Cover Letter - 191T7026Q0008.pdf
PDF 614 KB Posted
- Attached to
- Photocopier Rental, Rome, Italy
- Solicitation number
- 191T7026Q0008
- Issued by
-
Department of State
About this file
This document is a Request for Quotes (RFQ) solicitation from the U.S. Embassy Rome, Italy for the rental of photocopier machines throughout Italy. The solicitation number is 191T7026Q0008. Award will be made to the responsible company submitting an acceptable offer at the lowest price based on initial proposals without discussions, though discussions may be held with companies in the competitive range if necessary. Quotations must be submitted electronically only to RomeGSO-Offers@state.gov by April 24, 2026 at 12:00 noon local time, with offers limited to 25MB in size and accepted only in MS Office, PDF, or ZIP formats. Quotations must be in English, and incomplete proposals will not be accepted. A pre-quotation conference will be held on March 30, 2026 at 2:00 PM local time, with prospective offerors required to email their attendance confirmation to RomeGSOProcurement@state.gov by March 26, 2026 at 6:00 PM local time.
Offerors must be registered in the System for Award Management (SAM) database at https://www.sam.gov prior to proposal submission per FAR 4.1102, with failure to register resulting in the quotation being deemed non-responsible. Required submissions include SF-1449, Section 1 Technical Specifications of Proposed Models, Section 1 Pricing, Attachment 3 Pricing Schedule, additional information as required in Section 3, and proof of SAM registration. The Contracting Officer is Crystal D. Sheridan (SheridanCD@state.gov). No Certified Mail (PEC) submissions will be accepted.
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Other files
| File | Type | Posted |
|---|---|---|
| 191T7026Q0008 - Questions and Answers 2.pdf | ||
| 191T7026Q0008 - Questions and Answers.pdf | ||
| 0001 - Amendment of Solicitation.pdf | ||
| RFQ - 191T7026Q0008.docx | DOCX document | |
| SF 1449 - 191T7026Q0008.pdf | ||
| Attachment 3 - Pricing Schedule.xlsx | XLSX spreadsheet |
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Text version
U.S. Embassy Rome, Italy
GSO/Acquisitions
Rome, March 23, 2026
To: Prospective Offerors
Subject: Solicitation number 191T7026Q0008 - Rental of Photocopier Machines
Enclosed is a Request for Quotes (RFQ) for the rental of photocopier machines throughout
Italy. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at the site. The pre-quotation conference will be held on March 30, 2026 at 2pm local time and all prospective offerors are invited to attend.
Prospective offerors interested in attending the pre-quotation conference must e-mail the name of the individual and the company they represent to the following e-mail address
RomeGSOProcurement@state.gov no later than March 26, 2026 at 6:00 pm local time to arrange access to the building. For additional information see Section 3 of the attached
Request for Quotation (RFQ).
Quotations are due by April 24, 2026 at 12:00 (noon) local time. No quotations will be accepted after this time. Quotations must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically ONLY to RomeGSO-Offers@state.gov.
Offer must not be larger than 25MB in size, and may only contain files and attachments in
MS Office, Pdf, or zip formats. If too large, you may send your offer in separate e-mails.
Please do NOT send your offer via Cloud storage, DropBox, Google Drive, or other formats. They will not be received.
No Certified Mail (PEC) will be accepted.
mailto:RomeGSOProcurement@state.gov mailto:RomeGSO-Offers@state.gov
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, Technical Specifications of Proposed Models
3. Section 1, Pricing
4. Attachment 3 – Pricing Schedule
5. Additional information as required in Section 3
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer as prescribed under FAR 4.1102.
Failure to be registered at time of proposal submission may deem the offeror’s quotation to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely, Crystal D. Sheridan
Contracting Officer
03/23/2026 16:00 GMT
Sheridan, Crystal (SheridanCD@state.gov) https://www.sam.gov/
File details come from the government source that posted it. Updated .