Photocopier Rental, Rome, Italy
Closed Solicitation Posted
- Solicitation number
- 191T7026Q0008
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 532420 Office Machinery and Equipment Rental and Leasing
- PSC
- W074 Lease Or Rental Of Equipment- Office Machines, Text Processing Systems, And Visible Record Equipment
- Place of performance
- Roma Italy
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks rental and maintenance of photocopier machines for the U.S. Embassy in Rome and consulates throughout Italy, with proposals due April 24, 2026 at 12:00 noon local time. This is an unrestricted IDIQ with a base period of 12 months plus four one-year renewal options, for a total potential five-year duration.
Place of performance spans seven locations: Rome, Milan, Naples, Palermo, Genoa, Venice, and La Spezia. Offerors must demonstrate established business operations and the ability to provide 24-hour response to service calls and replacement machines within 48 hours if repairs cannot be completed within that timeframe.
The Government seeks four copier groups based on monthly copy volume: Group 1 (black and white, maximum 5,000 copies per month), Group 2 (black and white, maximum 10,000 copies per month with A3 format capability per Amendment 0001), Group 3 (black and white and color, maximum 5,000 copies per month), and Group 4 (black and white and color, maximum 10,000 copies per month with A3 format capability per Amendment 0001). Pricing must be submitted in Euros and include rental, maintenance, unlimited repair services, consumables excluding paper, and training. The Government provides paper and electricity. All copiers must include a two-month stock of consumables at the warehouse. Offerors must employ a fluent English-speaking Project Manager.
Offerors must provide evidence of financial stability, past performance references, equipment specifications, insurance certificates, Italian business registration, DURC documentation, INAIL and INPS payment proof, and SAM.gov registration. Evaluation is based on lowest price among technically acceptable proposals, considering technical acceptability, past performance, and responsibility. A pre-quotation conference is scheduled for March 30, 2026 at 2:00 PM local time. The NAICS code is 532420; PSC is W074.
Notice text
Enclosed is a Request for Quotation (RFQ) for the rental of photocopier machines for the US Embassy in Rome and for the Consulates throughout Italy.
Files
| File | Type | Posted |
|---|---|---|
| 191T7026Q0008 - Questions and Answers 2.pdf | ||
| 191T7026Q0008 - Questions and Answers.pdf | ||
| 0001 - Amendment of Solicitation.pdf | ||
| SF 1449 - 191T7026Q0008.pdf | ||
| Cover Letter - 191T7026Q0008.pdf | ||
| RFQ - 191T7026Q0008.docx | DOCX document | |
| Attachment 3 - Pricing Schedule.xlsx | XLSX spreadsheet |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Photocopier Rental, Rome, Italy | Pre-Solicitation |
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