Replacement of office furniture in Consular Section
Closed Solicitation Posted
Not the latest version. See the latest solicitation from .
- Solicitation number
- 19SP5025Q0021
- Agency
-
US Embassy Madrid
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 3372 Office Furniture (including Fixtures) Manufacturing
- PSC
- 7110 Office Furniture
- Place of performance
- 28006 Spain
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State's Embassy in Madrid, Spain is procuring replacement office furniture for its Consular Section through Solicitation 19SP5025Q0021, which includes the supply and installation of new office furniture such as electrically powered sit-stand desks, workstations, storage cabinets, and panels, as well as the disassembly, removal, and disposal of existing modular furniture. The contract will be awarded as a firm-fixed-price arrangement to the lowest-priced, technically acceptable, responsible offeror, with the possibility of award based on initial offers without discussions. Offerors must be registered and active in the System for Award Management (SAM) and possess the necessary permits and licenses to conduct business in Spain, with proof of these permits required in their offer. Electronic quotes must be submitted to madridgsoprocurement@state.gov by September 23, 2025 at 17:30 local time, with email submissions not exceeding 30MB. A mandatory pre-proposal conference and site visit is scheduled for September 10, 2025 at the embassy, requiring attendee names and IDs to be provided 48 hours in advance.
This procurement opportunity has no set-aside designation and is unrestricted, with no incumbent contractors identified in the solicitation documents. The project encompasses four Contract Line Item Numbers (CLINs) covering furniture for the Visa Section, ACS Section, Individual Offices, Cashier, and Meeting Room, though specific award values are not disclosed in the available pricing breakdown. The installation will be executed in three phases of seven days each, with a total production timeline of 45 days from order confirmation, and all furniture must come with a minimum three-year warranty on components and electrical installation. Performance will take place at the U.S. Embassy in Madrid, Spain, located at 28006 Madrid, with contractors required to undergo background checks and work under embassy staff escort due to security protocols. The procurement involves comprehensive furniture quantities ranging from individual units to 27 units per item type, depending on the specific furniture category and section requirements.
Notice text
Replacement of office furniture in the Consular Section. The project will include the purchase and installation of new office furniture—such as workstations, storage cabinets, and panels—as well as the disassembly, removal, and disposal of existing modular furniture.
Contract Type: The U.S. Government intends to award a firm-fixed-price contract to the lowest-priced, technically acceptable, responsible offeror. Award may be made based on initial offers without discussions.
•
Performance Period: Details are provided in the solicitation.
Pre-Quotation Conference/Site Visit: A pre-quotation conference/site visit is planned; the date is included in the solicitation.
Registration Requirements: Offerors must be registered and active in the System for Award Management (SAM) at http://www.sam.gov to be eligible for contract consideration. No documents or additional information will be available until the solicitation is issued.
Licensing Requirements: In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), all contractors must possess the necessary permits and licenses to conduct business in Spain. Proof of these permits must be included in the offer.
Submission Guidelines:
Electronic Responses: Quotes must be submitted electronically before the response deadline. Ensure email submissions do not exceed 30MB; if necessary, send multiple emails.
Point of Contact: Direct all questions to madridgsoprocurement@state.gov. Questions via telephone will not be accepted.
Files
| File | Type | Posted |
|---|---|---|
| Attachment 4 - Technical sheets.pdf | ||
| Solicitation 19SP5025Q0021.pdf | ||
| Attachment 1 STATEMENT OF WORK.pdf | ||
| Invitation letter.pdf | ||
| Attachment 3 Total cost breakdown Solicitation 19SP5021Q0021.xlsx | XLSX spreadsheet | |
| Attachment 2 Drawings.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Replacement of office furniture in Consular Section | Solicitation | |
| This notice | Solicitation | |
| Replacement of office furniture in Consular Section | Pre-Solicitation |
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