RAF Fairford Fuels and Marshalling Services
Closed Solicitation Posted
- Solicitation number
- FA557025R0001
- Agency
- Air Forces Europe and Africa Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 488119 Other Airport Operations
- PSC
- M1NA Operation Of Fuel Supply Facilities
- Place of performance
- Fairford Gloucestershire United Kingdom
- Points of contact
-
- Graham Staudt graham.staudt@us.af.mil (148) 084-3099
- Jason D. Falkner jason.falkner@us.af.mil (314) 268-3058
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Air Forces in Europe - Air Forces Africa (USAFE-AFAFRICA) is seeking a contractor to provide comprehensive fuels and marshalling services at RAF Fairford in the United Kingdom. The contract involves operations and maintenance of fuel storage facilities, hydrant systems, fuels laboratory, and aircraft marshalling services for the 510th Combat Support Wing. The solicitation (FA557025R0001) will use a Highest Technically Rated Offeror (HTRO) methodology with a Minimum Technical Threshold Rating of 17,000 points. Contractors must submit 10 work samples across seven performance categories, with at least one sample per category, and demonstrate expertise in fuel storage, transfer, sampling, testing, and aircraft parking services. The proposal is due on April 11, 2025, at 1500 GMT, with electronic submission required via email, and will be evaluated based on Technical Experience and Past Performance without a price evaluation.
The contract has a base period of six months from May 1, 2025, to October 31, 2025, with four additional one-year option periods potentially extending through October 2029. There is no specific set-aside designation for this opportunity, making it open to a wide range of contractors. The place of performance is RAF Fairford in Gloucestershire, United Kingdom, with services covering fuel distribution system operations, refueling, quality assurance, safety oversight, and aircraft marshalling. The contract will involve multiple labor categories including fuel distribution operators, managers, technicians, and marshalling personnel. Contractors must maintain accurate records, comply with technical orders, and meet Defense Logistics Agency (DLA) requirements for record-keeping and operational accuracy. The solicitation falls under NAICS category 488119 (Other Airport Operations) and Product Service Code M1NA (Operation of Fuel Supply Facilities).
Notice text
3 versions
Update #3 · Latest ·
Amendment 2 - 4 April 2025
Due to a lack of participation, this solicitation is being opened for another 8 days to maximize engagement. The new close date for this solicitation is 11 April 2025
Amendment 1 - 12 March 2025
(a) A site visit shall be held on 17 March 2025 at RAF Fairford, 1300 local time. Please contact the POCs listed in the solicitation to confirm attendance by 14 March 2025.
(b) The formal time for questions concerning this soliciation begin upon issuance of this solicitation and will end 21 March 2025. Questions submitted after this timeframe will not be entertained.
--end of amendment--
The Contractor will be responsible for the Operations and Maintenance of Fuel Storage Facilities, Hydrant Facilities, Fuels Laboratory, Fuel Servicing Center (FSC), refueling vehicles, aircraft, ground support equipment and facilities. Services will also include all associated safe, accurate, and timely receipt, storage, transfer, issue, sampling and testing, accountability issues, transfers, receipts and storage of all fuels and cryogenic products for the 510 CSW. Additionally, services will include Marshalling of the Aircraft. The Contractor shall perform Marshalling Services IAW applicable TOs (Technical Orders), Job Guides (JG), DAFIs and local instructions.
The contractor must maintain accurate reports and records, be accountable for all tools, supplies, and working stock, and comply with Technical Orders TOs. The contractor must correctly perform fuel receipts, storage, issue, and transfer operations, sample and test all fuel and cryogenic products, and must meet DLA timeliness and accuracy requirements for record keeping.
Update #2 ·
Amendment 1 - 12 March 2025
(a) A site visit shall be held on 17 March 2025 at RAF Fairford, 1300 local time. Please contact the POCs listed in the solicitation to confirm attendance by 14 March 2025.
(b) The formal time for questions concerning this soliciation begin upon issuance of this solicitation and will end 21 March 2025. Questions submitted after this timeframe will not be entertained.
--end of amendment--
The Contractor will be responsible for the Operations and Maintenance of Fuel Storage Facilities, Hydrant Facilities, Fuels Laboratory, Fuel Servicing Center (FSC), refueling vehicles, aircraft, ground support equipment and facilities. Services will also include all associated safe, accurate, and timely receipt, storage, transfer, issue, sampling and testing, accountability issues, transfers, receipts and storage of all fuels and cryogenic products for the 510 CSW. Additionally, services will include Marshalling of the Aircraft. The Contractor shall perform Marshalling Services IAW applicable TOs (Technical Orders), Job Guides (JG), DAFIs and local instructions.
The contractor must maintain accurate reports and records, be accountable for all tools, supplies, and working stock, and comply with Technical Orders TOs. The contractor must correctly perform fuel receipts, storage, issue, and transfer operations, sample and test all fuel and cryogenic products, and must meet DLA timeliness and accuracy requirements for record keeping.
Update #1 ·
The Contractor will be responsible for the Operations and Maintenance of Fuel Storage Facilities, Hydrant Facilities, Fuels Laboratory, Fuel Servicing Center (FSC), refueling vehicles, aircraft, ground support equipment and facilities. Services will also include all associated safe, accurate, and timely receipt, storage, transfer, issue, sampling and testing, accountability issues, transfers, receipts and storage of all fuels and cryogenic products for the 510 CSW. Additionally, services will include Marshalling of the Aircraft. The Contractor shall perform Marshalling Services IAW applicable TOs (Technical Orders), Job Guides (JG), DAFIs and local instructions.
The contractor must maintain accurate reports and records, be accountable for all tools, supplies, and working stock, and comply with Technical Orders TOs. The contractor must correctly perform fuel receipts, storage, issue, and transfer operations, sample and test all fuel and cryogenic products, and must meet DLA timeliness and accuracy requirements for record keeping.
Attachments
| File | Type | Posted |
|---|---|---|
| Attachment_1b_Appendix_B_Work_Sample_Cover_Sheet.docx | DOCX document | |
| Attachment_1e_Appendix_E_Past_Performance_Information_Sheet.docx | DOCX document | |
| Attachment_1_Section_L_Instructions_to_Offerors_Final.pdf | ||
| Attachment_1c_Appendix_C_Fuels and Marshalling_Self_Scoring_Matrix.xlsx | XLSX spreadsheet | |
| Attachment_2_Section_M_Evaluation_Criteria.pdf | ||
| Solicitation - FA557025R0001.pdf | ||
| Attachment_1a_Appendix_A_Corporate_Relationships_and_Structures.xlsx | XLSX spreadsheet | |
| Attachment 1d_Appendix D_M Cross_Reference.xlsx | XLSX spreadsheet | |
| Attachment_1f_Appendix_F_RAF Fairford Fuels MS PWS.pdf |
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