J045--HVAC Maintenance and Service Veterans Health Care System of the Ozarks (VHSO) Fayetteville, Arkansas

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16 is soliciting proposals for comprehensive HVAC maintenance and service at the Veterans Health Care System of the Ozarks (VHSO) in Fayetteville, Arkansas. The contract requires the contractor to provide preventive maintenance and emergency services for 109 pieces of HVAC equipment, including four centrifugal water-cooled chillers, four cooling towers, six air-cooled chillers, six computer room air conditioning units, six hot water boilers, 71 split-system and mini-split condensers/package units, tower feed water pumps, and exhaust hoods. Key qualifications include possession of an Arkansas Class A HVAC Contractor License, five years of documented HVAC service experience in a healthcare setting, and continuous on-site contractor supervision with a site superintendent. The contractor must deliver quarterly and semi-annual preventive maintenance, emergency services within two hours, telephone support, electronic service ticketing, and compliance with extensive documentation, safety, infection control, and record-keeping requirements. The final deadline for proposal submission is December 15, 2025, at 10:00 AM CST, with the deadline for submitting questions having passed on December 5, 2025, at 3:00 PM CT.

This solicitation is a 100 percent set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The estimated contract value is approximately $19 million, covering a base year from February 14, 2026, to February 13, 2027, with four one-year option years. The contract encompasses maintenance for 109 total HVAC equipment units distributed across multiple buildings (B-1 through B-46) at the facility, with equipment manufacturers including Daikin, York, Trane, Lennox, Mitsubishi, AAON, and McQuay. The place of performance is the Veterans Health Care System of the Ozarks facility in Fayetteville, Arkansas, and all equipment locations and specific maintenance scheduling details are provided in Attachment A. The solicitation is categorized under NAICS Code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) and Product Service Code J045 (Maintenance/Repair/Rebuild of Plumbing, Heating, and Waste Disposal Equipment).