Smartboard Project

The Department of the Air Force Materiel Command Test Center seeks installation and mounting of two 75-inch Smartboards with integrated audio-video systems at Eglin Air Force Base, with quotes due August 13, 2026. This is a total small business set-aside; only eligible small businesses currently designated in SAM are eligible to submit.

Place of performance is Eglin AFB, FL 32542. The Statement of Work has been amended as of August 5, 2026: the contractor is no longer required to provide mounting brackets for the Smartboards, as the government will supply them. The contractor remains responsible for all other installation, cabling, and system integration work.

The requirement includes video distribution comprising 4K60 4:4:4 HDR encoders, decoders, encoder/decoder cards, an 8-slot Digital Media card chassis, DM Lite 4K60 transmitter with RS-232 and IR extension, and DM Lite receiver, plus all AV/IT cabling, adapters, and associated components. Contractors must conduct site surveys to determine cable pull requirements and develop new control code and wiring diagrams from scratch; no existing as-built documentation is available. All commercial off-the-shelf hardware, firmware, and software must comply with 96th Communication Squadron evaluation and validation requirements. The government will provide power at both Smartboard locations and an existing Bill of Material detailing current room equipment.

Delivery is required within 90 days after receipt of order, FOB destination. The contractor must provide OEM pass-through and standard commercial warranties at no cost, 24/7 live telephone support during warranty, and maintain all system components under an 8-year parts warranty agreement. Award will be made on a firm-fixed price basis to the lowest priced, responsible offeror evaluated on technical capability, past performance, price, and SPRS compliance, with no particular order of significance. NAICS code is 334310 (Audio and Video Equipment Manufacturing); size standard is 750 employees. Prices must remain firm for 60 calendar days. A mandatory site visit is scheduled for August 4, 2026 at 9:00 AM CST; technical questions are due August 5 by 5:00 PM CST.