Roof Maintenance and Repair Services IDIQ

Fermi National Accelerator Laboratory, via contracting officer Fermi Forward Discovery Group LLC, is soliciting proposals for roof maintenance, leak mitigation, leak prevention, repair, and restoration services at the Fermilab site in Batavia, Illinois, with proposals due September 15, 2026 at 5:00 p.m. CT. This is a total small business set-aside restricted to firms meeting NAICS 238160 size standards ($19.0 million).

The procurement will result in two separate Indefinite Delivery, Indefinite Quantity subcontracts awarded on a geographical basis: one contractor will service Zone A roofs and another will service Zone B roofs. The base period runs October 1, 2026 through December 31, 2028, with three one-year option periods extending through December 31, 2031. Work covers approximately 540 building roofs across 2.59 million weighted square feet, including EPDM, TPO, PVC, built-up roofing, modified bitumen, metal, and shingled systems. Individual firm fixed-price task orders are capped at $250,000. The government estimates $700,000 in aggregate task order value over the full five-year period, though no minimum annual commitment is guaranteed. The minimum contract value is $1,000.

Place of performance is the Fermilab site in Batavia, Illinois, located in DuPage and Kane counties. Contractors must provide 24/7 emergency response with four-hour onsite arrival for emergencies, 24 hours for urgent conditions, and 72 hours for routine requests. All work is subject to Davis-Bacon Act prevailing wage rates per Illinois General Decision IL20260008 (Mod 2). Minimum qualification: seven years of commercial roofing maintenance experience. Key personnel must include a Project Manager with five years managing commercial roofing contracts and OSHA 30-hour certification, a Roof Service Supervisor with five years supervisory experience and OSHA 10-hour certification, and Lead Roofing Technician(s) with three years experience and Fall Protection Competent Person, Aerial Lift, and First Aid/CPR certifications. Personnel must obtain Fermilab real ID badging and orientation training.

Evaluation uses best-value tradeoffs: 70 points for technical factors (corporate experience and capability, key personnel, past performance, technical approach and safety program) and 30 points for business management and price. Payment bonds are required for task orders of $35,000 or more; performance bonds for $150,000 or more. Commercial general liability insurance must carry $1,000,000 per-occurrence and $2,000,000 general aggregate limits, with additional insureds including FFDG, University of Chicago, Universities Research Association, and the U.S. Government. All work is performed under DOE and OSHA safety standards, including 10 CFR Part 851 and 10 CFR Part 835 radiological controls. Contractors must submit a site-specific Environment, Safety & Health Plan with hazard analyses for all work activities. Questions are due August 28, 2026. Amendment 01 (issued August 21) provided pre-proposal meeting materials. Amendment 02 (issued September 4) provided responses to prospective offeror questions.