J065--Surgical Scope Repair Services for Bay Pines VA Healthcare System

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8 is seeking a contractor to provide comprehensive surgical scope repair services for the Bay Pines VA Healthcare System under solicitation 36C24825Q0458. The procurement covers repair, refurbishment, and assessment of various surgical devices including cystoscopes, laryngoscopes, ureteroscopes, duodenoscopes, fiberscopes, videoscopes, telescopes, laparoscopes, and HD camera heads from manufacturers such as Karl Storz, Olympus, and Stryker. Key requirements include providing loaner devices within two business days, completing repairs within seven business days, conducting semi-annual preventative maintenance, maintaining a comprehensive tracking system, and ensuring compliance with healthcare and regulatory standards. The evaluation will assess technical capability, past performance, and pricing information, with emphasis on certification, tracking capabilities, and proximity to the healthcare facility. Amendment 0001 extended the proposal submission deadline to August 15, 2025, at 10:00 AM EDT and clarified that the VA will consider training programs meeting national healthcare and OEM standards as compliant.

This opportunity is designated as a Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside, requiring contractors to be registered in both the System for Award Management (SAM) and VetCert databases for eligibility. The contract structure is a Base Year plus Four Option Year Blanket Purchase Agreement spanning from September 1, 2025, to August 31, 2030, representing a five-year performance period. The pricing list encompasses 248 unique serial-numbered surgical scope items with identical pricing across all contract years, suggesting a fixed-price structure. Performance will take place at the Bay Pines VA Healthcare System, with the contractor expected to minimize equipment downtime and maintain the medical center's operational capabilities. The solicitation falls under NAICS code 811210 (Electronic and Precision Equipment Repair and Maintenance) and PSC code J065 (Maintenance/Repair/Rebuild of Medical, Dental, and Veterinary Equipment and Supplies).