Purchase and installation of two (2) Closed-Circuit Fluid Coolers and Associated Pumps
Closed Solicitation Posted
- Solicitation number
- FA301626Q0120
- Agency
-
Air Education and Training Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Jbsa Ft Sam Houston, Texas 78234, United States
Notice details come from SAM.gov. Updated .
About this opportunity
Air Education and Training Command seeks purchase and installation of two closed-circuit fluid coolers and associated pumps at Joint Base San Antonio Fort Sam Houston, with quotes due June 11, 2026 and questions due June 4. This is a 100% Total Small Business set-aside; only firms meeting the 238220 NAICS size standard of $19 million are eligible.
Place of performance is Buildings 590 and 591 at JBSA Fort Sam Houston, Texas. Performance period runs June 15 through August 17, 2026. The requirement specifies equipment meeting or exceeding the performance of the existing SPX ReCold Model MW-30C, with dual fans approximately 3.0 HP each, circulation pumps delivering minimum 110 GPM with 5 HP continuous duty motors, and a disconnect panel rated for 208/120V 3-Phase 4-Wire power in a NEMA 3R outdoor-rated enclosure.
The work includes demolition and removal of existing systems with refrigerant recovery, mechanical and electrical installation per manufacturer specifications, system startup and commissioning, water leak detection testing, insulation of piping, and site cleanup. Contractor must provide five days' advance notice before equipment delivery and work during normal business hours Monday–Friday 0700–1700 hours CDT, excluding Federal holidays. Deliverables include AF Form 3952 prior to bringing materials on-site, system test reports, warranty documentation, and Operation & Maintenance manuals before final acceptance. One-year warranty on all materials and labor commences upon final acceptance.
Quotes must be FOB Destination with NET 30 payment terms and remain firm for 60 days. A mandatory site visit is scheduled for June 3, 2026 at 9:00 AM at the JBSA Fort Sam Houston Walters Street Visitor Center; registration was due May 27. Award will be made to the responsible quoter offering the technically acceptable lowest price. Vendors must be registered in SAM and capable of electronic invoicing through Wide Area Workflow; advance payments are not authorized. Service Contract Act prevailing wage rates apply per Wage Determination 2015-5253, Revision 29.
Notice text
3 versions
Update #3 · Latest ·
PLEASE READ CAREFULLY AND FOLLOW ALL INSTRUCTIONS IN THE RFQ ACCORDINGLY!
NOTICE OF AMENDMENT (PLEASE REVIEW ALL UPDATED ATTACHMENTS): Amendment 0002
The purpose of this amendment is to:
1. Upload Questions and Answers
2. Provide REVISED Statement of Work dated 08 June 2026
3. Provide Amended Salient Characteristics
4. Provide Amended RFQ - FA301626Q0120 0002 document that includes the updated attachments.
______________________________________________________________________________________________________
AMENDMENT 001 - This amendment updates Technical Factor 1 verbiage in the atatched Amended RFQ, as well as the Site Visit information.
______________________________________________________________________________________________________
This requirement is being solicited as a 100% Total Small Business set aside. The NAICS code is 238220 Plumbing, Heating, and Air-Conditioning Contractors, size standard is $19M. PSC J041. This requirement is for the purchase and installation of two (2) Closed-Circuit Fluid Coolers and Associated Pumps for Bldg. 590 and 591 at Joint Base San Antonio (JBSA) Fort Sam Houston (FSH) in accordance with the associated Statement of Work. Refer to salient characteristics and technical criteria listed in the attached RFQ.
PROJECT OVERVIEW. The purpose of this project is to replace the Closed Circuit Cooling Towers at JBSA FSH Buildings 590/591 Refer to attached RFQ and SOW for information regarding this requirement. Please provide quote to POCs listed in the RFQ.
Questions Due Date: All questions must be submitted in writing by email no later than Thursday, 4 June 2026 at 12:00 PM CDT. Responses to questions will be posted by the Government on the SAM.gov, contracting opportunities website, as received. Questions submitted after this date/time will not be considered.
Site Visit: A site visit is scheduled for Wednesday, 3 June 2026 at 9:00 AM at JBSA Fort Sam Houston, TX. The meeting place will be the JBSA Fort Sam Houston Walters Street Visitor Center located at 892 Hood Street, Fort Sam Houston, TX 78234. Departure to the site will be promptly at 9:00 am CDT.
Please arrive at least 45-minutes prior to sign in, wait in line, and retrieve your pass at the visitor center. The Government WILL NOT provide transportation to travel between the sites. Interested parties are required to have a copy of a valid REAL ID Driver’s License, vehicle registration and insurance on hand to receive a base pass. If the drivers license has not been updated to the REAL ID, interested parties will need a passport along with a drivers license. If this type of documentation is not provided a base pass will not be issued and attendance will not be granted.
* Requests to attend the Site Visit shall be received NO LATER THAN Wednesday, 27 May 2026 at 11:00 AM CDT and sent to both email addresses detailed below.
Contract Specialist (CS) – SrA Jamie Cutright at email: jamie.cutright@us.af.mil
Contracting Officer (CO) – Emily Rodriguez at email: emily.rodriguez.8@us.af.mil
Contractors who already have base access are required to notify CO & CS via email of planned attendance and check in at the Visitors Center.
ATTACHMENTS:
Request for Quote (RFQ) Amendment 002 (FILL OUT AND RETURN)
Questions and Answers
1. Statement of Work (SOW)
2. Wage Determination
3. Salient Characteristics
Update #2 ·
PLEASE READ CAREFULLY AND FOLLOW ALL INSTRUCTIONS IN THE RFQ ACCORDINGLY!
AMENDMENT 001 - This amendment updates Technical Factor 1 verbiage in the atatched Amended RFQ, as well as the Site Visit information.
______________________________________________________________________________________________________
This requirement is being solicited as a 100% Total Small Business set aside. The NAICS code is 238220 Plumbing, Heating, and Air-Conditioning Contractors, size standard is $19M. PSC J041. This requirement is for the purchase and installation of two (2) Closed-Circuit Fluid Coolers and Associated Pumps for Bldg. 590 and 591 at Joint Base San Antonio (JBSA) Fort Sam Houston (FSH) in accordance with the associated Statement of Work. Refer to salient characteristics and technical criteria listed in the attached RFQ.
PROJECT OVERVIEW. The purpose of this project is to replace the Closed Circuit Cooling Towers at JBSA FSH Buildings 590/591 Refer to attached RFQ and SOW for information regarding this requirement. Please provide quote to POCs listed in the RFQ.
Questions Due Date: All questions must be submitted in writing by email no later than Thursday, 4 June 2026 at 12:00 PM CDT. Responses to questions will be posted by the Government on the SAM.gov, contracting opportunities website, as received. Questions submitted after this date/time will not be considered.
Site Visit: A site visit is scheduled for Wednesday, 3 June 2026 at 9:00 AM at JBSA Fort Sam Houston, TX. The meeting place will be the JBSA Fort Sam Houston Walters Street Visitor Center located at 892 Hood Street, Fort Sam Houston, TX 78234. Departure to the site will be promptly at 9:00 am CDT.
Please arrive at least 45-minutes prior to sign in, wait in line, and retrieve your pass at the visitor center. The Government WILL NOT provide transportation to travel between the sites. Interested parties are required to have a copy of a valid REAL ID Driver’s License, vehicle registration and insurance on hand to receive a base pass. If the drivers license has not been updated to the REAL ID, interested parties will need a passport along with a drivers license. If this type of documentation is not provided a base pass will not be issued and attendance will not be granted.
* Requests to attend the Site Visit shall be received NO LATER THAN Wednesday, 27 May 2026 at 11:00 AM CDT and sent to both email addresses detailed below.
Contract Specialist (CS) – SrA Jamie Cutright at email: jamie.cutright@us.af.mil
Contracting Officer (CO) – Emily Rodriguez at email: emily.rodriguez.8@us.af.mil
Contractors who already have base access are required to notify CO & CS via email of planned attendance and check in at the Visitors Center.
ATTACHMENTS:
Request for Quote (RFQ) Amendment 001 (FILL OUT AND RETURN)
1. Statement of Work (SOW)
2. Wage Determination
3. Salient Characteristics
Update #1 ·
PLEASE READ CAREFULLY AND FOLLOW ALL INSTRUCTIONS IN THE RFQ ACCORDINGLY!
This requirement is being solicited as a 100% Total Small Business set aside. The NAICS code is 238220 Plumbing, Heating, and Air-Conditioning Contractors, size standard is $19M. PSC J041. This requirement is for the purchase and installation of two (2) Closed-Circuit Fluid Coolers and Associated Pumps for Bldg. 590 and 591 at Joint Base San Antonio (JBSA) Fort Sam Houston (FSH) in accordance with the associated Statement of Work. Refer to salient characteristics and technical criteria listed in the attached RFQ.
PROJECT OVERVIEW. The purpose of this project is to replace the Closed Circuit Cooling Towers at JBSA FSH Buildings 590/591 Refer to attached RFQ and SOW for information regarding this requirement. Please provide quote to POCs listed in the RFQ.
Questions Due Date: All questions must be submitted in writing by email no later than Thursday, 4 June 2026 at 12:00 PM CDT. Responses to questions will be posted by the Government on the SAM.gov, contracting opportunities website, as received. Questions submitted after this date/time will not be considered.
Site Visit: A site visit is scheduled for Wednesday, 3 June 2026 at 9:00 AM at JBSA Fort Sam Houston, TX. The meeting place will be the JBSA Fort Sam Houston Walters Street Visitor Center located at 892 Hood Street, Fort Sam Houston, TX 78234. Departure to the site will be promptly at 9:00 am CDT.
Please arrive 30 minutes prior to sign in, wait in line, and retrieve your pass at the visitor center. The Government WILL NOT provide transportation to travel between the sites. Interested parties are required to have a copy of a valid REAL ID Driver’s License, vehicle registration and insurance on hand to receive a base pass. If the drivers license has not been updated to the REAL ID, interested parties will need a passport along with a drivers license. If this type of documentation is not provided a base pass will not be issued and attendance will not be granted.
* Requests to attend the Site Visit shall be received NO LATER THAN Wednesday, 27 May 2026 at 11:00 AM CDT and sent to both email addresses detailed below.
Contract Specialist (CS) – SrA Jamie Cutright at email: jamie.cutright@us.af.mil
Contracting Officer (CO) – Emily Rodriguez at email: emily.rodriguez.8@us.af.mil
Contractors who already have base access are required to notify CO & CS via email of planned attendance and check in at the Visitors Center.
ATTACHMENTS:
1. Request for Quote (RFQ) (FILL OUT AND RETURN)
2. Statement of Work (SOW)
3. Wage Determination
4. Salient Characteristics
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Request for Information_JBSA FSH HVAC Replacement | Pre-Solicitation |
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