Q702--The Villages, FL IOTA

The Department of Veterans Affairs Technology Acquisition Center is procuring Initial Outfitting, Transition, and Activation (IOTA) services for The Villages VA Outpatient Clinic, a 140,144 net usable square foot facility in The Villages, Florida. The contractor will provide comprehensive project management, interior design, furniture and equipment planning, space planning, concept of operations development, acquisition support, delivery, installation, relocation, training, and post-occupancy support services. Key requirements include establishing an Integrated Project Team, developing an Activation Management Plan, coordinating with construction contractors and VA Interior Design teams, utilizing a government-provided SharePoint site for document management, and complying with extensive VA security, information technology, records management, and personnel security requirements. Evaluation will be based on Best Value criteria including Key Personnel qualifications (Pass/Fail basis), Technical Submission addressing approach and labor mix adequacy, Past Performance on similar Federal contracts, and Price reasonableness. The offer submission deadline is May 13, 2026, at 10:00 AM EDT, with quotes to be submitted electronically to the Contract Specialist and Contracting Officer.

This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with a contractor limitation requiring that no more than 50% of government payments be paid to non-certified SDVOSB/VOSB firms. The base contract period runs from August 1, 2026, through April 30, 2029 (33 months) for pre-activation services, with two optional tasks including warehousing services (January 1 through September 30, 2029) and activation services (May 1 through November 30, 2029), plus reimbursable travel costs on a not-to-exceed basis estimated by the Government at award. The pricing worksheet indicates example pre-activation costs of $194,625 for 975 hours across labor categories such as project management support, senior designer services, and senior transition planner services. The project involves relocating approximately 90,000 square feet of space from an existing facility, with performance taking place at The Villages, Florida location, and warehousing services required within 25 miles of the facility. The contract is Firm-Fixed-Price with NAICS code 541614 (Process, Physical Distribution, and Logistics Consulting Services) and PSC code Q702 (Technical Medical Support).