Preventive Maintenance on AC Units

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16 is seeking a contractor to provide preventive maintenance services for air conditioning units at the Overton Brooks VA Medical Center in Shreveport, Louisiana. The solicitation requires replacing approximately 25 window A/C unit filters and 814 "Merv 8" filters in fan coil units on a bi-monthly basis, with an additional 28 "Merv 11" filters for designated clean rooms. Key contract requirements include adding VA-supplied algaecide tablets twice yearly to drain pans, vacuuming and cleaning units during filter changes, and oiling fan coil motors twice yearly. Potential contractors must submit proposals via email to jimmie.frost@va.gov, with a mandatory site visit scheduled for March 24, 2025, at 09:00 AM CST. All submittal questions are due by March 25, 2025, at 17:00 PM CST, with the final proposal deadline set for March 28, 2025, at 17:00 CDT.

The contract is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS category 238220 for Plumbing, Heating, and Air-Conditioning Contractors. The contract will include a base period with four one-year option periods, and work must be performed during normal business hours (Monday-Friday 7:00 AM - 4:30 PM), with any weekend or after-hours work requiring two weeks advance approval. The scope of work involves servicing HVAC units across multiple buildings and wings, including units manufactured by Johnson Controls, Trane, William, and Carrier. Contractors will be required to document completed work weekly with photographs and use a checklist for verification. The place of performance is located in Shreveport, LA 71101, with the project subject to Service Contract Labor Standards and the Davis-Bacon Act. While specific award values are not explicitly stated, the comprehensive nature of the maintenance contract suggests a significant ongoing commitment to HVAC system upkeep at the medical center.