Attachment A - Statement of Work (Amended) CLEAN.pdf

STATEMENT OF WORK/REQUIREMENTS DOCUMENT

Title: UPS Replacement for ACMD Computer Room

Amended 9/17/2025

I. BACKGROUND INFORMATION

The Information Technology Laboratory (ITL) at the National Institute of Standards and Technology (NIST) currently has a non-functional Uninterruptible Power Supply (UPS) system located within the Applied and Computational Mathematics Division (ACM). The non-functional UPS and electrical supply issues pose multiple hazards including electrical shock, fire, and power surge risk capable of destroying NIST IT. Therefore, it is critical to eliminate these hazards with a UPS replacement.

Purpose/Objective: The purpose of this requirement is to replace a non-functional UPS system and install a new 208 VAC, 15KVA UPS within a standard server rack. This work includes all necessary electrical infrastructure to support the new UPS and to ensure reliable power distribution to division servers.

II. SCOPE

The Contractor shall deliver all items as described below and shall perform the following services:

• Removal and disconnection of existing UPS.

• Supply and installation of new UPS, overhead power connectivity, UPS-to-rack power distribution, and basket tray.

III. MINIMUM REQUIREMENTS

The Contractor shall provide a system that meets all technical specifications identified below. All items must be new. Used or remanufactured equipment will not be considered for award.

Experimental, prototype, or custom items will not be considered. The use of “gray market” components are not authorized for sale in the U.S. by the Contractor is not acceptable. All line items shall be shipped in the original manufacturer’s packaging and include all original documentation and software, when applicable.

Line Item 0001: Server Rack Description: A structure designed to house and organize various IT equipment, including servers, networking devices, and power supplies.

Quantity: 1

A. Technical Specifications

a. 600mm x 1070mm

Line Item 0002: Cable Trough Description: A channel or enclosure for managing, protecting, and routing cables.

Quantity: 1

a. 600mm width

Line Item 0003: Data Cable Partition Description: An accessory for IT equipment racks and enclosures that helps organize and route networking cables overhead.

Quantity: 1

a. 600mm

Line Item 0004: Uninterruptible Power Supply (UPS) Description: A device that provides backup power to electrical systems during power outages or fluctuations Quantity: 1

A. Technical Specifications:

APC Smart-UPS SURT15KRMXLT: APC Smart-UPS RT 15kVA RM 208V

IV. DELIVERABLES

Description Quantity or Format Due Date

One fully installed and operational 15KVA UPS system.

1 Time of service.

Verified 208 VAC/100-amp service connection.

1 Time of service.

Completed overhead and rack-level wiring connections.

1 Time of service.

Installed and secured the basket tray for structured cabling.

1 Time of service.

Electrical connectivity (WHIPS) for IT Server racks deployed.

1 Time of service.

As-built documentation and electrical schematics.

1 Upon completion.

V. PLACE OF PERFORMANCE

The place of performance shall be in the Computer Server Room for the Applied and Computational Mathematics Division (Div 771), Building 225, Room A119-1, NIST Gaithersburg, Maryland 20899.

VI. PERIOD OF PERFORMANCE/LEAD TIME

All work shall be completed within 30 days from date of award issuance, subject to material lead times and site access coordination.

VII. DELIVERY TERMS

Delivery shall be F.O.B Destination and shall occur in accordance with the delivery due dates provided in the above table.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to:

National Institute of Standards and Technology Mark Charles Williams Sr.

100 Bureau Drive, Building 225/A162 Gaithersburg, MD 20899

***Due to ongoing limited site access of the NIST facilities, the Awardee SHALL confirm with the Designated Government Official and the Contracting Officer prior to ANY shipment to NIST***

VIII. INSTALLATION

The system shall be installed by the Contractor and meet contract specifications no later than 30 days from the notice to proceed, subject to material lead times and site access coordination.

Onsite installation and demonstration shall be done at NIST, Gaithersburg, MD, Building 225, Room A119-1.

IX. TRAINING

No training is required.

X. INSPECTION & ACCEPTANCE

In addition to the inspection and acceptance terms articulated in 52.212-4, the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

Performance Tests:

1. Full functioning of UPS Work will be considered complete when:

• UPS is installed, tested, and operational,

• All electrical connections are inspected and pass code compliance,

• Cabling and tray infrastructure are securely installed and neatly routed, and

• Final walkthrough and approval are given by the site facilities manager or designated representative.

NIST may choose at its discretion to forego this part of acceptance testing.

A visual inspection of the equipment will be performed by the NIST TPOC to identify surface defects or any form of indication that any equipment was damaged during transport to NIST. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the Government. The Government at any time prior to acceptance shall reject the equipment due to defects and/or nonconformance. The vendor is responsible for latent defects discovered any time after final inspection. However, the extent of its liability shall be prorated over the useful life of the equipment.

Ownership of the equipment shall transfer to NIST upon acceptance by the Government.

XI. WARRANTY

The contractor shall warranty installation and workmanship for a period of a minimum of one year after receipt of the equipment and shall be in accordance with terms in FAR 52.212-4.

Warranty shall commence upon acceptance of the system by the Government. Contractor shall transfer manufacturer warranty for all items to NIST.

XII. PAYMENT SCHEDULE

Advance payment is not authorized. The Contractor shall be paid, in accordance with Net 30-day payment terms, upon receipt and acceptance of a proper invoice, in accordance with the following schedule:

1. 100% after installation and acceptance by the TPOC of fully installed system, AND

2. After the successful completion of the testing requirements set forth in this document under section set forth in this document, AND

3. After successful demonstration by the instrumentation that it performs IAW the technical requirements set forth in this document AND

4. After receiving an invoice submitted properly, IAW the purchase order terms and conditions.

NOTE: Partial shipments and partial invoices will not be accepted, unless otherwise requested and accepted by the Contracting Officer prior to award offer. Proposed payment schedules shall be submitted with vendor’s response to the RFQ for consideration.

XIII. MISCELLANEOUS INFORMATION

Safety: The Contractor employee must be responsible for knowing and complying with all installation safety prevention regulations. Such regulations include, but are not limited to, general safety, fire prevention, and waste disposal.

Security: NIST is a restricted campus. An identification badge is required for access for entry into buildings and is shown to the armed Security Police when entering the campus.

Regular Business Hours. Regular business hours are Monday through Friday, Eastern Time, excluding Federal holidays and NIST closures.

Identification Badges: Contractor employees must comply with NIST identification and access requirements. Each Contractor employee must wear a visible identification badge provided by the NIST Security Office.

Vehicle Registration: All Contractor employees must register their vehicles with the NIST Security Office to gain access to the campus. A valid driver’s license, Government-furnished civilian ID, proof of insurance and current registration must be presented to the NIST Security Office, at which time a NIST vehicle pass will be issued. The pass must be displayed on the vehicle in accordance with NIST Security Office instructions.

***Due to ongoing limited site access of the NIST facilities, the Awardee SHALL confirm with the Designated Government Official and the Contracting Officer prior to ANY shipment to NIST***