RFQ for Lodging and Conference Room Rental in Istanbul April 2025

The Department of State is seeking a lodging and conference room rental services contract for the U.S. Consulate General in Istanbul, Turkey, to be executed from April 4-13, 2025. The solicitation requires a 5-star hotel capable of providing 55 guaranteed deluxe single rooms with private amenities, located within Istanbul's blue bordered region and near restaurants and public transportation. The contract specifications include a large conference space accommodating 50 persons with six round tables, a smaller boardroom-style meeting room, and a comprehensive conference package featuring lunch, two coffee breaks, AV equipment, and additional technical requirements. Potential bidders must be registered in SAM.gov, demonstrate an established hotel business in Turkey, and submit required certifications including NDAA 889 compliance documentation. Quotations must be submitted electronically to istanbul-procurement@state.gov by 13:00 noon on December 27, 2024.

This solicitation is not designated with any specific set-aside classification and represents a civilian agency procurement under the Hotels and Motels NAICS category. The contract will cover a specific 10-day period in April 2025, with room requirements ranging from 5-55 rooms per day depending on the specific date. The place of performance is explicitly identified as Istanbul, Türkiye, with the hotel expected to provide comprehensive facilities including Wi-Fi, business center access, and naturally lit conference spaces. While specific award value is not detailed in the documentation, the procurement involves complex logistical requirements for a multi-day government conference and lodging event. The procurement follows standard federal acquisition protocols, requiring comprehensive documentation and compliance with federal travel and accommodation standards.