Hotel Conference Package
Open Solicitation Posted
- Solicitation number
- 19AU9027Q0001
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Vienna Wien Austria
- Points of contact
-
- Zahid Raja rajazm@state.gov +431313392333
- Daniel Worel woreld@state.gov +43131339233
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State, through Tri-Mission Vienna, seeks qualified offerors for a hotel conference package for January 26, 2027, with proposals due November 10, 2026. The procurement carries no set-aside, and the notice states no sole-source intent or contract vehicle requirement.
Place of performance is Vienna, Austria, in the city center (1st district). The main room must measure a minimum of 250 to 300 square meters, with a smaller room for the exclusive lunch.
The package covers two sessions. The exclusive lunch runs 12:00 to 1:00 PM for 50 persons in sit-down, round-table setup with a white screen or large monitor, projector, one microphone, and one podium. It includes a three-course served lunch and large still and sparkling mineral water on the table. The main program runs 1:00 to 8:00 PM for 80 persons, theater style with 80 seats plus 30 classroom tables at the back and/or sides for a consultation session. It requires a white screen, projector, five microphones, and one podium. Food and beverage includes one coffee break within the room or hall and a flying buffet with drinks from 6:00 to 8:00 PM, with high tables in the room or hall. The notice asks whether the theater-style chairs can be moved to make space for a standing networking reception.
The NAICS code is 721110, Hotels (except Casino Hotels) and Motels, and the PSC is X1AB, Lease/Rental of Conference Space and Facilities.
Notice text
The Tri-Mission Vienna is looking for qualified offerors for a hotel conference package:
with a minimum of 250-300 sq meters for the main part, smaller room possible for the exclusive lunch, including set-up as detailed below.
- Date: January 26, 2027
- Time: 12pm – 8pm
- Location: Vienna city center (1st district)
- 2 Parts:
- Exclusive lunch (in a smaller room) 12:00 – 1:00: 50 persons
- Setup: sit-down lunch, round tables, white screen or large monitor, projector, 1 microphone, 1 podium
- F&B: 3-course served lunch plus large mineral water on the table (still and sparkling)
- Main program 1:00 PM – 8:00 PM: 80 persons
- Setup: theater style with 80 seats + 30 classroom tables in the back and/or sides (consultation session), white screen, projector, 5 microphones, 1 podium
- F&B: 1 coffee break within the room/hall, flying buffet with drinks from 6:00pm – 8:00pm (is it possible to move the theater style chairs to give space for the standing networking reception?), high tables within the room/hall
- Exclusive lunch (in a smaller room) 12:00 – 1:00: 50 persons
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