J045--Sewer and Grease Trap Cleaning Service
Closed Solicitation Posted
- Solicitation number
- 36C25626Q0216
- Agency
-
Veterans Integrated Service Network 16
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 562998 All Other Miscellaneous Waste Management Services
- Place of performance
- Department of Veterans Affairs G.V. (Sonny) Montgomery Jackson MS 39216
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16 solicited quotes for sewer and grease trap cleaning services at the G.V. "Sonny" Montgomery VA Medical Center in Jackson, Mississippi under solicitation number 36C25626Q0216. The procurement required quarterly sewer jetting services for approximately 1,700 feet of piping (ranging from 8 to 11 inches in diameter) and quarterly grease trap cleaning services, along with semi-annual CCTV video inspections of sanitary sewer and grease trap lines. Qualified contractors were required to possess a City of Jackson Business License, Wastewater Hauler Permit, FOG Program Compliance Certification, EPA/State Environmental Compliance certifications, OSHA Safety Compliance documentation, and a minimum of three years' experience in sewer jetting and grease trap cleaning. The government evaluated quotations using a lowest-priced, technically acceptable approach based on technical capability, past performance, and price. The original quote submission deadline was March 6, 2026, which was subsequently extended to March 13, 2026, with a mandatory question deadline of March 3, 2026, and an optional site visit scheduled for March 5, 2026.
This was an unrestricted commercial procurement with no set-aside designations, and the previous incumbent contractor was Mid-South Septic Services, which had received a total contract value of $45,000 under a base year plus four-year option structure that was not fully exercised due to scope changes. The contract structure included a base year (March 31, 2026 - March 30, 2027) plus four option years, with an estimated total value of $16.5 million and a NAICS size standard of $16.5 million. Key service requirements included providing water and a jetter truck at the vendor's expense, cleaning three grease trap systems (a new 600-gallon tank, a temporary 200-gallon tank, and existing 500-gallon manholes), and performing all work during normal business hours (8:00 a.m. - 4:30 p.m., Monday-Friday, excluding federal holidays). However, on March 31, 2026, the government issued a final amendment canceling this solicitation entirely, with notification that the requirement would be resolicited at a later date. All inquiries and submissions were directed to Contracting Specialist Michelle Atwell at michelle.atwell@va.gov.
Notice text
4 versions
Update #4 · Latest ·
The purpose of this amendment is to cancel solicitation number 36C25626Q0216. This requirement will be resolicited at a later date.
Update #3 ·
The purpose of the amendment is as follows:
1. Provide vendor questions and answers.
2. Updated site plan attached.
Vendor Questions and Answers
What is the total length of piping to be jetted and better site plan of what has to be jetted? 1700 feet.
Update #2 ·
The purpose of the amendment is as follows:
1. Extend the due date to March 13, 2026, 10 a.m. CST.
2. Provide vendor questions and answers.
3. Provide site visit date, time, and location.
Vendor Questions and Answers
Can you please tell us if the pipes to be jetted are 4-inch, 6 inch or 8 inches? We have 8 inch leaving the building and 11 inch between the man holes.
Is water available onsite or do we need to bring water? Water would need to be provided by vendor. A jetter truck will be needed.
How close are the water hookups to the manholes? N/A
How many gallons are the grease traps? Map attachment does not show size of tanks. The existing are not standard grease traps. They are actually manholes and would estimate 500 gallon. The new trap will be 600 gallon/ temp will be 200 gallon.
Can you jet forward and backwards from each manhole? Yes, but only one way to the building.
Is a site visit mandatory? Not mandatory but highly recommended.
Who is the current vendor on the current contract? There is no current contract. The last contractor that had a contract was Mid-South Septic Service.
What was the last dollar amount awarded to the last or current contractor for these services? The last dollar amount total value $45,000.00
What are the grease trap holding tank sizes/holding capacities? The new tank is 600 gallon/ temp tank is 200 gallon and the existing are not tanks, Â manholes estimated at 500 gallon.
Is there an incumbent? If so, please provide the total contract value, length and number. Mid-South Septic Services/ Total value-$45,000.00/ Base + 4 year but did not exercise option 2 due to change in scope.
Is the scope of work the same as the previous contract? No
Are site visits permitted for this opportunity? Yes, highly recommended.
Site Visit: March 5, 2026 (9 a.m. 2 p.m.) Willard Rushing 601-364-7923 or 601-559-7104. Contractors will meet at the back of the building near the water tower.
Update #1 ·
1.This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, in conjunction with FAR Part 12, Simplified Acquisition Procedures. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. This requirement will be evaluated using the lowest priced quotation meeting the stated minimum requirements which provides the best benefit to the Government.Â
2. The combined synopsis/solicitation number is 36C25626Q0216.Â
3. Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-06 (eff. 10/01/2025).
4. This requirement is unrestricted. The North American Industry Classification System number is 562998 with a size standard of $16.5M.
5. All questions regarding this solicitation shall be submitted via email to Contracting Specialist, Michelle Atwell at michelle.atwell@va.gov no later than 10:00 A.M. Central Time on Mar 3, 2026.
6. Quotes are due no later than Mar 6, 2026 at 10:00 A.M. Central Time and shall be submitted electronically via e-mail to the Contracting Specialist, Michelle Atwell at michelle.atwell@va.gov.
Files
| File | Type | Posted |
|---|---|---|
| 36C25626Q0216 0004.docx | DOCX document | |
| Updated Sewer Site Plan.pdf | ||
| 36C25626Q0216 0002.docx | DOCX document | |
| 36C25626Q0216 0001_1.docx | DOCX document | |
| 36C25626Q0216v3.pdf | ||
| 36C25626Q0216_1.docx | DOCX document | |
| WD 2015-5153 Rev 29.pdf | ||
| Sewer and Grease Trap Site Plan.pdf |
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