S201--Janitorial Services - Snyder House (Philadelphia VAMC)

SOLICITATION QUESTIONS/ANSWERS

Please advise if it would be possible to see the premises to submit a bid for this solicitation? The station has been notified of this request. An additional amendment will be posted as to whether a site visit will be set up.

In the statement of work, its stated that 25% of the flooring is carpet, then tile bathroom floor, is the balance of the flooring all tile? Hard laminate flooring spans through all corridors, lobby, dining and lounge area, including foyer activity rooms, and 2 laundry rooms. Approximately 25% of the 36,000 sqft building has carpet.

Is there an estimated budget for this project? This information is for official use only and cannot be provided.

Would you share the information about the current contract and the awardee? The incumbent contractor is Integriward, LLC. The total award value was $77,976.66 under order 36C24421P0379 for a period of six (6) months.

What is the number of stripe/buff tiles and carpet shampoo jobs expected per year? The facility is verifying this information which will be in an additional amendment to be posted.

Will VAMC provide supplies/equipment necessary for this project? No supplies will be provided by the Government. The contractor shall supply all required supplies, equipment, and staff.

Would you arrange a site visit? The station has been notified of this request. An additional amendment will be posted as to whether a site visit will be set up.

Could you kindly advise the contract number and yearly amount for the previous awarded contract? The incumbent contractor is Integriward, LLC. The total contract award value was $77,976.66 under order 36C24421P0379. The contract was for a period of six (6) months.

The Statement of Work, page 5, instructs the Contractor to stock supplies such as soap, paper towels, toilet paper. Who provides these consumables? The Government or the Contractor? The contractor shall supply all required supplies, equipment, and staff.

Will the Government be providing any cleaning equipment or supplies in performance of the contract? The contractor shall supply all required supplies, equipment, and staff.

I was hoping to find out if the services is currently being provided by a contractor. If so, could you please provide the incumbent contractor's name and contract number? The incumbent contractor is Integriward, LLC. The total contract award value was $77,976.66 under order 36C24421P0379.

What is the value of the current contract? The total contract award value was $77,976.66 under order 36C24421P0379 for a period of six (6) months.

Who is the incumbent contractor? Integriward, LLC.

The purpose of this amendment is to:

Extend the closing date to Friday, May 6, 2022 at 11:00 AM.

Extend time allowance for questions to Thursday, May 28, 2022 at 11:00 AM.

Update the anticipated performance start date to July 1, 2022.

Solicitation Number / RFQ 36C24422Q0674 Janitorial Services Snyder House (Philadelphia VAMC)

In accordance with FAR, this is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The combined synopsis solicitation number is 36C24422Q0674. It is issued as a Request for Quote (RFQ). The government anticipates awarding one firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-06 (6/05/2020) and can be found at http://www.acquisition.gov/far/index.html.

The North American Industrial Classification System (NAICS) code for this procurement is 561720 with a small business size standard of $19.5 Million. This solicitation is set-aside 100% for Service-Disabled Veteran-Owned Small Businesses.

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information is at www.sam.gov. Confirmation of SAM registration will be validated prior to awarding a contract.

The Department of Veterans Affairs, Cpl. Michael J Crescenz VA Medical Center in Philadelphia, Pennsylvania requires a contract for Janitorial Services for the Snyder House, located at 1425 Snyder Avenue, Philadelphia, PA 19145, to include all necessary resources required to perform services in accordance with the Statement of Work (SOW). This service shall include all resources necessary to successfully staff, operate, maintain, and support the requirement within commercial standards.

A complete description of the services to be acquired, and/or applicable Government need(s) as follows:

See Attachment A: Performance Work Statement.

Contracting Office Address:

Department of Veterans Affairs

Regional Procurement Office East

Network Contracting Office 4 (NCO 4)

1010 Delafield Road

Pittsburgh, PA 15215-1802

Contract Specialist: Heather Krah

POC Information:

Cpl. Michael J Crescenz VAMC

3900 Woodland Avenue

Philadelphia, PA 19104-4551

Quotes in response to this RFQ are due at 11:00 AM EST, Wednesday, April 27, 2022. They shall be submitted in writing and sent via email to heather.krah@va.gov. Please insert Solicitation Number 36C24422Q0674 Janitorial Services for Snyder House (Philadelphia VAMC) in the subject line of your email. All submissions shall be 5MB or less. If the email is more than 5MB, submit multiple emails labeling them 1 of XX, 2 of XX, etc. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation shall be forwarded in writing via e-mail to the Contract Specialist by Tuesday, April 16, 2022. Questions will not be accepted after this date. Responses to vendor question(s) will be posted via an amendment on beta.SAM.

See Attachment B: Price/Cost Schedule. Fill out Attachment B and send with your quote.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Provision FAR 52.212-1 Instructions to Offerors Commercial Items (OCT 2018) applies to this acquisition.

Addendum to FAR 52.212-1 Supplemental Instructions to Offerors applies to this acquisition:

For the purposes of evaluating competing quotes, Quoters shall submit quotes that include the following documentation:

Solicitation:

Page 1 of SF1449 Complete Blocks 17a. (including Contractor Point of Contact); 30a; 30b. and 30c. (Attachment A)

Page 2 of SF1449 Complete Contractor POC Information and Acknowledge Amendments, if applicable. (Attachment A)

Complete Attachment B. Price/Cost Schedule for each CLIN and return with your quote.

Copy of all Other than Price and Cost information supporting the proposed price.

Signed VAAR Clause 852.219-77 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services

Contractor Certification Attachment F

Copies of all applicable insurance certificates.

Please prepare and send two separate documents as part of your quote: (1) Technical Capability and (2) Price/Cost Schedule for each CLIN. The maximum file size is 5 MB per email.

Quote shall be submitted via email to: Heather Krah, Contracting Officer @ heather.krah@va.gov. Include in subject line of email: Solicitation Number Solicitation Number 36C24422Q0674 Janitorial Services for Snyder House (Philadelphia VAMC).

All quotes shall be submitted on or before the offer due date shown on page 1 of the Standard Form 1449; in Block 8.

Evaluation Criteria for Award

The Government will perform an evaluation of the above factors to determine which contractor provides the Lowest Price Technically Acceptable (LPTA) for the requested services. Quotes will be evaluated on a pass/fail basis for adherence to technical requirements. Of the quotes that pass the technical evaluation, the lowest priced will be selected for award.

Price: Quoters shall submit a completed price/cost schedule (Attachment B) for the requested services. Price should be provided according to the format requested. Additional cost/pricing information may be provided in a separate document outlining the CLIN cost breakdown.

Technical Capability: Quotes shall submit a prepared technical capability statement document which describes their ability to perform the requested services as presented in the Statement of Work (SOW).

Under no circumstances shall pricing information be included in the Technical Capability.

Quoter submissions shall include, but is not limited to:

Staffing/Contractor Personnel:

Description of Contractor s Technical ability to provide adequate staffing to perform the services as outlined in the SOW.

Quality Assurance/Compliance:

Internal quality assurance process and inspection plan regarding services.

Communication:

Description of the communication methods intended to be utilized by the Contractor during performance of services. This should include, but is not limited to, POCs and emergency contacts and their best contact method.

Contingency plans for when primary assigned Contractor personnel are not available.

Quoter s Representations and Certifications per FAR Provision 52.212-3.