HVAC Control System FCI Beckley, WV

U.S. Department of Justice
Federal Bureau of Prisons
Federal Correctional Institution (FCI) Beckley
1600 Industrial Park Road
Beaver, WV  25813

April 18, 2024

(i)  This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; quotes are being requested.

(ii)  The solicitation number is 15B10324Q00000008.  This solicitation is issued as a Request for Quote (RFQ).  Please read it in its entirety.

(iii)  The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2022-06.

(iv)  The NAICS for this requirement is 33415 with a small business size standard of 1250 employees. 

This is a total small business set-aside.

(v)  The following items are required

• See attached statement of work

(vi)  TERMS OF DELIVERY ARE F.O.B. DESTINATION TO:

FCI Beckley

1600 Industrial Park Road

Beaver, WV 25813

(vii)  FAR 52.212-1, Instructions to Offerors-Commerical, applies to this acquisition.

(viii)  FAR 52.212-2, Evaluation-Commercial Items, applies to this acquisition.
Award will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below. 

(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable;

(2) Past Performance - Past performance information shall include prior experience and similar performances undertaken by the contractor; and

(3) Delivery - Delivery terms proposed by the offerer.

(ix)  FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, must be submitted with quote.

(x)  FAR 52.212-4, Contract Terms and Conditions – Commercial Items, is applicable to this acquisition.

(xi)  FAR 52.212-5 (May 2022), Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. 

X (18)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

• X (31) 52.222-3, Convict Labor (June 2003) (E.O. 11755).
• X (32) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (Jan 2022) (E.O. 13126).
• X (33) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).
• X (34)(i) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).
• X (35)(i) 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212).
• X (36)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793).
• X (38) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).
• X (39)(i) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O. 13627).
• X (48) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) (E.O. 13513).
• X (52)(i) 52.225-1, Buy American--Supplies (Oct 2022) (41 U.S.C. chapter 83).
• X (62) 52.232-33, Payment by Electronic Funds Transfer--System for Award Management (Oct 2018) (31 U.S.C. 3332).
• X (64) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).
• (C) X (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) (42 U.S.C. 1792).

(xii)  The selected Quoter must comply with the additional contract clauses and provisions, which can be found in this attached documentation:

• 15B10324Q0000008

The full text of the referenced FAR provisions and clauses may be accessed electronically at www.acquisition.gov/FAR or by Rebecca Hunter, Contract Specialist, by email to r1hunter@bop.gov

(xiii)  Not applicable to this solicitation.

(xiv)  The completed solicitation package must be returned no later than 4:00 p.m. Eastern Standard Time on May 15,2025 

(xv)  Vendors shall submit quotes only to:

• Rebecca Hunter, Contract Specialist, Email: r1hunter@bop.gov. 

No fax, hand delivered, or mail-in quotes will be accepted.  Please be sure to read the solicitation, cover letter, quote sheet, clauses and provisions and delivery schedule. If the answer is addressed in those documents, you will not receive a response.

Quotes MUST be good for 60 calendar days after close.

Please ensure all information requested is included.  This shall include a completed:

The contractor cover sheet shall be attached with your information.

“Requirements/Quote” sheet of all items you are quoting on.

Any and all information will be posted to the General Services Administration, SAM.Gov website:  www.sam.gov.  All future information about this acquisition, including amendments, awards and cancellations will also be distributed through this site.  Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation.

The Government reserves the right upon inspection to reject items if they are damaged or not to the specifications as listed in the solicitation.

All vendors must be completely registered in the System for Award Management, http://www.sam.gov prior to award, during performance, and through final payment of any contract resulting from this solicitation.

The following is the schedule for this award:

• Solicitation Posted: 04/18/2024

• Quotes Due By: 5/15/2024-4:00 PM EST

***Question Submission:  Interested quoters must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer (FCI  Beckley) to respond.  Questions must be submitted by email only, no phone calls please. 

The email addresses to send questions to are:

• Rebecca Hunter, Contract Specialist, Email:  r1hunter@bop.gov.