36C24825Q0458_1.docx

36C24825Q0458

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

516-25-3-2071-0383 36C24825Q0458 08-01-2025 Cindy Smith 813-724-0238 08-15-2025

10AM

EDT

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 10,000 Bay Pines Blvd Bay Pines

FL

33744 X X 811210 $34 Million Net 30 Days N/A X

MCC: 90D

Department Of Veteran Affairs C.W. Bill Young VA Medical Center Bldg 100 Warehouse 10,000 Bay Pines Blvd.

Bay Pines

FL

33744 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) C.W. Bill Young VA Medical Center 10000 Bay Pines Blvd.

Bay Pines

FL

33744

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin

TX

78714-9971 See CONTINUATION Page The Government intends to award a Single Award Blanket Purchase Agreement for Surgical Scope Repair Services.

"See Schedule and Statement of Work" The attached Pricelist in Section D must be completely filled in.

VAAR 852.219-75 VA Notice of Limitations of Subcontracting must be filled out.

The anticipated Period of Performance is:

Base Year: September 1, 2025 – August 31, 2026 Option Year One: September 1, 2026 – August 31, 2027 Option Year Two: September 1, 2027 – August 31, 2028 Option Year Three: September 1, 2028 – August 31, 2029 Option Year Four: September 1, 2029 – August 31, 2030 See CONTINUATION Page 516-3650160-2071-825500-2520 010020177 X Cindy Smith Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C248 Cindy Smith Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

10,000 Bay Pines Blvd Bay Pines FL 33744

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 STATEMENT OF WORK

Statement of Work Bay Pines Veterans Affairs Healthcare System SPS Surgical Device Repair Services The Bay Pines VA Healthcare System (BPVAHCS) is seeking Base plus Four Option Year Blanket Purchase Agreement for Surgical Scopes Management and Repairs. Services are required to ensure functional instrumentation is available for Surgical Service.

Contractor shall provide the following services to repair, refurbish, and assess for replacement surgical devices pertaining to cystoscopes, RHINO-Laryngoscopes, Ureteroscopes, Duodenoscopes, Cystonephro fiberscopes, Cystonephro videoscope, Telescopes to include (0,30,45,70 degrees), Laparoscopes (all sizes), arthroscopes, and HD camera heads.

Period of Performance:

Base Year: September 1, 2025 – August 31, 2026 Option Year One: September 1, 2026 – August 31, 2027 Option Year Two: September 1, 2027 – August 31, 2028 Option Year Three: September 1, 2028 – August 31, 2029 Option Year Four: September 1, 2029 – August 31, 2030 Device Maintenance:

A. Scope BPVAHCS (C.W. Bill Young VA Medical Center and Lee County VA Healthcare center are requesting the following:

1. Contractor must be able to pick up devices at Bay Pines VA Medical Center 10,000 Bay Pines Blvd. Bay Pines FL 33744 within two business days after notification and provide loaner replacement.

2. Contractor must provide next day loaners if requested by 3pm.

3. Contractor must facilitate quick turnaround time so that there is no negative impact to patient care.

4. Contractor must deliver devices back to the facility within 7 business days.

5. Contractor must provide capability for semi-annual PMs on any serialized device.

6. Contractor must be able to provide a tracking system that shows status of each device in repair and shipping status.

7. Contractor cannot remove any VA Identification on devices including etched serial numbers.

8. Instrument Technician Training Program must be approved through the Department of Labor and the Contractor must provide certificate.

9. Technical staff must be certified by either the Healthcare Sterile Processing Association (HSPA) or the Certification Board for Sterile Processing and Distribution (CBSPD).

10. Reporting that tracks the instruments’ barcode, specialty, service rotation (based on its usage) last repair date, and next due date is required. It must also easily show what is due and current on scheduled maintenance, which will be provided to facility.

11. Contractor must provide to the government the ability to properly maintain and track an AEM (Alternative Equipment Maintenance) program for our facility's inventories. Contractor will work with each facility to determine what is needed to achieve AEM compliance. Any Contractor services provided to achieve this are considered value-added.

12. Contractor must provide to the government an all-inclusive capitated contract.

13. All repairs will follow all approved recommendations regarding third party surgical instrument repair as set forth by the following:

a. Food and Drug Administration (FDA)

b. Centers for Medicare/Medicaid Services (CMS)

c. Centers for Disease Control (CDC)

d. Association for the Advancement of Medical Instrumentation (AAMI).

e. Healthcare Sterile Processing Association (HSPA).

f. Association of per-Operative Registered Nurses (AORN)

g. Association of Professionals in Infection Control (APIC)

h. Department of Veterans Affairs, Veterans Health Administration (VHA) Directives

14. Contractor must provide documentation of quality assurance per VHA Directive 1116 that includes but is not limited to the following:

a. Verification of complete devices and sets.

b. Verification that instruments are in proper working order.

c. Magnified visual inspection of all surgical devices being maintained/repaired.

d. Proactive maintenance to maximize performance of devices and provide for patient safety.

e. Renewal of damaged surgical devices to include but not limited to:

i. Replacement of worn, missing or broken parts, sharpening, alignment, adjustment, tightening, carbide-insert replacement, and general renewal.

ii. Ultrasonic cleaning and revitalization

1. For keeping devices free of staining, degradation, and potential pitting.

2. Use of citric acid solution to replenish the passive protection for the stainless steel in ultrasonic cleaner.

iii. Buffing

iv. Satin or mirror refinishing

v. Insulation-integrity testing and replacement of compromised insulation to ensure safety of the patient and surgical team.

f. Reports must be provided via a web-based tool that allows the end user to schedule preventative maintenance and management of surgical devices. Service dates should be color coded for quick identification of instrumentation needing service. This web-based tool must allow the end user to create customized reports based on the name of the device, quantity, the last service date, and the next service date.

15. As part of the inspection process, pictures of damaged devices must be taken and uploaded to a web-based tool. These pictures will assist in documentation of work completed and will also be used as a training aid to assist SPS staff to point out appropriate errors and assist in the inspection process.

16. Contractor must be able to track the quantity of non-conforming devices found during inspection. Contractor must be able to state specifically, on a monthly report; why the non-conforming product was a problem, recommended corrective actions, and what the Contractor can do to assist in preventing the issue in the future.

17. All devices with lumens will be visually inspected with video endoscope inspection system to check for internal cracking, rust and/or other issues with lumened instrumentation. Pictures taken during endoscope inspection will be uploaded to a web- based tool. These pictures will assist in documentation of work completed and will also be used as a training aid to assist SPS staff to point out appropriate errors and aid in the inspection process.

18. Contractor must provide documentation and continued education to SPS staff that includes but is not limited to the following: Provide at no additional cost to the government, departmental evaluations that identify each touch point a device encounter in its usage cycle, as well as areas for process and care-and handling improvements.

a. Provide at no additional cost to the government, targeted staff education based on repair trends and departmental issues.

b. Provide at no additional cost to the government, competency validations, with proof of competency provided for individual training records.

c. Provide at no additional cost to the government, in-service education to SPS staff on issues such as cleaning, care, and handling.

B. Specifications Contractor shall meet or exceed the following salient characteristics/requirements:

Repairs

1. Contractor must provide to the government the ability to properly maintain and track an AEM (Alternative Equipment Maintenance) program for our facility's inventories. Contractor will work with each facility to determine the volume and number of visits needed to achieve AEM compliance. Any Contractor services provided to achieve this are considered value-added.

2. Repairs must be completed and returned to the facility within 7 business days.

3. Contractor must provide next day loaners for devices.

4. Contractor must provide quarterly analysis on capitation to reduce spend and provide targeted education on preventable repairs.

5. Contractor must provide education offerings that are associated with CEU’s.

6. Contractor must have the capability to provide semi-annual Preventative Maintenance (PMs) on any serialized devices.

7. Contractor must be able to provide tracking system that shows the status of each device in repair and shipping status.

8. Services will consist of the following for all Scope Instrumentation:

Repair, alignment, adjustment, tightening and general renewal.

Refurbishment Ultrasonic cleaning and revitalization

9. Replacement of worn, missing, or broken parts (parts must be made of German stainless steel approved by the Original Equipment Manufacturer (OEM)

10. Satin or mirror refinishing Refurbishment of gold plating Color-Coding (as needed)

11. Tungsten Carbide insert replacement.

12. Brazing

13. Soldering

14. Welding and machining

15. Electrosurgical re-insulation and testing

16. Dipping of surgical instrumentation to make insulated.

17. Chemical markings

18. Surgical milk lubrication

19. Sterilization container repairs (as needed utilizing OEM parts Documentation and Inspection

1. Verification of complete instruments and sets.

2. Verification that instruments are in proper working order.

3. Magnified visual inspection of all surgical instrumentation being maintained/repaired.

4. Proactive maintenance to maximize performance of instrumentation and provide for patient safety.

5. Documentation reports must be provided via a web-based tool that allows the end user to schedule preventative maintenance and management of instrument rotation. Service dates should be color coded for quick identification of instrumentation needing service. This web-based tool must allow the end user to create customized reports based on the name of the tray, quantity of trays, the last service date, and the next service date.

6. As part of the inspection process, pictures of damaged instrumentation must be taken and uploaded to the web-based tool. These pictures will assist in documentation of work completed and will also be used as a training aid to assist SPS staff to point out appropriate errors and assist in the inspection process.

7. Track the quantity of non-conforming instrumentation found in instrumentation during inspection. State specifically, on monthly report; why the non-conforming product was a problem, recommended corrective actions, and what the Contractor can do to assist in preventing the issue in the future.

8. All instrumentation with lumens will be visually inspected with a video endoscope inspection system to check for internal cracking, rust, and/or other issues with lumened instrumentation. Pictures taken during endoscope inspection will be uploaded to the web-based tool. These pictures will assist in documentation of work completed and will also be used as a training aid to assist SPS staff to point out appropriate errors and aid in the inspection process.

C. Inventory of Scopes for Maintenance:

Education and Training

1. Provide (at no additional cost to the government) departmental evaluations that identify each touch point instruments encounters in its usage cycle, as well as areas for process and care-and handling improvements.

2. Provide (at no additional cost to the government) targeted staff education based on repair trends and departmental issues.

3. Provide (at no additional cost to the government) competency validations, with proof of competency provided for individual training records.

4. Provide (at no additional cost to the government) in-service education to SPS staff on issues such as cleaning, care, and handling. All continuing education credit program must be approved through the Healthcare Sterile Processing Association (HSPA) OR Certification Board for Sterile Processing and Distribution (CBSPD) OR Association of Surgical Technologists (AST) OR The Association of periOperative Registered Nurses (AORN).

5. Provide (at no additional cost to the government) a yearly SPS Management Seminar that includes but not limited to:

a. Discussion of repair issues

b. Discussion of programs to enhance management and administrative effectiveness.

Security:

Contractor will be required to comply with physical security guidelines by either checking in with the VA Police each time they come on-site to perform contracted services or by obtaining a VA Contractor ID badge from the VA Police.

Contractor may not have access to any VA sensitive information under this contract.

Contractor must be escorted at all times by VA staff or contractor must complete VA Privacy and Information Security Awareness and Rules of Behavior training.

MARCH 12, 2010 VA HANDBOOK 6500.6

APPENDIX 8 VA ACQUISITION REGULATION SOLICITATION PROVISION AND CONTRACT CLAUSE

NOTE: This clause will undergo official rule making by the Office of Acquisitions and Logistics. The below language will be submitted for public review through the Federal Register. The final wording of the clause may be changed from what is outlined below based on public review and comment. Once approved, the final language in the clause can be obtained from the Office of Acquisitions and Logistics Programs and Policy.

1. SUBPART 839.2 - INFORMATION AND INFORMATION TECHNOLOGY SECURITY REQUIREMENTS

839.201 Contract clause for Information and Information Technology Security:

a. Due to the threat of data breach, compromise or loss of information that resides on either VA-owned or contractor-owned systems, and to comply with Federal laws and regulations, VA has developed an Information and Information Technology Security clause to be used when VA sensitive information is accessed, used, stored, generated, transmitted, or exchanged by and between VA and a contractor, subcontractor or a third party in any format (e.g., paper, microfiche, electronic or magnetic portable media).

b. In solicitations and contracts where VA Sensitive Information or Information Technology will be accessed or utilized, the CO shall insert the clause found at 852.273-75, Security Requirements for Unclassified Information Technology Resources.

1. 852.273-75 - SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES (INTERIM- OCTOBER 2008) As prescribed in 839.201, insert the following clause:

The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

(END OF CLAUSE)

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes Bay Pines VA Healthcare System records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their Bay Pines VA Healthcare System contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. Bay Pines VA Healthcare System and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of Bay Pines VA Healthcare System or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Bay Pines VA Healthcare System. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Bay Pines VA Healthcare System control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and Bay Pines VA Healthcare System guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with Bay Pines VA Healthcare System policy.

8. The Contractor shall not create or maintain any records containing any non-public Bay Pines VA Healthcare System information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The Bay Pines VA Healthcare System owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which Bay Pines VA Healthcare System shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.] D. Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Surgical Scope Repair Services for C. W. Bill Young VA Medical Center (CWBY) and Lee County Healthcare Center (LCHCC) Contract Period: Base POP Begin: 09-01-2025 POP End: 08-31-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies MANUFACTURER PART NUMBER (MPN): None

Surgical Scope Repair Services for C. W. Bill Young VA Medical Center (CWBY) and Lee County Healthcare Center (LCHCC) Contract Period: Option 1 POP Begin: 09-01-2026 POP End: 08-31-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Surgical Scope Repair Services for C. W. Bill Young VA Medical Center (CWBY) and Lee County Healthcare Center (LCHCC) Contract Period: Option 2 POP Begin: 09-01-2027 POP End: 08-31-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Surgical Scope Repair Services for C. W. Bill Young VA Medical Center (CWBY) and Lee County Healthcare Center (LCHCC) Contract Period: Option 3 POP Begin: 09-01-2028 POP End: 08-31-2029 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Surgical Scope Repair Services for C. W. Bill Young VA Medical Center (CWBY) and Lee County Healthcare Center (LCHCC) Contract Period: Option 4 POP Begin: 09-01-2029 POP End: 08-31-2030 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

36C24825Q0458

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B.4 INTRODUCTION

In the spirit of the Federal Acquisition Streamlining Act, the Department of Veterans Affairs (DVA) and TBD hereby enter into a cooperative agreement, otherwise referred to as a Blanket Purchase Agreement (BPA), to further reduce the administrative costs of acquiring supplies/services.

The agreement details all services with accompanying prices and descriptions, which may be ordered under this BPA.

All orders placed against this BPA are subject to the terms and conditions of all the clauses and provisions in full text or incorporated by reference in this document.

B.5 TERMS AND CONDITIONS

This order is subject to the terms referenced in BPA # TBD.

The Contractor agrees to the following terms of a Blanket Purchase Agreement (BPA) EXCLUSIVELY WITH the Department of Veterans Affairs:

B.6 ADMINISTRATIVE DATA

A Blanket Purchase Agreement (BPA) is hereby established between TBD and the Department of Veterans Affairs under the following terms and conditions incorporated in this BPA:

Primary Point of Contact: (Please Fill In)

Alternate Point of Contact: (Please Fill In)

DUNS NUMBER: (Please Fill In)

Cognizant Office:

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 10,000 Bay Pines Blvd Bay Pines, FL 33744

B.7 PRICING DATA

1. The prices included on the BPA list (or applicable "discounted" rates submitted in a proposal response to an RFQ resulting in award) that are in effect on the effective date of an order shall govern that order's basic performance period. With regard to any option years, which are later exercised, the proposed option year rates as incorporated into the order award are in effect until such time, if applicable, that the contractor has been authorized a rate increase culminating from a negotiation with the Contracting Officer.

2. The BPA holder can voluntarily reduce offered prices at any time by giving 24-hour advance notice (by facsimile or electronic-mail) to the Department of Veterans Affairs/Contracting Officer. This BPA also allows for additional discounts if a "large order" is placed at one time. An advanced notice is not required for discounts offered for only an individual order. Whether an order is large enough to warrant such a discount is subject to the discretion of the BPA holder.

3. The BPA holder may also increase BPA prices at any time. Any BPA price increase shall not take effect until the Department of Veterans Affairs Contracting Officer receives written notification (U.S. mail, facsimile, or electronic-mail). Any order already issued shall not be affected by any change to BPA pricing. The prices offered under this BPA will undergo annual review by the Department of Veterans Affairs Contracting Officer.

B.8 OPTION TO EXTEND THE TERM OF THE BPA

a. The Government may extend the term of this BPA by written notice to the Contractor at any time prior to the expiration of the BPA, provided that the Government shall give the Contractor a preliminary written notice of its intent to extend at least 60 days before the BPA expires. The preliminary notice does not commit the Government to an extension.

b. If the Government exercises this option, the extended BPA shall be considered to include this option provision.

B.9 GENERAL SERVICES ORDERS

a. The BPA holder shall furnish all the necessary qualified personnel, materials, facilities and management resources to furnish the services set forth in the Statement of Work (SOW) or the Performance Work Statement (PWS) within the terms specified and at the price(s) stated.

b. The vendor will reply within 3 business days with a firm-fixed price quote depending on the details required by the SOW. The Contractor may offer additional spot discounts on any order, as they deem appropriate. All subcontractor activity must be clearly identified in each new order proposal as applicable.

B.10 AUTHORIZED LIMITS

The Government estimates, but does not guarantee, that individual BPA Orders placed against this Agreement may reach $500,000.00/per Order. This Order Limit may be increased by mutual agreement of the parties as necessary, in whole or part. The authorized Ceiling Limit of the Agreement is set at $2,500,000.00 over the period covered by the Agreement; this ceiling is also not a guarantee. The Ceiling Limit may also be raised in association with Order Limit increases or other conditions which, by mutual agreement of the parties, maybe considered necessary. Authorization for individual orders above the stated order and/or Ceiling Limits must be coordinated through the Contracting Officer before larger valued orders can be issued and prior to commencement of work. All unauthorized work, regardless of amount, will be processed through the ratification process.

B.11 OBLIGATION OF FUNDS

This BPA does not obligate any funds. The Government is obligated only to the extent of authorized orders actually issued under the BPA by the Contracting Officer.

B.12 PERIOD OF PERFORMANCE

This BPA expires on 08-31-2026 or such later ending date as determined by the exercise of any option.

B.13 PERFORMANCE

The following terms and conditions are applicable:

a. All services will be initiated within 3 calendar days following receipt of a valid order, unless otherwise specified in the order.

b. The BPA holder shall be familiar with Federal Government and Department of Veterans Affairs acquisition regulations, directives and instructions. If a particular document is required in a specific order, it will be cited within the order's PWS.

c. The BPA holder shall not provide technical direction to any other acquisition BPA holder(s) or government personnel at any time. Neither shall the Government directly supervise BPA holder employees. The BPA holder Task Leader should conduct day to day supervision of BPA holder personnel wherever the BPA holder personnel are located. All direction of the BPA holder shall be through the Contracting Officer (CO) of the ordering organization specified in each individual order. Technical "tasking" assignments for the BPA holder will be transmitted by the program office's COR (or program manager) to the BPA holder's Task Leader.

d. The "ordering period" will run from BPA award to 08-31-2026, or until such ending date of any option year, which may be exercised under the Agreement. The "performance period" will terminate with the end of the BPA, unless the ordering CO elects to extend performance as provided under the BPA. If the ordering CO elects to extend performance beyond the end of the BPA, he/she may extend performance up to six (6) months beyond the end of the order period.

e. Capitalization Requirements: The BPA holder shall provide their employees sufficient computer equipment to support orders. The BPA holder shall be able to support the automatic transmission of unclassified data only to the requiring Program Office by modem if so requested. Any computers connected to, or transmits to (connected or via magnetic media) the government shall be properly protected from computer viruses. The BPA holder shall be capable of supporting the software packages utilized by Department of Veterans Affairs for the indicated processors. Specific software packages utilized within a program office shall be stated in the order PWS if it is other than Microsoft Office Professional or Microsoft Project.

f. Cancellation: This BPA may be canceled if the BPA holder fails to perform in accordance with the terms and conditions of this BPA, any order established under this BPA, or if deemed as in the best interests of the Government. The BPA holder must strictly comply with all terms and conditions or the Department of Veterans Affairs/ Contracting Officer may determine that performance by the BPA holder has been unsatisfactory and cancel this BPA.

B.14 AUTHORIZED INDIVIDUALS

Individuals Authorized to Place Orders:

DVA authorizes the following entities to place orders:

B.15 ORDER FORMAT

Orders will be placed against this BPA via e-mail, Electronic Data Interchange (EDI), FAX, or in hardcopy format. Each individual BPA Order will describe the tasks, services and deliverables required.

B.16 AUTHORIZED REPRESENTATIVES

The primary Contracting Officer (CO) for this Agreement is:

Cindy Smith

cindy.smith@va.gov The Primary Contracting Officer's Representative (COR) for projects under this Agreement is:

TBD

The Secondary Contracting Officer's Representative (COR) for projects under this Agreement is:

TBD

The Primary and/or Secondary COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR and the Contractor's Representative shall work together to ensure that all contractual requirements are being met. The COR will interpret specifications or technical portions of the work. The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government. Only a warranted Contracting Officer is authorized to obligate funds on this or any other contract action.

The contractor shall immediately notify the Contracting Officer in writing if the COR has taken an action (or fails to take action) or issues directions (written or oral) that the contractor considers to exceed the above limitations.

The contractor shall provide the Contracting Officer information copies of all correspondence to the COR.

B.17 FEDERAL HOLIDAYS

Unless specifically authorized in writing by the Contracting Officer, no services will be provided and no charges will be incurred and/or billed to any order on this contract on any of the Federal Holidays listed below.

Independence Day

B.18 BPA EMPLOYEE IDENTIFICATION

All support BPA holder personnel will be required to wear company identification badges in order to distinguish themselves from Government (organic) employees. When conversing with Government personnel during business meetings and over the telephone, support BPA holder personnel shall identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely between Government employees. Where practicable, support BPA holders occupying collocated space with their Government program customer should identify their workspace area with their name and company affiliation.

B.19 MANAGEMENT CONTROL

The BPA holder shall provide to the Contracting Officer (CO) a list of all teaming partners or subcontractors within 3 calendar days after order award. As subcontractors and/or teaming partners are added, and/or deleted, an updated listing will be provided to the CO within 3 calendar days of such change. All BPA holder personnel shall display identification badges at all times while charging hours to the order or at a government or government contractor location. Authorized Government personnel shall accompany all visits to Department of Veterans Affairs Program Offices, unless other specific arrangements have been made.

B.20 INVOICES

a. Inspection and acceptance shall be accomplished as follows: The Government, for all services furnished under any resulting order, hereby designates the COR in the program office as the point of final inspection and acceptance. Invoices shall be submitted monthly, in arrears, based on endoscope repairs/work actually performed.

b. The BPA holder will submit each invoice, including all back-up data, electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. VA's Electronic Invoice Presentment and Payment System - The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website:

http://www.tungsten-network.com/US/en/veterans-affairs/ to register and begin submitting electronic invoices, free of charge. The Department of Veterans Affairs Tungsten Number is: AAA544240062 (this allows you to file invoices online for free.)

More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp.

Vendor e-Invoice Set-Up Information:

If you have questions about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

• Tungsten e-Invoice Setup Information: 1-877-489-6135

• Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

• FSC e-Invoice Contact Information: 1-877-353-9791

• FSC e-invoice email: vafsccshd@va.gov An itemized invoice shall be submitted to the CO at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. Copies of delivery tickets shall support these invoices.