J079--Durable Medical Equipment (DME) Cleaning & Janitorial Services

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 21 is seeking proposals for Durable Medical Equipment (DME) Cleaning and Janitorial Services under solicitation 36C26126Q0365. The contractor will be responsible for providing cleaning services and supporting housekeeping operations for durable medical equipment under the supervision of VA Environmental Management Service supervisors, with all cleaning supplies and equipment provided by the government. Key contract requirements include staffing of 12 full-time equivalent (FTE) employees working 40 hours per week across two shifts (6:00 AM to 2:30 PM and 2:00 PM to 10:30 PM) seven days per week including federal holidays, with all personnel required to pass VA background investigations, obtain Personal Identity Verification (PIV) cards, and complete five days of VA-specific DME training before work begins. Evaluation will be based on three primary criteria: technical capability (including mobilization plan, contingency plan, and staffing structure), past performance (maximum five recent contracts), and price. The solicitation was posted on February 9, 2026, with a mandatory site visit on February 18, 2026, at 8:00 AM PST and proposals due by February 27, 2026, at 11:00 AM PST. Amendment 0002, issued on February 25, 2026, clarified that FTE distribution varies by weekday with specific hours listed in the Price Schedule, ranging from 24,960 to 25,040 hours across different contract line items.

This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, with offerors required to be certified SDVOSBs registered in the SBA Small Business Database at time of submission and must maintain certification through award and final payment. An incumbent contractor is currently in place, with contract work anticipated to begin on May 1, 2026, following a one-month transition period for personnel badging and credentialing. The contract has an estimated total value of $22 million for a firm-fixed-price award covering a base period from May 1, 2026, to April 30, 2027, with four option years available. The Quality Assurance Surveillance Plan establishes performance metrics including daily attendance tracking with 100% acceptable quality level and monthly performance review meetings, with contractor performance rated on a five-point scale and potential invoice deductions for noncompliance. The place of performance is the VA Palo Alto Health Care System's Palo Alto Division located at 3801 Miranda Avenue, Palo Alto, CA 94304, which comprises 28 buildings across the facility including the Hospital, Administration, Primary Care Clinics, Mental Health Center, Rehabilitation Center, and various research facilities.