Replacement and Installation of 208 VAC 15KVA UPS System

The National Institute of Standards and Technology (NIST) is soliciting quotes for the replacement and installation of a 208 VAC 15KVA UPS system at their Gaithersburg, Maryland facility. The procurement requires contractors to remove a non-functional Uninterruptible Power Supply system from the Applied and Computational Mathematics Division's computer server room and install a new APC Smart-UPS RT 15kVA RM 208V system, including a server rack, electrical infrastructure, cable troughs, and all necessary connectivity components. Contractors must provide all new equipment with no used or remanufactured items accepted, complete installation within 30 days of award, and provide a minimum one-year warranty on all equipment and services. The evaluation will be conducted on a lowest price technically acceptable basis, considering both technical capability to meet all requirements and price reasonableness. Quote submissions are due by 10:00 AM ET on September 19, 2025, and must be submitted electronically in two volumes covering technical approach and pricing, with quotes remaining valid for 90 calendar days.

This solicitation is designated as a 100% small business set-aside under NAICS code 335999 with a size standard of 600 employees, and no incumbent contractor is identified in the documentation. While no specific contract value is disclosed, the procurement will result in a firm-fixed price purchase order with 100% payment upon successful installation, testing, and acceptance of the system. The work involves installing one complete UPS system with associated electrical infrastructure including eight electrical whips, overhead cable trays, and rack-mounted components in Building 225, Room A119-1 at NIST's Gaithersburg campus. Performance will occur at the NIST facility in Gaithersburg, Maryland, with delivery required FOB Destination within four weeks of order receipt, and contractors must comply with strict campus security requirements including obtaining identification badges and vehicle registration. A mandatory site visit was scheduled for September 3, 2025, to allow potential contractors to assess the existing non-functional system and facility conditions.