Q702--Columbia Community Based Outpatient Clinic - Initial Outfitting Transition & Activation (IOTA) Services

Department of Veterans Affairs

Veterans Health Administration

Program Contracting Activity Central (PCAC)

November 25, 2025

PRESOLICITATION NOTICE Initial Outfitting, Transition, and Activation Services in support of the Columbia, TN CBOC

100% SDVOSB SET ASIDE

This is a Pre-Solicitation Notice that the Veterans Health Administration (VHA) intends to solicit quotes to provide non-personal Initial Outfitting, Transition, and Activation (IOT&A) services for the Maury County (Columbia) Community Based Outpatient Clinic (CBOC). This requirement supports VHA's mission by providing contractor support services to help bring the hospital into full planned operations that will provide health care services to Veterans. This will be a firm-fixed-price contract with an estimated Period of Performance of 35-months.

In the last couple of years, Tennessee Valley Healthcare System (TVHS) has received Congressional approval to expand and improve access and healthcare services to Veterans across our catchment area. TVHS has received approval for procurement of clinical space in the Maury County, TN area. This Community Based Outpatient Clinics will offer primary, specialty, mental health, and additional services to Veterans. The Maury County (Columbia) clinic will be approximately 45,862 net usable square feet and will greatly improve access and services in the area.

The scope includes project support for planning, activating, outfitting, and transitioning the staff and Veterans/patients associated with the project. The scope of services includes Comprehensive Project Management, Comprehensive Interior Design, FF&E, and Space Planning Support; CONOPS and Transitioning Planning; Acquisition Support Services to include package development, Activation, Delivery, Relocation and Installation, Training, and Turnover and Post Occupancy Support for the identified project.

This requirement will be set-aside 100% for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) using FAR Part 12 and 37. To be eligible for an SDVOSB set aside under VA s Veterans First Contracting Program, SDVOSBs must:

be verified by the Department of Veterans Affairs (VA) as SDVOSB (see https://search.certifications.sba.gov/ for details)

and

meet the small business size standard for NAICS 541614.

The solicitation is anticipated to be posted on Contract Opportunities for download on or about 10 December 2025. Potential offerors are advised that there may be truncated response time on the solicitation that will follow this Pre-Solicitation notice. Anticipated closing date of the solicitation will be 22 January 2026. Solicitation initial posting date and the closing date are subject to change as necessary.

Any questions for this Pre-solicitation notice should be sent via e-mail to both John.Conschafsky@va.gov and Kathleen.Klotzbach@va.gov. No telephone requests/questions will be accepted.

This Pre-Solicitation notice does not constitute a request for proposals.

P.O.C: John.Conschafsky@va.gov, Contract Specialist and Kathleen.Klotzbach@va.gov, Contracting Officer