Operations, Maintenance, and Sustainment

In preparation for the upcoming Operations, Maintenance, and Sustainment (OMS) indefinite delivery, indefinite quantity (IDIQ) solicitation and in accordance with FAR 7.107-5(b)(2), the National Oceanic and Atmospheric Administration (NOAA) hereby informs the public of the rationale used for the bundling of the OMS requirement.

a. List of all contract requirements that were bundled:

• 1332KP19FNEEB0051
• ST133016NC0143 – only the Common IT services (CITS) portion of the requirement
• NA17AANEG0037

b. Brief description of requirement:

The OMS scope of work includes support for:

• Operations, maintenance, and sustainment of NESDIS-deployed hardware, firmware, and software ground systems
• Satellite-to-Ground communications, including radio frequency (RF) and terrestrial communications networks, telemetry over Internet Protocol (IP), and RF antenna systems 
• Systems that support mission scheduling, ground system software/subsystem functions, and satellite command and control
• Secure data ingest from both NOAA-operated satellite missions and external sources;
• Data Collection System (DCS) satellite services
• Product generation, storage, monitoring, and distribution systems supporting new and improved satellite products, services, and algorithms
• Provision of information to the National Centers for Environmental Information (NCEI) for archive and stewardship   
• Program execution and delivery of services using National Institute of Standards and Technology (NIST) and other security control guidelines
• Technical Baseline evolution, both hardware and software that changes components or adopts new technology  
• Cloud computing utilizing government approved cloud services for Satellite Data Processing and distribution and Satellite Operations services

 c. Total dollar amount:

The total anticipated dollar amount of this IDIQ over 10 years is $699.6M

d. Data on the number (arranged by industrial classification) of small business concerns displaced as prime contractors by bundled contracts awards:

            NAICS 541519 – 1

            NAICS 541512 – 2

e. Justification for bundling:

A single contract is required to provide transparent, centralized oversight so that efficiencies, reduced cost, and reduced risk can be achieved. Combining operations, maintenance, and sustainment helps ensure the system baselines remain intact through system and product refresh cycles as it’s transitioned into operations. This reduces the amount of government oversight required to maintain these complex satellite ground and product processing systems.

 f. Estimated cost savings realized by the bundling over the life of the contract:

The Government stands to save an estimated $35.9 million (or 5.14% of the IDIQ value) over the life of the contract.

The purpose of this Special Notice is to provide instructions to potential offerors on how to obtain access to the OMS Acquisition Library. It is the Government's view that this set of documents is sufficient to develop a well-informed proposal response. These documents are access-controlled through Kiteworks. In order to gain access, interested parties must:

1. Fill in the date and company name, sign, and submit the Nondisclosure Agreement (NDA) attached to this posting (OMS NDA Library.docx) via email to the Contract Specialist and Contracting Officer at Scott.DeLoera@noaa.gov and Michele.Eberhart@noaa.gov. Electronic signatures are acceptable. 

A separate NDA is required for each company (prime and teaming partners) accessing the library. 

The Government requests a single email be submitted containing all of the NDAs for any potential teaming. The Government will only share the library with one email address per company. The limitations for internal distribution of documents within a company are specified within the NDA.

Any requestor who violates the terms of the NDA will have their access to the OMS Acquisition library revoked.

2. The Government will review your request and provide access via Kiteworks.  You will receive an automated email with a link to Kiteworks once access has been granted.

3. Click the link in the automated email sent to you via Kiteworks file sharing. The Kiteworks website will open in your browser. Follow the on-screen instructions to create your account and securely download the documents.

The purpose of this Special Notice is to provide instructions to potential offerors on how to obtain access to the OMS Acquisition Library. It is the Government's view that this set of documents is sufficient to develop a well-informed proposal response. These documents are access-controlled through Kiteworks. In order to gain access, interested parties must:

1. Fill in the date and company name, sign, and submit the Nondisclosure Agreement (NDA) attached to this posting (OMS NDA Library.docx) via email to the Contract Specialist and Contracting Officer at Scott.DeLoera@noaa.gov and Michele.Eberhart@noaa.gov. Electronic signatures are acceptable. 

A separate NDA is required for each company (prime and teaming partners) accessing the library. 

The Government requests a single email be submitted containing all of the NDAs for any potential teaming. The Government will only share the library with one email address per company. The limitations for internal distribution of documents within a company are specified within the NDA.

Any requestor who violates the terms of the NDA will have their access to the technical library revoked.

2. The Government will review your request and provide access via Kiteworks.  You will receive an automated email with a link to Kiteworks once access has been granted.

3. Click the link in the automated email sent to you via Kiteworks file sharing. The Kiteworks website will open in your browser. Follow the on-screen instructions to create your account and securely download the documents.

This update is provided to post Industry's questions and the Government's responses to the DRAFT Request for Proposal.  Please see the attached document titled "OMS DRAFT RFP Q&A".

This DRAFT Request for Proposal (RFP) is issued for informational purposes only to assist in developing the Final RFP. This DRAFT RFP allows potential offerors to submit comments and suggestions regarding the requirements and the acquisition itself.  The Acquisition and Grants Office (AGO)/Satellite and Information Acquisition Division (SIAD) will not accept or evaluate any proposals received in response to the DRAFT RFP. This notice does not constitute a request for proposals and should not be construed as a commitment by the Government for any purpose.  Not responding to the DRAFT RFP does not preclude anyone from submitting offers for the Final RFP.  Information contained herein is subject to change.  

AGO/SIAD hereby invites all interested parties to thoroughly examine the DRAFT RFP in its entirety and to submit comments, suggestions, discrepancies, inconsistencies and feedback in attachment J-17 Draft RFP Question and Comment Template (provided with this posting) and send via email to both Michele.Eberhart@noaa.gov and Scott.DeLoera@noaa.gov no later than 9 DEC 2019, 10:00am EST. AGO/SIAD will consider the comments and suggestions when preparing the Final RFP but is not obligated to answer any questions submitted in response to this DRAFT RFP.

AGO/SIAD specifically requests feedback regarding the Incentives/Disincentives located in the Performance Requirements Summary (PRS) for each of the four (4) DRAFT task orders, located in the Performance Work Statements of the individual task orders.  Interested parties are welcome to recommend alternatives to the Incentives/Disincentives provided in the DRAFT RFP along with any other suggestions on how the Government can ensure only quality services are rendered and received in response to this requirement.

AGO/SIAD expects to release a Final RFP in Q2 FY2020.  

​***UPDATE 11/25/2019***

Attachments J-5, J-6, J-7, and J-8 ​were ​previously ​unable to be downloaded.  In order to ensure the documents are now available for download, we have modified the posting and the attachments with this update. 

Please note that the task order PWS'​s​ are no longer found within attachments J-5, J-6, J-7 and J-8.  These PWS'​s​ are now their own individual attachments (i​.​e. Task Order 1 PWS for Program Management, Task Order 2 PWS for O&M, etc...) but may be combined into the task order terms and conditions document at a later date and posting.

Additionally, the previous links to the attachments that were unable to be downloaded have been disabled in the beta.SAM.gov website.  

This DRAFT Request for Proposal (RFP) is issued for informational purposes only to assist in developing the Final RFP. This DRAFT RFP allows potential offerors to submit comments and suggestions regarding the requirements and the acquisition itself.  The Acquisition and Grants Office (AGO)/Satellite and Information Acquisition Division (SIAD) will not accept or evaluate any proposals received in response to the DRAFT RFP. This notice does not constitute a request for proposals and should not be construed as a commitment by the Government for any purpose.  Not responding to the DRAFT RFP does not preclude anyone from submitting offers for the Final RFP.  Information contained herein is subject to change.  

AGO/SIAD hereby invites all interested parties to thoroughly examine the DRAFT RFP in its entirety and to submit comments, suggestions, discrepancies, inconsistencies and feedback in attachment J-17 Draft RFP Question and Comment Template (provided with this posting) and send via email to both Michele.Eberhart@noaa.gov and Scott.DeLoera@noaa.gov no later than 9 DEC 2019, 10:00am EST. AGO/SIAD will consider the comments and suggestions when preparing the Final RFP but is not obligated to answer any questions submitted in response to this DRAFT RFP.

AGO/SIAD specifically requests feedback regarding the Incentives/Disincentives located in the Performance Requirements Summary (PRS) for each of the four (4) DRAFT task orders, located in the Performance Work Statements of the individual task orders.  Interested parties are welcome to recommend alternatives to the Incentives/Disincentives provided in the DRAFT RFP along with any other suggestions on how the Government can ensure only quality services are rendered and received in response to this requirement.

AGO/SIAD expects to release a Final RFP in Q2 FY2020.  

​***UPDATE 11/25/2019***

Attachments J-5, J-6, J-7, and J-8 ​were ​previously ​unable to be downloaded, but are now working. Previous links to the attachments that were unable to be downloaded have been disabled in the beta.SAM.gov website.  

This DRAFT Request for Proposal (RFP) is issued for informational purposes only to assist in developing the Final RFP. This DRAFT RFP allows potential offerors to submit comments and suggestions regarding the requirements and the acquisition itself.  The Acquisition and Grants Office (AGO)/Satellite and Information Acquisition Division (SIAD) will not accept or evaluate any proposals received in response to the DRAFT RFP. This notice does not constitute a request for proposals and should not be construed as a commitment by the Government for any purpose.  Not responding to the DRAFT RFP does not preclude anyone from submitting offers for the Final RFP.  Information contained herein is subject to change.  

AGO/SIAD hereby invites all interested parties to thoroughly examine the DRAFT RFP in its entirety and to submit comments, suggestions, discrepancies, inconsistencies and feedback in attachment J-17 Draft RFP Question and Comment Template (provided with this posting) and send via email to both Michele.Eberhart@noaa.gov and Scott.DeLoera@noaa.gov no later than 9 DEC 2019, 10:00am EST. AGO/SIAD will consider the comments and suggestions when preparing the Final RFP but is not obligated to answer any questions submitted in response to this DRAFT RFP.

AGO/SIAD specifically requests feedback regarding the Incentives/Disincentives located in the Performance Requirements Summary (PRS) for each of the four (4) DRAFT task orders, located in the Performance Work Statements of the individual task orders.  Interested parties are welcome to recommend alternatives to the Incentives/Disincentives provided in the DRAFT RFP along with any other suggestions on how the Government can ensure only quality services are rendered and received in response to this requirement.

AGO/SIAD expects to release a Final RFP in Q2 FY2020.  

​***UPDATE 11/25/2019***

Attachments J-5, J-6, J-7, and J-8 ​were ​previously ​unable to be downloaded.  In order to ensure the documents are now available for download, we have modified the posting and the attachments with this update. 

Please note that the task order PWS'​s​ are no longer found within attachments J-5, J-6, J-7 and J-8.  These PWS'​s​ are now their own individual attachments (i​.​e. Task Order 1 PWS for Program Management, Task Order 2 PWS for O&M, etc...) but may be combined into the task order terms and conditions documents at a later date and posting.

Additionally, the previous links to the attachments that were unable to be downloaded have been disabled in the beta.SAM.gov website.  

This DRAFT Request for Proposal (RFP) is issued for informational purposes only to assist in developing the Final RFP. This DRAFT RFP allows potential offerors to submit comments and suggestions regarding the requirements and the acquisition itself.  The Acquisition and Grants Office (AGO)/Satellite and Information Acquisition Division (SIAD) will not accept or evaluate any proposals received in response to the DRAFT RFP. This notice does not constitute a request for proposals and should not be construed as a commitment by the Government for any purpose.  Not responding to the DRAFT RFP does not preclude anyone from submitting offers for the Final RFP.  Information contained herein is subject to change.  

AGO/SIAD hereby invites all interested parties to thoroughly examine the DRAFT RFP in its entirety and to submit comments, suggestions, discrepancies, inconsistencies and feedback in attachment J-17 Draft RFP Question and Comment Template (provided with this posting) and send via email to both Michele.Eberhart@noaa.gov and Scott.DeLoera@noaa.gov no later than 6 DEC 2019, 5:00pm EST. AGO/SIAD will consider the comments and suggestions when preparing the Final RFP but is not obligated to answer any questions submitted in response to this DRAFT RFP.

AGO/SIAD specifically requests feedback regarding the Incentives/Disincentives located in the Performance Requirements Summary (PRS) for each of the four (4) DRAFT task orders, located in the Performance Work Statements of the individual task orders.  Interested parties are welcome to recommend alternatives to the Incentives/Disincentives provided in the DRAFT RFP along with any other suggestions on how the Government can ensure only quality services are rendered and received in response to this requirement.

AGO/SIAD expects to release a Final RFP in Q2 FY2020.  

This DRAFT Request for Proposal (RFP) is issued for informational purposes only to assist in developing the Final RFP. This DRAFT RFP allows potential offerors to submit comments and suggestions regarding the requirements and the acquisition itself.  The Acquisition and Grants Office (AGO)/Satellite and Information Acquisition Division (SIAD) will not accept or evaluate any proposals received in response to the DRAFT RFP. This notice does not constitute a request for proposals and should not be construed as a commitment by the Government for any purpose.  Not responding to the DRAFT RFP does not preclude anyone from submitting offers for the Final RFP.  Information contained herein is subject to change.  

AGO/SIAD hereby invites all interested parties to thoroughly examine the DRAFT RFP in its entirety and to submit comments, suggestions, discrepancies, inconsistencies and feedback in attachment J-9 Draft RFP Question and Comment Template (provided with this posting) and send via email to both Michele.Eberhart@noaa.gov and Scott.DeLoera@noaa.gov no later than 6 DEC 2019, 5:00pm EST. AGO/SIAD will consider the comments and suggestions when preparing the Final RFP but is not obligated to answer any questions submitted in response to this DRAFT RFP.

AGO/SIAD specifically requests feedback regarding the Incentives/Disincentives located in the Performance Requirements Summary (PRS) for each of the four (4) DRAFT task orders, located in the Performance Work Statements of the individual task orders.  Interested parties are welcome to recommend alternatives to the Incentives/Disincentives provided in the DRAFT RFP along with any other suggestions on how the Government can ensure only quality services are rendered and received in response to this requirement.

AGO/SIAD expects to release a Final RFP in Q2 FY2020.  

INFORMATION REQUESTED
The Government is releasing draft versions of the Performance Work Statements (PWS) for the OMS IDIQ and 3 of the 4 initial Task Orders (TO) in order to receive feedback from industry to better refine the requirement. After reviewing the attached draft PWS's, please provide any comments, suggestions, or concerns via the Microsoft Excel file titled, "DRAFT PWS FBO Comment sheet". Responses are also requested to include the company information in tab 2 of the Microsoft Excel file.

FILES PROVIDED UNDER THIS SPECIAL NOTICE
Draft OMS IDIQ PWS - Base IDIQ (Provided as Attachment #1)
Draft Task Order 1 PWS - Program Management (Provided as Attachment #2)
Draft Task Order 2 PWS - Operations and Maintenance (Provided as Attachment #3)
Draft Task Order 3 PWS - Sustainment (*Not currently available for review)
Draft Task Order 4 PWS - Products and Applications (Provided as Attachment #4)
Draft PWS FBO Comment sheet - (Provided as Attachment #5)

*If you have comments or concerns that you would like to provide the Government regarding the sustainment activities in TO3, you may provide those with your submission.
SUBMISSION INSTRUCTIONS
Feedback is requested no later than 5:00pm EDT, 20 August 2019 via email to scott.deloera@noaa.gov and michele.eberhart@noaa.gov. All comments received will be reviewed and considered for possible incorporation into the final PWS's. 
DRAFT RFP
The Government anticipates releasing a Draft RFP for this requirement in September 2019. 
DISCLAIMER
These draft PWS's are issued solely for information and planning purposes and does not constitute a solicitation. Information contained herein is subject to change. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by SIAD to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this request. Responses to this request will not be returned. Respondents will not be notified of the result of the review. Failure to submit a response to this request in no way precludes a vendor from participating in any competitive solicitation that SIAD may issue in the future.

**UPDATE -- 13 MAR 2019**

SPECIAL NOTICE

This is an update to the Special Notice to provide status regarding the current acquisition strategy and schedule of key acquisition milestones for the National Oceanic and Atmospheric Administration's (NOAA) Operations, Maintenance and Sustainment (OMS) single-award Indefinite Delivery, Indefinite Quantity (IDIQ) procurement.

OMS ACQUISITION DETAILS

OMS will be solicited using full and open competition in accordance with FAR Part 15 procedures. The single-award IDIQ is anticipated to have a 10-year ordering period and total estimated value of $700 million. The Satellite and Information Acquisition Division (SIAD) anticipates an RFP release date in 1QFY20 with an award date in 1QFY21.

The NOAA National Environmental Satellite, Data, and Information Service (NESDIS) line office in conjunction with SIAD are actively pursuing this requirement and are presently in the acquisition planning phase. SIAD will be releasing draft OMS documents through this special notice on FBO in the near future to obtain industry feedback.

**Update - 6 March 2018**

NOAA's Acquisition & Grants Office (AGO) will be hosting one-on-one meetings with interested firms for the purposes of market research and feedback on the Government's OMS requirement. This is neither a marketing nor networking opportunity. Meetings will be held on Friday March 16th and Monday March 19th at NOAA, 1315 East-West Highway, Silver Spring, MD 20910.

The Government will assign time-slots after registration closes on March 9th. Notification of your assigned time-slot will be sent via e-mail by March 12th. Priority for Friday, March 16th time-slots will be given to those firms that are traveling to attend the Industry Day on March 15th in-person. Additional time-slots may be scheduled on the 20th of March through the 23rd of March if necessary.

Participation at this event is not required for eligibility to make an offer should these requirements result in a solicitation.

Please register here to attend a one-on-one meeting:

https://docs.google.com/forms/d/e/1FAIpQLSdV8iZS3I0p7k1Kugr4cGbCwBS1gtaTF0-Ihg55jLnWGXWHOw/viewform

**UPDATE -- 1 MAR 18**

All interested parties please note that the "OMS Industry Day Notice CORRECTED" attachment contains an error in Mr. Peppler's email. The email in the attachment is listed as jeremy.peppler@nooa.gov. The email should be jeremy.peppler@noaa.gov, which is listed correctly below in the content of this FBO post. An updated attachment will not be issued, please ensure you use the correct email address in your communications.

**UPDATE -- 23 FEB 18**

The "OMS Industry Day Notice" attachment has been updated to correct the Industry Day location address and directions. The incorrect address was originally listed as 3101 East-West Highway. The correct address is 1301 East-West Highway. Please reference the "OMS Industry Day Notice CORRECTED" attachment.

If further guidance is required regarding directions to the locations, please see the following link:


http://www.ago.noaa.gov/about/ago_directions.html

**UPDATE -- 23 FEB 18**

The "OMS Industry Day Notice" attachment has been updated to correct the Industry Day location address and directions. The incorrect address was originally listed as 3101 East-West Highway. The correct address is 1301 East-West Highway. Please reference the "OMS Industry Day Notice CORRECTED" attachment.

**UPDATE -- 22 FEB 18**

Industry Day information is now available in the "OMS Industry Day Notice" attachment.

There are currently no plans to release a Draft RFP.

**UPDATE -- 21 DEC 17**

With concern to the DRAFT RFP and INDUSTRY DAY detailed in the original RFI posting, these actions are no longer anticipated to be held in January. The Government continues to anticipate these actions at a future time. All information concerning future actions to include the DRAFT RFP and INDUSTRY will be disclosed via FBO. All interested parties are encouraged to continue to monitor FBO.

No responses are requested to this update.

OPERATIONS, MAINTENANCE, AND SUSTAINMENT
REQUEST FOR INFORMATION

INTRODUCTION

This is a Request for Information (RFI). In preparation for upcoming anticipated procurements, the National Oceanic and Atmospheric Administration (NOAA), Satellite and Information Acquisition Division (SIAD), on behalf of the National Environmental Satellite, Data, and Information Service (NESDIS), is conducting market research to gather feedback from industry and to assess the marketplace.

BACKGROUND

The mission of NOAA/NESDIS is to provide timely access to global environmental data from satellites and other sources to promote, protect, and enhance the Nation's economy, security, environment, and quality of life. To meet its mission responsibilities, NESDIS acquires and manages the Nation's operational environmental satellites, operates the NOAA National Data Centers, provides data and information services including Earth system monitoring, performs official assessments of the environment, and conducts related research.

The Government anticipates awarding a single-award IDIQ, under which the Operations, Maintenance, and Sustainment requirements for multiple NESDIS systems will be included. The anticipated period of performance is a base year plus four option years.

INFORMATION REQUESTED

If your organization has the potential capacity to perform these contract services, please provide the information below. The Draft IDIQ PWS is attached for your reference in responding to this RFI.

Part 1. Administrative Information

Responses are requested to include:

a. Contact Information. Provide company name, mailing address, phone number, fax number, company website, CAGE code, DUNS number, and contact information for designated points of contact.

b. Business Type. Identify your business type and any socioeconomic categories such as Small Businesses, Small Disadvantaged Businesses, Service Disabled-Veteran Owned Small Business, Woman-owned Small Business, HUBZone Small Business, and 8(a) companies.

c. Alternative NAICS Code Recommendation, if applicable. The anticipated North American Industry Classification System (NAICS) Code for this procurement is 541513 Computer Facilities Management Services. The Government may consider recommendations for an alternative NAICS code. If an alternative is recommended, please provide rationale for why the code is is more appropriate and applicable to the planned acquisition.

Part 2. Corporate Capabilities and Experience

Responses are requested to include a summary of your business' capability to perform the requirements (reference the attached Draft IDIQ PWS) and any relevant experience in providing the same or similar services offered to the general public, non-government entities, or Government agencies.

The Government is not requesting generic capability statements, but specific responses tailored to this requirement. Capability statements should address all of the relevant services for the operations, maintenance, and sustainment of NOAA deployed ground systems as detailed in the attached Draft IDIQ PWS. Capability statements should include objectives that your company can and cannot fulfill, noting that the Government's primary concern is the overall program management of the effort and identifying key areas that will require subcontracting. This requirement deals with the operations and maintenance of multiple systems including sustainment and integration efforts. Respondents are requested to respond whether they are capable of fulfilling the entirety of the scope or only a portion therein. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

Capability statements should include:
- Program/project management processes, approaches, tools, and methods used to address the requirement, including subcontracts management and approach to workforce management.
- Descriptions of any methodologies for timely delivery of goods and services in a cost effective manner given cost and schedule constraints, proactive management of relationships with broad-based geographically dispersed team consisting of contractors, subcontractors, and federal employees.
- A summary of processes used to deliver and manage the contract services (e.g. purchasing of hardware and software, maintenance and license agreements, performing assessments leveraging technology advancements, capabilities improvement, extension of system life requirements, and IT security management processes).
- Recommendations for an appropriate transition time period and why.

Experience statements should include relevant details including scope, period of performance, dollar value, client and point of contact information, and any other information relevant to the OMS requirement.

Part 3. Questions, Comments, Concerns

After reviewing the attached draft PWS and this RFI, please include any questions, comments, or concerns that should be addressed. All questions received will be gathered, reviewed, and may be answered in a future posting or amendment to this RFI.

SUBMISSION INSTRUCTIONS

Responses are limited to 10 pages and are due no later than 3:00pm EST, 15 December 2017 via email to jeremy.peppler@noaa.gov and michele.eberhart@noaa.gov.

The points of contact for this action are Jeremy Peppler (phone: 301-628-1362) and Michele Eberhart (phone: 301-628-1422).

DRAFT RFP

The Government anticipates releasing a Draft RFP for this requirement on or about 5 Jan 18. Questions, comments, and concerns with regard to the Draft RFP are anticipated to be due 18 Jan 18.

INDUSTRY DAY

The Government anticipates hosting an Industry Day at the NOAA Silver Spring Campus for this requirement on or about 17 Jan 18. More information will be released as details become available.

DISCLAIMER

This RFI is issued solely for information and planning purposes and does not constitute a solicitation. Information contained herein is subject to change. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by SIAD to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this RFI. Responses to this RFI will not be returned. Respondents will not be notified of the result of the review. Any information that a vendor considers proprietary should be clearly marked as such. Failure to submit a response to this RFI in no way precludes a vendor from participating in any competitive solicitation that SIAD may issue in the future. Information received will be considered solely to make an informed decision regarding a potential procurement.