Scope Leasing and Service Contract

The Department of Veterans Affairs Veterans Integrated Service Network 15 is procuring a four-year Firm Fixed Price Indefinite Quantity lease and service contract for endoscopes and peripheral equipment supporting VISN 15 facilities, with proposals due May 27, 2026 at 11:00 a.m. CDT. This is full and open competition with no set-aside. The estimated four-year contract value is $40 million.

Place of performance spans nine VA Medical Centers and two Community-based Outpatient Clinics across Kansas, Missouri, and Illinois: Kansas City, Columbia, Topeka, Leavenworth, Wichita, St. Louis, Poplar Bluff, Cape Girardeau, and Marion. The ordering period runs September 1, 2026 through August 31, 2030.

All endoscopic equipment must feature latest-market technology with FDA 510(k) clearance and AI capabilities, including gastroscopes, colonoscopes, bronchoscopes, ENT scopes, urology scopes, and specialty devices such as laparoscopes and arthroscopes. All equipment must be compatible with VA's ProVation MD procedure documentation software, Stryker OR Hub systems, and facility-specific sterilization equipment (Sterrad, Medivator, Scope Buddy, and other low-temperature systems). 4K imaging capability with high-performance video filtering is required where applicable.

The contractor must provide comprehensive service and maintenance including parts and labor with no caps, accidental damage coverage, 24–48-hour repair turnaround, next-day shipping in both directions, 24/7 technical support, loaner equipment at no cost, and on-site staff training. Delivery and installation must be completed within 30 days of award. Equipment title remains with the contractor; the VA assumes liability for loss or damage except during transportation and installation. Return of equipment at contract expiration is at contractor expense, requiring decontamination and repackaging.

Vendors must be authorized OEM distributors and submit an Authorized Distributor Letter with their quote. Questions were due April 15, 2026. An Industry Day was held April 22, 2026. NAICS code is 532490; PSC is W065.