Odyssey 15 Ton Split System

The Department of Energy Office of Science, through Brookhaven National Laboratory, is soliciting quotes for the procurement of an Odyssey 15 Ton Split System HVAC unit for installation at Building 944 in Upton, New York. The system consists of two main components: an air handler (15 tons, R-454B refrigerant, dual circuit single zone VAV configuration) and a cooling unit with manifold dual compressors, both requiring 460/60/3 electrical specifications and including numerous field-installed accessories such as MERV 13 filters, duct flanges, grilles, communication cables, and smart thermostats. Offerors must submit their quotes and pricing sheets via email to mhoward@bnl.gov, with no additional documentation required for bidding. The evaluation will be based on the lowest total price and fastest shipping from responsive and responsible offerors. The solicitation deadline is August 13, 2025, at 4:00 PM EST, with a target delivery date of June 20, 2025.

This procurement is designated as a Total Small Business set-aside under NAICS code 333415 (Air-Conditioning and Warm Air Heating Equipment Manufacturing) with a size standard of 1,250 employees. The contract will be awarded as a Firm Fixed Price arrangement with NET10 payment terms and FOB Factory, Freight Prepaid shipping terms to Brookhaven National Laboratory. The solicitation specifies a quantity of one complete split system unit, including both the air handler and cooling components, with warranties covering first-year labor for the whole unit and a five-year compressor parts warranty. Vendors must be registered in the System for Award Management (SAM) and may be required to complete additional forms such as W-9/W-8 tax forms and ACH authorization upon contract award. The place of performance is Building 944 at Brookhaven National Laboratory in Upton, New York 11973.