HVAC Removal and Installation

The Bureau of Indian Affairs Western Region is soliciting proposals for HVAC removal and installation services at the Fort Apache Agency and White Mountain Detention Center in Whiteriver, Arizona. The project requires replacing six lightning-damaged commercial gas/electric packaged rooftop HVAC units with new equipment totaling 51.5 tons of capacity, specifically three 7.5-ton units (90,000 BTU cooling capacity) and three 10-ton units (120,000 BTU cooling capacity). The replacement units must meet minimum specifications including 14 SEER cooling efficiency, 80% AFUE heating efficiency, and R-32 refrigerant compatibility. Contract evaluation will be based on price and technical capability, including the company's qualifications, experience, and key personnel. The solicitation deadline is September 18, 2025, at 5:00 AM Pacific Daylight Time, with questions due by September 8, 2025, and the contract will be awarded as a Firm-Fixed-Price Purchase Order.

This procurement is set aside 100% for Indian Small Business Economic Enterprises (ISBEEs) under the Buy Indian Act, requiring contractors to meet specific eligibility requirements including 51% or greater ownership by members of a Federally Recognized Tribal Entity. No incumbent contractor or award values are specified in the available documentation. The project has a 90-calendar-day performance period from contract award and requires extensive coordination with the White Mountain Apache Tribal Employment Rights Office, detention facility management, and tribal authorities. Work will be performed at the White Mountain Apache Indian Reservation in Arizona, specifically at the 29,490 square foot detention center facility and Fort Apache Agency. The scope includes comprehensive phases from pre-construction activities through installation, commissioning, testing, and final documentation, with enhanced security protocols required due to the detention facility environment and minimal disruption mandates for ongoing operations.