RFI NOAA Ship Acquisition Engineering & Correspondence Management System

NOAA's Office of Marine and Aviation Operations is issuing a Request for Information to determine market capability for a Software-as-a-Service digital solution that manages Owner's Representative functions for concurrent major ship and systems acquisitions, with responses due December 4, 2026, by 2:00 PM EST. This is an RFI only and does not constitute an RFP or RFQ; NOAA does not indicate it will contract for these services, and submission is voluntary with no obligation to pay or reimburse any costs. The notice carries no set-aside. Any formal solicitation would be announced separately on SAM.gov. Responses are submitted as PDF to erik.desantis@noaa.gov. The Government File summary of the attached RFI names the Portfolio Acquisition Executive (PAE) Platforms as the requiring organization.

Place of performance is the United States. Required capabilities include Google Drive integration as primary document storage with mandatory export of files and metadata (comments, approval logs, timestamps); sequential multi-tier approvals by SMEs, Engineering Leads, Ship Design Manager, and Program Manager with formal release gates before shipyard communication; automated folder and file naming per NOAA conventions; real-time dashboards; and legacy data migration. The system must handle large files (video, Navisworks) with immediate desktop application access and accept Microsoft Office, Adobe PDF, AutoDesk (AutoCAD, Inventor, Navisworks), and ShipConstructor formats. Security requirements call for FedRAMP authorization or NIST 800-171/53 compliance, Multi-Factor Authentication, and CAC/PIV card reader integration.

Approximately 50 Government users are expected to have access, while rough order of magnitude pricing assumes 20 to 30 active users over a base year plus four option years. Respondents must clarify per-user, per-program, or enterprise licensing and costs for external shipyard users. Respondents must also state whether the solution is available through GSA MAS, NASA SEWP, NIH NITAAC CIO-SP3/CIO-SP4, GSA OASIS+, or other agency-specific vehicles.