Hotel and conference services for CLDC

The Department of State, US Embassy Bangkok, is soliciting quotations for hotel and conference services supporting CLDC, with questions due November 2, 2026 and quotations due November 13, 2026, both at 03:00 PM Bangkok time. No set-aside is used, and the source names no sole-source intent or contract vehicle requirement. Place of performance is Thailand.

Offerors must be established hotels with at least five years' experience and a minimum four-star rating under Thai Hotel Associates standards. They must be registered in SAM with proof of registration and a UEI number. Subcontracting and third-party arrangements are not permitted.

The period of performance runs January 8–17, 2027. Requirements include guaranteed lodging for 40 rooms (range 35–50) at per-diem rates and two club-level/VIP rooms with private meeting facilities. A large meeting space for 50 persons (range 35–50) is required January 10–15, with setup access on January 10. A small meeting space for 10–12 persons requires three sequential refreshment resets. Daily service includes all-day water, AM/PM coffee breaks with snacks, and buffet lunch in the hotel restaurant with gluten-free and vegetarian options. Audiovisual equipment includes six flip charts, a projector, screen, podium with microphone, three to four portable microphones, and a laptop with remote, plus Wi-Fi. Business center access includes a computer, printer, internet, and complimentary black-and-white photocopying (100 pages minimum). Optional office supplies and transportation for 45 individuals are included in the scope.

Pricing must be submitted in Thai Baht and US Dollars. Value Added Tax does not apply because the Embassy holds a host-government tax exemption. The government intends to award a purchase order to the lowest-priced acceptable, responsible offeror based on initial quotations without discussions, though it may hold discussions with competitive range offerors. No award value or budget is stated.

Quotations go electronically to soontare@state.gov with the subject line "Quotation Enclosed-RFQ#19TH2027Q0005 - Hotel and conference services for CLDC." Quotations and questions must be in English, and incomplete quotations are rejected. Accepted formats are MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat PDF, with files not exceeding 30MB each. NAICS is 561990 and PSC is X1AB.