Exhibit G 014100 _ 5 Year Roof IDIQ.pdf
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- Attached to
- Roof Maintenance and Repair Services IDIQ
- Solicitation number
- ISD_384529_DA
About this file
This is a Quality Requirements specification document (Section 014100) for the FermiForward project, effective October 2025, establishing quality control and assurance standards for subcontractors.
The document assigns comprehensive quality management responsibility to subcontractors for all work performed on- and off-site, including activities by suppliers, sub-tier contractors, technical laboratories, and consultants. Subcontractors must implement a Quality Control program with designated quality responsible personnel; depending on project size and complexity, a dedicated Quality Control Project Manager may be required. Subcontractors are obligated to submit a Corporate Quality Assurance Plan with their bid or proposal, with failure to submit constituting a potentially non-responsive submission. For contractors lacking a developed Corporate Quality Assurance Plan at bid time, Appendix C provides an optional template for compliance.
Appendix A provides comprehensive guidance on required Corporate Quality Assurance Plan elements, including: purpose, roles/responsibilities/authorities, scope, organizational chart highlighting QA roles, requirements verification methods, document control procedures, submittal/procurement processes, material and equipment control, turnover records, work control procedures, three phases of control (preparatory, initial, and follow-up), suspect/counterfeit item monitoring, nonconformance handling, lessons learned processes, continuous improvement mechanisms, inspection and testing requirements with personnel qualifications and equipment calibration, Definable Features of Work (DFOW) descriptions with associated activities and documentation, and commissioning procedures. Appendix C provides a standalone Quality Assurance Plan template addressing purpose, roles and responsibilities, quality objectives, submittals and approvals, inspection and testing (pre-work, in-process, and final), nonconforming work procedures, documentation and records maintenance, corrective and preventive actions, training and communication, and project closeout requirements, requiring contractor acknowledgment and signature.
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FermiForward Quality Requirements October 2025
QUALITY REQUIREMENTS 014100-1
SECTION 014100 – QUALITY REQUIREMENTS
PART 1 GENERAL
1.1 PURPOSE
The Subcontractor is responsible for all activities necessary to manage, control, and document work so as to ensure compliance with the Subcontract documents. The Subcontractor’s responsibility includes ensuring adequate Quality Control services are provided for work accomplished on- and off-site by their organization, suppliers, sub-tier contractors, technical laboratories, and consultants.
The work activities include safety, submittal management, testing and inspection, and all other functions relating to the requirement for quality construction. The Subcontractor shall implement a Quality Control program and designate a quality responsible person(s) to achieve these goals. Depending on the size and complexity of the project, a dedicated Quality Control Project Manager may be required.
1.2 REFERENCES
The publications listed below form a part of this subcontract to the extent referenced.
010010 General Requirements 013100 Environment, Safety, and Health Requirements 013300 Submittals
1.3 THE QUALITY CONTROL PROGRAM
Corporate Quality Assurance Plan: The Subcontractor shall furnish with the bid or proposal a copy of their corporate Quality Assurance Plan. Failure to submit such a document could constitute a non-responsive bid or proposal. See Appendix A for Corporate Quality Assurance Plan guidance. If the Subcontractor does not have a Corporate Quality Assurance Plan developed at time of bid, they may elect to use form [Appendix C] to satisfy this requirement.
PART 2 PRODUCTS - Not Used
PART 3 EXECUTION – Not Used
END OF SECTION
QUALITY REQUIREMENTS 014100-2
Appendix A – Corporate Quality Assurance (QA) Plan Guidance
The section below describes the elements expected in the Corporate Quality Assurance Plans submitted by Subcontractors.
Purpose o The Subcontractor is to describe the purpose of the document (Corporate QA Plan) as it relates to their organization.
Roles, Responsibilities, and Authorities o The Subcontractor is to describe the roles, responsibilities, and authorities relating to the various Quality Assurance processes described within this plan.
Scope o The Subcontractor is to describe the scope of the Corporate QA Plan.
Organizational Chart o The Subcontractor is to highlight the QA roles in the organization.
Requirements Verification o The Subcontractor is to describe how requirements relating to the scope of work will be verified.
Document Control o The Subcontractor is to describe how documentations is controlled, including Project Drawings. The Request for Information process should also be described.
Submittals/Procurement o The Subcontractor is to describe their submittal process, ensuring it complies with project plans and specifications.
Material and Equipment Control o The Subcontractor is to describe how materials and equipment are received, stored, maintained, and released.
Turnover Records o The Subcontractor is to describe what documentation will be turned over to the
Owner and at what point in time.
Procedures o The Subcontractor is to describe the various procedures that are used to control the performance of work to ensure requirements for design, materials, fabrication, erection, installation, etc. are met.
Three Phases of Control o The Subcontractor is to describe how the three phases of control are carried out
(preparatory, initial, and follow-up).
Suspect/Counterfeit Items o The Subcontractor is to describe processes that will be in place for monitoring and controlling the use of suspect/counterfeit items.
Nonconformance Handling o The Subcontractor is to describe processes that will be in place for managing nonconforming goods or processes.
Lessons Learned o The Subcontractor is to describe their lessons learned process, including identifying, documenting, and sharing lessons.
QUALITY REQUIREMENTS 014100-3
Continuous Improvement o The Subcontractor is to describe processes that are in place to identify and implement improvement opportunities.
Inspection and Testing o The Subcontractor is to describe the inspection and testing requirements and methods for documentation. Additionally, the qualifications of personnel performing inspections and testes should also be described. Also, the managing of testing equipment including calibration requirements should also be described.
Definable Features of Work (DFOW) o The Subcontractor is to list each DFOW and describe the following for each:
Activities performed prior to, during, and after work is completed Associated Requirements and Documentation
Commissioning o The Subcontractor is to describe the commissioning process that is followed.
QUALITY REQUIREMENTS 014100-4
Appendix C – Corporate Quality Assurance (QA) Plan
Quality Assurance Plan To be used by contractors who do not submit their own QA Plan
1. Purpose This Quality Assurance (QA) Plan establishes minimum quality standards, responsibilities, and procedures that the Contractor must follow to ensure that all work meets the contract requirements, applicable codes, and industry best practices. By signing this document the Contractor agrees to adopt and comply with this QA Plan for the duration of the project.
2. Roles, Responsibilities, and Authorities
• Contractor QA Representative The Contractor shall designate a QA Representative who will be responsible for overseeing quality-related activities, performing inspections, and coordinating with the Owner’s Quality personnel.
• Project Manager / Superintendent Responsible for ensuring that project staff and subcontractors adhere to this QA Plan and perform work according to approved drawings and specifications.
• Foremen / Trade Supervisors Responsible for daily implementation of quality requirements in their respective work areas.
3. Quality Objectives
• Deliver work that complies with all project specifications, approved drawings, and applicable codes.
• Prevent rework by ensuring quality is built in at every stage.
• Maintain consistent workmanship and construction practices across all trades.
4. Submittals and Approvals
• All required submittals (shop drawings, material certifications, product data, etc.) shall be submitted and approved before work begins.
• Deviations from approved submittals or specifications must be approved in writing by the Owner or their representative.
5. Inspection and Testing
• Pre-Work Inspection Conduct inspections before work starts to ensure site conditions are suitable and all materials/tools meet specified requirements.
• In-Process Inspections Work shall be inspected during execution to identify deficiencies early and ensure compliance.
• Final Inspection
QUALITY REQUIREMENTS 014100-5
All work shall be subject to a final inspection. Any deficiencies must be corrected before acceptance.
• Testing Testing shall be performed as required by contract documents, applicable codes, or at the direction of the Owner. Testing may include concrete testing, weld inspections, waterproofing tests, etc.
6. Nonconforming Work
• All nonconforming work must be documented, evaluated, and corrected in accordance with project specifications.
• Rework shall be completed at the Contractor’s expense and scheduled to minimize project impacts.
7. Documentation and Records
• Daily QA records shall be maintained by the Contractor and made available upon request.
• Records include: inspection checklists, test reports, material certifications, delivery tickets, and nonconformance logs.
8. Corrective and Preventive Action
• When quality issues are discovered, root causes shall be identified, and corrective measures shall be implemented to prevent recurrence.
• Preventive actions should be taken proactively when risks or trends are identified.
9. Training and Communication
• All personnel performing work under this plan shall be trained in quality requirements relevant to their duties.
• QA responsibilities and standards shall be communicated during pre-task meetings or toolbox talks.
10. Project Closeout
• Prior to final acceptance, the Contractor shall complete all punch list items and submit all required closeout documentation including warranties, as-builts, and test reports.
• Final QA review shall be conducted to ensure all deliverables are complete and compliant.
Acknowledgment By signing below, the Contractor agrees to adopt this Quality Assurance Plan in full and understands that failure to comply may result in rework, payment withholding, or termination for cause.
Contractor Name Signature Title Date
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