DRAFT SOW - JBSA FSH HVAC Replacement_11May26.docx

STATEMENT OF WORK (SOW)

HVAC FLUID COOLERS AND ASSOCIATED PUMPS REPLACEMENT

BLDG. 590 & 591

JOINT BASE SAN ANTONIO (JBSA) - FORT SAM HOUSTON (FSH)

11 MAY 2026

CUI

PART 1 - GENERAL INFORMATION

1.1. INTRODUCTION & SCOPE.

This Statement of Work (SOW) defines the requirements for the contractor to provide all project management, supervision, labor, tools, materials, and equipment necessary for the life-cycle replacement of the HVAC systems at Buildings 590 and 591. The project requires the replacement of the existing systems (SPX ReCold, Model: MW-30C, Serial: MW-10063716-A2) with a "brand name or equal" system. All work will be performed for the 502d Civil Engineer Squadron (502CES) at JBSA-FSH. The objective is to deliver a complete, commissioned, and fully operational HVAC system at each location, in accordance with (IAW) all applicable codes, standards, and manufacturer specifications.

1.2. BACKGROUND.

The existing cooling HVAC systems serving Buildings 590 and 591 have reached the end of their operational life cycle. Replacement is necessary to ensure the reliable and efficient operation of these facilities.

1.3. PLACE OF PERFORMANCE. The work shall be performed at two separate locations on JBSA-FSH, 78234:

Building 590: 2539 Old Austin Rd Building 591: 2611 Old Austin Rd

1.4. DELIVERY.

Delivery includes the procurement of the HVAC system, coordination of all required incidental services, and completion of equipment setup and commissioning activities. All coordination will be conducted directly with the designated Government Point of Contact (GPOC). The contractor shall provide a minimum of five (5) days’ advance notice prior to delivery of equipment and the start of any on‑site implementation activities.

1.5. GENERAL REQUIREMENTS.

All work shall be performed IAW this SOW, contract specifications, and all applicable Federal, State, and Local codes, regulations, and standards.

1.6. CONTRACTOR ACCESS TO DEPARTMENT OF THE AIR FORCE INSTALLATIONS

The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and any other to obtain a vehicle pass.

During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with DAFI 31-101, Integrated Defense, and DODMAN5200.02_DAFMAN 16-1405, Air Force Personnel Security Program.

Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

Failure to comply with these requirements may result in withholding of final payment.

1.7. HOURS OF OPERATION.

Normal work hours are Monday through Friday, 0700 to 1700hrs CST, excluding Federal holidays. Work outside these hours requires prior written approval from the GPOC.

1.8. FEDERAL HOLIDAYS OBSERVED.

The following Federal holidays are observed by the Government:

· New Year’s Day

· Dr. Martin Luther King, Jr.'s Birthday

· Washington’s Birthday (President's Day)

· Memorial Day

· Juneteenth National Independence Day

· Independence Day

· Labor Day

· Columbus Day

· Veterans Day

· Thanksgiving Day

· Christmas Day

1.9. HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS

In performing work under this contract on a Government installation, the contractor shall:

Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

PART 2 - CONTRACTOR RESPONSIBILITIES

The contractor shall furnish all supervision, labor, tools, equipment, materials, transportation, and services necessary to perform the work outlined in this SOW.

PART 3 - SPECIFIC TASKS

3.1. PROJECT MANAGEMENT.

The contractor shall designate a Project Manager who will be the single point of contact for the GPOC. The contractor shall coordinate all work schedules and site activities for both locations with the GPOC.

3.2. PRE-WORK INSPECTION.

At each location, the contractor shall conduct a preliminary inspection of the existing system and work site. Any pre-existing conditions that may adversely affect the work shall be documented and reported to the GPOC prior to commencing work. The contractor shall isolate and implement lockout/tagout procedures on all affected circuits and components IAW Occupational Safety and Health Administration (OSHA) requirements.

3.2.1. KNOWN PRE-EXISTING CONDITIONS

The contractor shall note the following known conditions prior to the commencement of work (See Appendix A). The scope of this SOW requires the contractor to furnish and install complete and new systems regardless of these existing states.

Building 590: One of the two existing pumps is missing. The existing VFDs appear to be newly installed. The contractor is still required to provide and install new pumps and controls as specified herein.

Building 591: The existing VFDs are missing from the control panel.

3.3. DEMOLITION AND REMOVAL.

The contractor shall safely disconnect, dismantle, and remove the existing HVAC systems and associated components at both locations. All debris and removed equipment shall be legally disposed of off-base. Use of Government dumpsters is prohibited.

3.4. INSTALLATION.

Installation activities shall include the following elements:

· MECHANICAL: Install the cooling tower and all related mechanical components. Provide new water piping systems—including supply, return, makeup, overflow, and drain lines—complete with valves, fittings, supports, and insulation as required. Install pumps with proper base mounting, alignment, and connection to the mechanical system.

· ELECTRICAL: Connect all wiring, conduits, disconnects, and controls for a fully integrated and operational system.

· COMPLIANCE: Execute all installation work in strict accordance with the manufacturer’s published installation instructions, applicable building and safety codes, and industry standards. The contractor shall immediately notify the GPOC of any damage, deficiencies, or site conditions that may impact installation.

3.5. SYSTEM STARTUP AND COMMISSIONING.

Upon completion of installation, the contractor shall perform manufacturer-required startup and commissioning procedures to verify each system is fully operational and performing to specification.

3.6. TESTING.

The contractor shall perform a water leak detection test on all new piping at each location. The test must be witnessed by the GPOC. The test method must be an approved industry standard and shall be documented.

3.7. INSULATION.

Following a successful leak test, the contractor shall insulate all new piping and any disturbed sections of existing piping.

3.8. SITE CLEANUP.

The contractor shall maintain a clean and organized work site at both locations at all times. All trash, debris, and replaced parts shall be removed from the sites daily. A final complete cleaning of each work site is required upon project completion. Use of Government‑leased dumpsters is prohibited.

PART 4 - QUALITY, SAFETY, AND WARRANTY

4.1. QUALITY CONTROL.

The contractor shall implement a quality control process to ensure all work meets the requirements of this SOW. The Government will conduct periodic evaluations to verify compliance.

4.2. SITE PROTECTION.

The contractor is responsible for protecting existing buildings and equipment from damage.

4.3. HAZARDOUS MATERIAL (HAZMAT).

The contractor shall comply with all federal and installation regulations regarding HAZMAT. The contractor must report all HAZMAT usage to the installation HAZMART using an Air Force (AF) Form 3952 and provide the associated Safety Data Sheets (SDS) as required by FAR 52.223-3, “Hazardous Material Identification and Material Safety Data.

4.4. TRAFFIC REGULATIONS.

Contractor employees shall comply with all base traffic regulations. The use of cellular devices (except for hands-free) while operating a vehicle on the installation is strictly prohibited.

4.5. WARRANTY.

The contractor shall provide a comprehensive one (1) year warranty on all furnished materials and labor for each HVAC system. The warranty commences upon final acceptance of the work by the GPOC and shall cover the repair or replacement of any defective workmanship or products at no additional cost to the Government.

PART 5 - DELIVERABLES AND ACCEPTANCE

5.1. DELIVERABLES

The contractor shall provide the following deliverables:

5.2. FINAL INSPECTION AND ACCEPTANCE

Final acceptance will occur after a successful walkthrough at each location, attended by the contractor and the GPOC. The walkthrough will include a full system demonstration and verification that all SOW tasks are complete, and all deliverables have been received.

SEE APPENDIX A PG. 6

APPENDIX A: PRE-EXISTING CONDITIONS

CUI

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