Replacement of 3 HVAC Systems, TN and KY
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 140P5126Q0045
- Agency
-
Southeast Region
National Park Service, Department of the Interior
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- 4564 Leatherwood Road Oneida, Tennessee 37841, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Interior National Park Service Southeast Region seeks replacement of 3 HVAC systems at Big South Fork National River and Recreation Area facilities in Tennessee and Kentucky, with proposals due July 24, 2026. This is a total small business set-aside, firm-fixed-price procurement under simplified acquisition procedures (combined synopsis/solicitation format).
Place of performance includes three locations: Kentucky Ranger Station (300 Wilburn K Ross Road, Stearns, KY 42647), Park Headquarters (4564 Leatherwood Road, Oneida, TN 37841), and Bandy Creek Facilities Complex PM Building (147 Stable Road, Oneida, TN 37841). Work must be completed within 45 calendar days from notice to proceed, with performance anticipated July 30 through October 30, 2026.
Scope encompasses installation of one 4-ton packaged gas/electric unit with natural gas heat and electric cooling at the Kentucky Ranger Station (minimum 14 SEER efficiency, R-410A refrigerant); one 1.5-ton ductless split-system heat pump at Park Headquarters IT Room (208/230 volts single phase); and one 1.5-ton ductless split-system heat pump at Bandy Creek PM Building (approximately 60-foot refrigerant line sets). All work includes removal of existing equipment, electrical connections complying with the National Electrical Code, refrigerant and condensate systems, penetration sealing, and full startup testing. The contractor must furnish all labor, materials, equipment, supervision, and site-specific safety plan; maintain $1 million per person and $2 million property damage liability insurance; and comply with OSHA, EPA, NHPA, and NEPA requirements.
NAICS code 238220 applies. Evaluation prioritizes technical acceptability (HVAC installation experience on multi-building sites, electrical and refrigerant compliance, schedule capability, and multi-site coordination) followed by price and past performance. Prevailing wage rates per Department of Labor determinations for specified Tennessee and Kentucky counties apply. Vendor questions were due July 10; a mandatory site visit occurred July 15. Contracting Officer is Ashley Warcewicz.
Notice text
3 versions
Update #3 · Latest ·
Amendment 2 is issued to post site visit sign-in and additional questions and answers. Due Date for proposals is extended to 7/24/2026 at 5pm EDT.
Amendment 1 is issued to post questions and answers, schedule site visit for 7/15/2026 at 1pm EDT, meet at Park Headquarters: 4564 Leatherwood Road, Oneida, TN 37841, and to clarify that only 3 HVAC units are to be replaced. Due Date for proposals is extended 7/23/2026 at 5pm EDT.
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This project is for Big South Fork National River and Recreation Area - Cyclic Replacement of 3 BISO HVAC Systems, TN and KY locations.
This document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01.
This proposed acquisition will be 100% small business set-aside procurement.
The NAICS code is 238220 plumbing, heating, and air-conditioning contractors, $19M
TYPE OF CONTRACT: Firm Fixed Price
Period of Performance 45 days after NTP
SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at https://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Interested Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quote. THESE REGISTRATIONS WILL BE COMPLETED BEFORE TIME OF AWARD.
Site Visit: Offerors are encouraged to perform site visit at any time to inspect the site and fully understand the requirement and conditions.
Vendor Questions cut-off date: July 10, 2026, 5:00 EDT send via-email to Ashley_Warcewicz@ios.doi.gov
Request for Proposals closes July 23, 2026, 5:00PM EDT send via-email all proposals to Ashley_Warcewicz@ ios.doi.gov
Update #2 ·
Amendment 1 is issued to post questions and answers, schedule site visit for 7/15/2026 at 1pm EDT, meet at Park Headquarters: 4564 Leatherwood Road, Oneida, TN 37841, and to clarify that only 3 HVAC units are to be replaced. Due Date for proposals is extended 7/23/2026 at 5pm EDT.
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This project is for Big South Fork National River and Recreation Area - Cyclic Replacement of 3 BISO HVAC Systems, TN and KY locations.
This document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01.
This proposed acquisition will be 100% small business set-aside procurement.
The NAICS code is 238220 plumbing, heating, and air-conditioning contractors, $19M
TYPE OF CONTRACT: Firm Fixed Price
Period of Performance 45 days after NTP
SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at https://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Interested Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quote. THESE REGISTRATIONS WILL BE COMPLETED BEFORE TIME OF AWARD.
Site Visit: Offerors are encouraged to perform site visit at any time to inspect the site and fully understand the requirement and conditions.
Vendor Questions cut-off date: July 10, 2026, 5:00 EDT send via-email to Ashley_Warcewicz@ios.doi.gov
Request for Proposals closes July 23, 2026, 5:00PM EDT send via-email all proposals to Ashley_Warcewicz@ ios.doi.gov
Update #1 ·
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This project is for Big South Fork National River and Recreation Area - Cyclic Replacement of 4 BISO HVAC Systems, TN and KY locations.
This document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01.
This proposed acquisition will be 100% small business set-aside procurement.
The NAICS code is 238220 plumbing, heating, and air-conditioning contractors, $19M
TYPE OF CONTRACT: Firm Fixed Price
Period of Performance 45 days after NTP
SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at https://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Interested Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quote. THESE REGISTRATIONS WILL BE COMPLETED BEFORE TIME OF AWARD.
Site Visit: Offerors are encouraged to perform site visit at any time to inspect the site and fully understand the requirement and conditions.
Vendor Questions cut-off date: July 10, 2026, 5:00 EDT send via-email to Ashley_Warcewicz@ios.doi.gov
Request for Proposals closes July 17, 2026, 5:00PM EDT send via-email all proposals to Ashley_Warcewicz@ ios.doi.gov
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| BISO Replacement of 3 BISO HVAC Systems, TN and KY locations | Award Notice | |
| This notice | Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| E21 prca HVAC replacement | Bureau of Reclamation | Total Small Business | |
| Or-bandon marsh NWR-bandon HVAC | — | No set-aside | |
| Replace HVAC Rooftop Units at Building 2275 | Army National Guard | No set-aside | |
| HVAC Replacement, Bldg. 2821 | Air Combat Command | Total Small Business | |
| TVHS AC VRF System Installation | Veterans Integrated Service Network 9 | Service-Disabled Veteran-Owned Small Business |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity