Q702--Columbia Community Based Outpatient Clinic - Initial Outfitting Transition & Activation (IOTA) Services

The Department of Veterans Affairs Technology Acquisition Center is seeking qualified contractors to provide Initial Outfitting, Transition, and Activation (IOTA) Services for a new Community Based Outpatient Clinic (CBOC) in Columbia, Tennessee. The procurement encompasses comprehensive project management, interior design and space planning, concept of operations and transition planning, acquisition planning and package development, activation services, staff training and orientation, and optional warehousing management services. Contractors must demonstrate expertise in healthcare facility activation, strong project management capabilities, and the ability to coordinate with multiple VA stakeholders to ensure successful facility activation and the first day of clinical operations. Evaluation will be conducted on a best value basis, with assessments of key personnel qualifications, technical approach and methodology, past performance on similar projects, and pricing. The deadline for quotation submission is February 10, 2026 at 12:00 PM EST, with amendments providing clarifications issued on January 23, 2026 and February 4, 2026.

This procurement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside with no incumbent contractor identified in the solicitation documents. The contract is structured as a firm-fixed-price agreement with a base period of 35 months (estimated March 1, 2026 through January 31, 2029) and an optional 7-month warehousing and warehousing management services task, with total estimated contract value up to $20 million. The facility encompasses approximately 45,862 net usable square feet and will be located in Maury County, Columbia, Tennessee, with lease award anticipated in February 2026 and building occupancy targeted for late June 2028. Labor categories span multiple roles including Program Managers, Senior Designers, Transition Planners, Acquisition Specialists, Engineers, and other personnel, with rates established under Service Contract Act wage determinations for Tennessee. Contractors must submit detailed resumes of key personnel, technical proposals with specific formatting requirements, past performance references, and completed pricing worksheets structured across multiple contract line items (CLINs) for different service components.