Q601--631-26-2-9810-0017 Medical Coding ATTN Sebastian Freeze (VA-26-00033978)
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C24126Q0465
- Agency
-
Veterans Integrated Service Network 1
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 541511 Custom Computer Programming Services
- PSC
- Q601 Medical Coding And Auditing
- Place of performance
- Department of Veterans Affairs Northampton VA Medical Center Leeds MA 01053, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration seeks medical coding services for the Northampton VA Medical Center, with quotes due June 12, 2026. This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) and Veteran-Owned Small Business (VOSB) set-aside, foreclosing competition outside that pool.
Place of performance is Leeds, Massachusetts. The contract is Firm-Fixed Price with a base period from May 28, 2026 to May 27, 2027, and four one-year option periods through May 27, 2031. The government estimates 30,000 to 40,000 outpatient encounters annually as the unit of measure, with 35,000 encounters budgeted per year.
Contract coders must hold current AHIMA or AAPC credentials and possess a minimum of two years' coding experience; audit reviewers must have three years of applicable experience. Coders must assign appropriate ICD-10, CPT, and HCPCS codes based on electronic health record documentation following official coding guidelines and VA policies, maintain a minimum 95% accuracy rate, and complete coding within five calendar days of assignment. All work must be performed remotely within the United States by U.S. citizens utilizing VA's national encoder product and electronic health record system. All contractor personnel require background investigations at the NACI level and must complete mandatory VA security, privacy, and HIPAA training.
The NAICS code is 541511, Custom Computer Programming Services, with a $34.0 million small business size standard. The PSC is Q601, Medical Coding and Auditing. Evaluation criteria include technical capability and quality control approach, past performance (three references required), small business registration status, and price. Award is made to the response most advantageous to the government. FAR clause 52.222-90 (Diversity, Equity, and Inclusion) applies as required by Executive Order 14298. Questions must be directed in writing to Contract Specialist Sebastian Freeze at sebastian.freeze@va.gov.
Notice text
5 versions
Update #5 · Latest ·
Description
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.
This solicitation is set-aside for 100% SDVOSBs/VOSBs.
The associated North American Industrial Classification System (NAICS) code for this procurement is 541511: Custom Computer Programing Services, with a small business size standard of $34.0 million.
The FSC/PSC is Q601: Medical Coding and Auditing.
The Network Contracting Office (NCO) 1- New England is seeking to purchase Medical Coding Services for the Northampton VA Medical Center as a Firm-Fixed Price contract with a base year and four (4) option years.
The purpose of this amendment is to:
Extend the solicitation deadline until 06/12/2026 at 9:00 EST.
Renamed the technical section under ADDENDUM to FAR 52.212-2 EVALUATION- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG 2025) section a (i)
Revised the technical requirement to be more specific under ADDENDUM to FAR 52.212-2 EVALUATION- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG 2025) section a (i)
Added an additional requirement for past performance under ADDENDUM to FAR 52.212-2 EVALUATION- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG 2025) section a (ii)
Renamed Veteran s Involvement to Small Business Registration under ADDENDUM to FAR 52.212-2 EVALUATION- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG 2025) Section a (iii)
Removed Veterans Involvement under ADDENDUM to FAR 52.212-2 EVALUATION- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG 2025) section b due to this being a SDVOSB set-aside
Moved subcontracting instructions from addendum to FAR 52.212-2 to instructions to offerors on the final page of combined synopsis
Added a resume requirement for the intended supervisor/director position under technical (instructions to offerors)
If you have any questions or concerns regarding this solicitation and corresponding amendment(s) should be forwarded in writing via email to the Point of Contact listed below:
Sebastian Freeze sebastian.freeze@va.gov
Update #4 ·
Description
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.
This solicitation is set-aside for 100% SDVOSBs/VOSBs.
The associated North American Industrial Classification System (NAICS) code for this procurement is 541511: Custom Computer Programing Services, with a small business size standard of $34.0 million.
The FSC/PSC is Q601: Medical Coding and Auditing.
The Network Contracting Office (NCO) 1- New England is seeking to purchase Medical Coding Services for the Northampton VA Medical Center as a Firm-Fixed Price contract with a base year and four (4) option years.
The purpose of this amendment is to:
Extend the solicitation deadline until 06/05/2026 at 9:00 EST.
Provide answers to questions asked by vendors
Include FAR 52.222-90 as required by Executive Order 14298
If you have any questions or concerns regarding this solicitation and corresponding amendment(s) should be forwarded in writing via email to the Point of Contact listed below:
Sebastian Freeze sebastian.freeze@va.gov
Update #3 ·
Description
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.
This solicitation is set-aside for 100% SDVOSBs/VOSBs.
The associated North American Industrial Classification System (NAICS) code for this procurement is 541511: Custom Computer Programing Services, with a small business size standard of $34.0 million.
The FSC/PSC is Q601: Medical Coding and Auditing.
The Network Contracting Office (NCO) 1- New England is seeking to purchase Medical Coding Services for the Northampton VA Medical Center as a Firm-Fixed Price contract with a base year and four (4) option years.
The purpose of this amendment is to:
Extend the solicitation deadline until 05/29/2026 at 9:00 EST.
The program office is still working on answering questions requested by prospective vendors. This solicitation will remain open and be amended as many times as necessary until the program office can complete its Q&A document(s).
If you have any questions or concerns regarding this solicitation and corresponding amendment(s) should be forwarded in writing via email to the Point of Contact listed below:
Sebastian Freeze sebastian.freeze@va.gov
Update #2 ·
Description
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.
This solicitation is set-aside for 100% SDVOSBs/VOSBs.
The associated North American Industrial Classification System (NAICS) code for this procurement is 541511: Custom Computer Programing Services, with a small business size standard of $34.0 million.
The FSC/PSC is Q601: Medical Coding and Auditing.
The Network Contracting Office (NCO) 1- New England is seeking to purchase Medical Coding Services for the Northampton VA Medical Center as a Firm-Fixed Price contract with a base year and four (4) option years.
The purpose of this amendment is to:
Extend the solicitation deadline until 05/22/2026 at 9:00 EST.
A follow-up amendment will be posted next week with responses to the questions received from vendors. It cannot be posted with this amendment due to an unforeseen delay with the program office.
If you have any questions or concerns regarding this solicitation and corresponding amendment(s) should be forwarded in writing via email to the Point of Contact listed below:
Sebastian Freeze sebastian.freeze@va.gov
Update #1 ·
Description
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.
This solicitation is set-aside for 100% SDVOSBs/VOSBs.
The associated North American Industrial Classification System (NAICS) code for this procurement is 541511: Custom Computer Programing Services, with a small business size standard of $34.0 million.
The FSC/PSC is Q601: Medical Coding and Auditing.
The Network Contracting Office (NCO) 1- New England is seeking to purchase Medical Coding Services for the Northampton VA Medical Center as a Firm-Fixed Price contract with a base year and four (4) option years.
If you have any questions or concerns regarding this solicitation should be forwarded in writing via email to the Point of Contact listed below:
Sebastian Freeze sebastian.freeze@va.gov
Files
| File | Type | Posted |
|---|---|---|
| 36C24126Q0465 0004.docx | DOCX document | |
| Medical Coding Combined Synopsis Updated 06-02.docx | DOCX document | |
| 52.222-90 DEI Clause.docx | DOCX document | |
| Medical Coding RFQ Questions.docx | DOCX document | |
| 36C24126Q0465 0003.docx | DOCX document | |
| 36C24126Q0465 0002.docx | DOCX document | |
| 36C24126Q0465 0001.docx | DOCX document | |
| 36C24126Q0465.docx | DOCX document | |
| Past Performance Information Sheet.docx | DOCX document | |
| Medical Coding Combined Synopsis.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Q601--631-26-2-9810-0017 Medical Coding ATTN Sebastian Freeze (VA-26-00033978) | Award Notice | |
| This notice | Solicitation |
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