Request for Information_JBSA FSH HVAC Replacement

The Air Force Air Education and Training Command is preparing to procure HVAC system replacement at Joint Base San Antonio–Fort Sam Houston (JBSA-FSH) and is soliciting market information from small businesses through an RFI due May 16, 2026. The procurement targets NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a $19 million size standard and anticipates a Firm Fixed Price award.

Work is performed at two locations: Building 590 (2539 Old Austin Rd) and Building 591 (2611 Old Austin Rd), both ZIP 78234, for the 502d Civil Engineer Squadron. The scope involves life-cycle replacement of existing SPX ReCold Model MW-30C cooling tower HVAC systems with "brand name or equal" systems meeting or exceeding current performance and dimensional specifications. The contractor must provide all project management, supervision, labor, tools, materials, equipment, and quality control to deliver fully commissioned and operational systems compliant with all applicable codes, standards, and manufacturer specifications.

Technical requirements include two fluid coolers rated for 208/230V three-phase power with dual fans approximately 3.0 HP each and internal basin heater approximately 4.0 KW; two circulation pumps delivering minimum 120 GPM with 5 HP continuous duty motors at standard four-pole speed (approximately 1750-1760 RPM); and two control panels rated for 208/120V three-phase, four-wire service with 100A main breaker and two 20A three-pole breakers in NEMA 3R outdoor-rated enclosures. Contractor personnel must obtain base identification passes and comply with Air Force installation security, AFOSH standards, and OSHA lockout/tagout procedures. Work hours are Monday–Friday, 0700–1700 hours CST (excluding Federal holidays), with minimum five-day advance notice required before delivery and onsite work. The contractor must provide a one-year comprehensive warranty on all materials and labor commencing upon final acceptance.

Respondents must submit completed RFI questionnaires and capability statements (limited to five pages) by May 15, 2026 to Contract Specialist SrA Jamie Cutright (jamie.cutright@us.af.mil) and Contracting Officer Emily Rodriguez (emily.rodriguez.8@us.af.mil). The RFI is for acquisition planning purposes only; no evaluation results will be issued to respondents.