Room Accommodation and Conference Package for the OPDAT Southeast Asia Trilateral Meeting in Boracay

The Department of State, through the U.S. Embassy in Manila, is soliciting quotations for room accommodation and a conference package for the OPDAT Southeast Asia Trilateral Meeting in Boracay, Philippines, with quotations due November 12, 2026. The procurement is unrestricted, with no set-aside applied. The attachment summary cites a November 13, 2026 deadline at 12:00 noon Philippine local time, which conflicts with the notice's due date and should be checked against the solicitation package before submission.

Place of performance is Station Zero, Boracay, Philippines. The hotel must be DOT-accredited and rated at least four-star or equivalent to a recognized international hotel brand classification. The package covers 34 single-occupancy standard or deluxe rooms for December 1-5, 2026 (four nights), plus 11 additional rooms of the same type that participants will pay for directly to the hotel. The conference component serves 45 participants over three days (December 2-4, 2026) and requires exclusive use of a function room with roundtable seating, breakfast, lunch with beverages, and morning and afternoon snacks. The technical specifications attachment summary also cites audio-visual and simultaneous interpretation capabilities.

Pricing must be firm fixed-price, net of Philippine value-added tax, ad valorem tax, customs, and duties, and itemized by room rates, conference package costs, additional amenities, and transportation. Payment is by Electronic Fund Transfer within 30 days of invoice receipt. Offerors must submit proof of authorization, current DOT accreditation, star rating documentation, a hotel fact sheet with guest room floor area, photos of guest and function rooms, proof of business legitimacy, and confirmation of room and facility availability. Submissions go electronically to ManilaPurchasing@state.gov in MS-Word, MS-Excel, or Adobe Acrobat format, not exceeding 10MB. The solicitation includes FAR clauses for commercial items and Department of State acquisition regulations. The notice is coded NAICS 721110, Hotels (except Casino Hotels) and Motels, and PSC V231, Lodging, Hotel/Motel.