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This document is an Amendment (Standard Form 30) for Solicitation 36C25626Q0165, a Department of Veterans Affairs HVAC Maintenance and Service contract for the Veterans Health Care System of the Ozarks in Fayetteville, Arkansas. The amendment extends the receipt of offers deadline to December 15, 2025, at 10 AM CST and provides clarifications on pricing for specific Contract Line Items (CLINs), particularly CLIN 0009 and its variants.

Key details include guidance for pricing emergency labor rates across different time categories (normal business hours, after-hours, holiday rates) and parts markup percentage. The amendment also addresses site supervision requirements, noting that contractors must submit qualifications for a site superintendent who will continuously supervise on-site contract activities without engaging in direct trade labor. The solicitation involves multiple CLINs across base and option years, with specific instructions for how contractors should structure their pricing and proposal submissions.

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36C25626Q0165 0006.docx DOCX document
36C25626Q0165 0005.docx DOCX document
36C25626Q0165 0003.docx DOCX document
36C25626Q0165 0004 12425.docx DOCX document
36C25626Q0165 0003.docx DOCX document
36C25626Q0165 0002.docx DOCX document
36C25626Q0165 0001.docx DOCX document
Attachement A - Equipment List - R3_20250904.xlsx XLSX spreadsheet
36C25626Q0165.docx DOCX document
36C25626Q0165_1.docx DOCX document

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5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

12-05-2025

00586 Department of Veterans Affairs G.V. (Sonny) Montgomery VAMC

1500 E. Woodrow Wilson Dr.

Jackson MS 39216

10N16 Department of Veterans Affairs G.V. (Sonny) Montgomery VAMC A&MM Service (90C) 715 South Pear Orchard Road Ridgeland MS 39157 To all Offerors/Bidders

36C25626Q0165

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 12-15-2025 10am CST

SEE PAGE 2 FOR CLINS CLARIFICATIONS/CORRECTIONS AND SUBMITTED QUESTIONS AND ANSWERS HOUR & DATE for Receipt of Offers is EXTENDED to: 12-15-2025 10 AM CST

ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED

QUESTIONS AND ANSWERS

Question – CLIN 0009 Previous RFI answers stated that this item “does not get priced by contractors, and that we should only bid on normal, after hours, and holiday rate: and the “parts markup % fee – How should we include these four separate prices on one line item? Should we list this elsewhere outside of the Price/Cost schedule?

Answer - CLIN 0009, 1009, 2009, 3009, 4009 - Emergency – should include the following:

The overall intent is for the submission to include itemize cost within the CLIN such as the example below that hopefully provides somewhat of an example of what cost should be included in your submission

Normal Business Labor Hours = Mon – Fri (8am-5pm) - $ After Hours (O.T.) Labor Rate = Nights and Weekends - $ Holiday Labor Rate = (whatever the rate is) - $ Parts Markup % = (whatever percent that is above our cost? - $

Question- Are you needing an extra “Supervisory Body” from us as a Prime on-site? Or can it be a remote Project Manager who manages the timeline and deliverables?

The SOW states the following – (The Government’s expectations for this requirement are stated below)

II.CONTRACTOR ACCESS AND ACTIVITIES:
C.Site Supervision: Contractor must submit written qualifications of proposed site superintendent(s) to the CO and COR for consideration. Contractor must furnish superintendent(s) with written COR approval to continuously supervise on site contract activities. Contractor superintendent(s) must not engage in any direct trades’ labor.

Question - Some of the CLIN’s are marked “Base Year or Option Year X” under the Option Years and I just wanted to make sure that we can assume that the CLIN should be listed under the appropriate Base or Option Years.

Answer - Amendment # 6 addressed this issue.

End of Document

File details come from the government source that posted it. Updated .