SOW Attachment III OCONUS Quote Response (OCONUS Template).xlsx
XLSX spreadsheet 28 KB Posted
- Solicitation number
- 697DCK-25-F-00368
About this file
This file is a template for OCONUS (Outside Continental United States) quote responses for orders placed through the SOT (Service Order Tracking) system under an FAA Print Consumables IDIQ contract. The template provides instructions for contractors to complete and return quote responses within two business days of receipt, with specific formatting requirements for 20 columns of information including line item details, shipping destination, product specifications, pricing, and delivery information.
Contractors must populate columns M through S with MSRP list price, unit cost, extended cost, vendor order number, delivery date, shipping cost, and tracking information for all available items. For unavailable items, contractors must enter a specific reason in column P (discontinued, invalid, not available, restricted, back ordered with ETA, or out of stock with ETA) rather than a vendor order number. All shipping costs require prior approval from SOT personnel, and the completed spreadsheet must be submitted to the FAA for final approval in column T. If an order is rejected, the contractor waits for direction from the Contracting Officer; if directed to proceed, approved orders are processed while rejected orders are cancelled.
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Text version
OCONUS ORDERS INSTRUCTIONS
OCONUS ORDERS INSTRUCTIONS
All orders completed through the SOT system will be consolidated in a Microsoft Excel spreadsheet and sent via email to the Contractor on a daily basis. Each spreadsheet will have an SOT system generated Request (REQ) and Request Item (RITM). The format will include the following information (Attachment I – Quote Request Form (CONUS and OCONUS)).
Columns A-L should not be changed.
For OCONUS orders the following columns must be returned to the FAA in the following format within two business days of receipt.
| Column A | Line Item |
| Column B | Ship To Name |
| Column C | Address 1 |
| Column D | Address 2 |
| Column E | City |
| Column F | State |
| Column G | Zip Code |
| Column H | Phone |
| Column I | Product Description |
| Column J | Part Number |
| Column K | Quantity |
| Column L | Printer Manufacturer |
| Column M | MSRP List Price |
| Column N | Unit Cost |
| Column O | Ext Cost |
| Column P | Vendor-Order # |
| Column Q | Delivery Date |
| Column R | Shipping Cost |
| Column S | Tracking Info |
| Column T | FAA Approval |
The Contractor must place the order for all items available and complete Columns M through S. If an item is not available for any reason, that reason will be entered in Column P in lieu of the Vendor-Order #. If the CO rejects some or all of the shipping order cost, the CO must contact the vendor to begin negotiations. If an order is approved and another order is rejected in the same quote response, we proceed with processing the approved order. If the order is rejected, we wait for guidence from the CO; if directed, we will cancel the order. Column P will be completed with one of the following reasons: discontinued, invalid, not available, restricted, back ordered (identify ETA), and out of stock (identify ETA).
NOTE: Prior approval for shipping costs is required by SOT personnel. The spreadsheet will be returned for approval by the FAA, which will be marked in Column T.
Attachment III Line Item Ship To Name Address 1 Address 2 City State Zip Code Phone Product Description Part Number Quantity Printer Manufacturer MSRP List Price Unit Cost Ext Cost Vendor-Order # Delivery Date Shipping Cost Tracking Info FAA Approval
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