JSU Dental Equipment Preventive Maintenance Services and Repair
Closed Solicitation Posted
Not the latest version. See the latest special notice from .
- Solicitation number
- 75H70725Q00126
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Dulce, New Mexico 87528, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Albuquerque Area Indian Health Service (AAIHS) is seeking a contractor to provide specialized dental preventive maintenance and repair services for all dental equipment at the Jicarilla Service Unit in Dulce, New Mexico. The procurement requires a certified contractor capable of maintaining and repairing approximately 70 pieces of dental equipment from various manufacturers including A-dec, Dentsply Sirona, SciCan, Tuttnauer, and others, with services including emergency on-site response within one day, routine maintenance quotes within 1-5 business days, and phone troubleshooting support. Contractors must be registered in the System for Award Management (SAM), complete required representations and certifications, and demonstrate technical capability to work on all dental equipment types. The government will evaluate proposals on a best-value basis considering technical capability, pricing, and past performance. Questions regarding the solicitation must be submitted by August 15, 2025 (5 business days before the close), and all quotes must be submitted electronically to raelynn.ray@ihs.gov by 4:30 PM MDT on August 22, 2025.
This solicitation is unrestricted with no set-aside designation and falls under NAICS code 811210 (Electronic and Precision Equipment Repair and Maintenance) with no specific business size standard. The government anticipates issuing a single firm-fixed price purchase order with a base period of 12 months beginning October 1, 2025, plus four additional one-year option periods, creating a potential total contract duration through September 30, 2030. The contract will cover maintenance and repair services for dental equipment inventory including dental chairs, delivery units, radiographic equipment, sterilization units, scalers, and specialized devices such as laser systems located across multiple rooms within the Jicarilla Dental Clinic. All services will be performed at the Jicarilla Service Unit facility located at 500 N Mundo Drive, Dulce, New Mexico 87528, with payments processed electronically through the Department of Treasury Invoice Processing Platform. The contractor will be responsible for all applicable taxes and must provide monthly invoicing for services rendered.
Notice text
2 versions
Update #2 · Latest ·
This solicitation is unrestricted set-aside
The Albuquerque Area Indian Health Service (AAIHS) has a requirement for the following supply/service:
Specialized Dental Preventive Maintenance & Repair Services
This is a combined synopsis for Indian Health Service (HIS) for commercial items or services prepared in accordance with format in FAR 12.6, as supplemented with additional information included in this notice.
Prospective Offerors are invited to submit proposals in reference to solicitation no. 75H70725Q00126. The solicitation package is comprised of all information including the estimated requirements, scope of work, and applicable attachments.
The associated North American Industrial Classification System (NAICS) code for this procurement is 811210 with no business size standard
The Government anticipates issuing a single award.
Destination shall be for the following Albuquerque Area Indian Health Service facility:
Jicarilla Service Unit
500 N Mundo Dr
Dulce, NM 87528
Prospective Offerors are required to submit quotes/proposals by email to: raelynn.ray@ihs.gov
QUESTIONS
In accordance with FAR 15.201 Exchanges with Industry before receipt of proposals, please refer to solicitation #(i.e. 18-242-SOL-XXXX) when requesting information regarding the solicitation via e-mail to raelynn.ray@ihs.gov, facsimile: (505) 256-6848 or phone: (505) 256-6757. The last day to submit any questions will be 5 business days at 12 pm prior to the solicitation close date.
To be eligible for contract award, vendor must be registered in the System for Award Management (SAM) and must also complete Representations and Certifications at http://www.sam.gov, per FAR 52.204-7.
All payments by the Government under any associated order shall be made by electronic funds transfer (EFT), per FAR 52.232-33.
In accordance with HHSAR 352.232-71 Electronic Submission of Invoice Payment, contractors will submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov.
1. (EQUIPMENT ONLY) Equipment Condition - New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty.
2. Offer Period - Bid MUST be good for 90 calendar days after close of solicitation.
3. (EQUIPMENT ONLY) Shipping Condition - Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination.
4. SAM Requirement - This solicitation requires registration and must also complete Representations and Certifications at http://www.sam.gov, per FAR 52.204-7 with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.
5. Commercial Items Terms and Conditions - The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.
6. Terms and Conditions - This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This procurement is being conducted under FAR Part 13, Simplified Acquisition Procedures. 52.204-7, 52.212-3, 52.213-4, 52.222-36.
Quotes will be accepted by 04:30 pm MST on August 22 2025.
Late quotes will not be accepted unless post marked prior to the time and date of the due date.
Update #1 ·
This solicitation is unrestricted set-aside
The Albuquerque Area Indian Health Service (AAIHS) has a requirement for the following supply/service:
Specialized Dental Preventive Maintenance & Repair Services
This is a combined synopsis for Indian Health Service (HIS) for commercial items or services prepared in accordance with format in FAR 12.6, as supplemented with additional information included in this notice.
Prospective Offerors are invited to submit proposals in reference to solicitation no. 75H70725Q00126. The solicitation package is comprised of all information including the estimated requirements, scope of work, and applicable attachments.
The associated North American Industrial Classification System (NAICS) code for this procurement is 811210 with no business size standard
The Government anticipates issuing a single award.
Destination shall be for the following Albuquerque Area Indian Health Service facility:
Jicarilla Service Unit
500 N Mundo Dr
Dulce, NM 87528
Prospective Offerors are required to submit quotes/proposals by email to: raelynn.ray@ihs.gov
QUESTIONS
In accordance with FAR 15.201 Exchanges with Industry before receipt of proposals, please refer to solicitation #(i.e. 18-242-SOL-XXXX) when requesting information regarding the solicitation via e-mail to raelynn.ray@ihs.gov, facsimile: (505) 256-6848 or phone: (505) 256-6757. The last day to submit any questions will be 5 business days at 12 pm prior to the solicitation close date.
To be eligible for contract award, vendor must be registered in the System for Award Management (SAM) and must also complete Representations and Certifications at http://www.sam.gov, per FAR 52.204-7.
All payments by the Government under any associated order shall be made by electronic funds transfer (EFT), per FAR 52.232-33.
In accordance with HHSAR 352.232-71 Electronic Submission of Invoice Payment, contractors will submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov.
1. (EQUIPMENT ONLY) Equipment Condition - New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty.
2. Offer Period - Bid MUST be good for 90 calendar days after close of solicitation.
3. (EQUIPMENT ONLY) Shipping Condition - Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination.
4. SAM Requirement - This solicitation requires registration and must also complete Representations and Certifications at http://www.sam.gov, per FAR 52.204-7 with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.
5. Commercial Items Terms and Conditions - The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.
6. Terms and Conditions - This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This procurement is being conducted under FAR Part 13, Simplified Acquisition Procedures. 52.204-7, 52.212-3, 52.213-4, 52.222-36.
Quotes will be accepted by 04:30 pm MST on August 11 2025.
Late quotes will not be accepted unless post marked prior to the time and date of the due date.
Files
| File | Type | Posted |
|---|---|---|
| Sol_75H70725Q00126.1.pdf | ||
| Q and As.75H70725Q00126.Dental Preventative Maintenance & Repair Services.pdf | ||
| JSU Dental Equipment Inventory (07.25).pdf | ||
| Questions_Request_Form _TEMPLATE.xlsx | XLSX spreadsheet | |
| 75H70725Q00126.pdf | ||
| JSU Dental Equipment Inventory 2.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Notice of Intent to Sole Source JSU Dental Equipment Preventative Maintenance Services and Repair | Special Notice | |
| JSU Dental Equipment Preventative Maintenance Services and Repair | Solicitation | |
| This notice | Solicitation | |
| JSU Dental Equipment Preventive Maintenance Services and Repair | Solicitation | |
| JSU Dental Equipment Preventive Maintenance Services and Repair | Pre-Solicitation |
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