SOW Comm Shop 2023 rev1.pdf

STATEMENT OF WORK

Communication’s Shop HVAC

B&F Project 1AG5 FCI Beckley, West Virginia

January 10, 2024

1. GENERAL:

A. INTRODUCTION

The Federal Bureau of Prisons (FBOP), FCI Beckley, 1600 Industrial Park Road, Beaver, West Virginia, 25813, is soliciting a contractor to make a single award to a responsible entity that will furnish and install a 15-ton Downflow system and all components/labor for operation.

B. SCOPE OF WORK

The contractor shall provide all materials, equipment, and labor necessary for a turn-key 15-ton Downflow system for the Administration building Communications Shop. The new system shall consist of, but not limited to:

• Furnish and install (1) like model Liebert DS Precision Cooling system with 15 tons of cooling, infrared humidifier 22lbs./hr., hot gas re-heat, disconnect, factory installed condensate pump, zone leak sensor, R407C, and factory floor stand. (Model#DS053ADA1EIPEXO) or equal BOP approved equipment.

• Furnish and install (1) Liebert 15 tons MC air-cooled condenser. (Model#MCS056E8ADOAWV) or equal BOP approved equipment.

• Provide and install all necessary refrigeration piping, condensate piping, hydronic piping, and electrical for all new hook ups.

• Start-up and check for proper operation.

Equal Equipment proposed for contract shall be submitted by the contractor and evaluated by FCI Beckley HVAC foreman prior to purchase. Proposed equal equipment shall meet the salient physical, functional, or performance characteristic specified in this scope of work of a 15-ton Leibert Downflow system and include an Infrared Humidifier, Electric Reheat, and Remote Condenser with unit.

Brand Name or Equal per FAR 52.211-6 will be described as:

a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation.

(b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must:

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

a. Brand name or equal equipment salient characteristics for equipment:

1. System availability is required 24 hours a day, 365 days a year.

2. Automatic cleaning cycles available to be programmed to match local water conditions.

3. An alarm system and self-diagnostics available.

4. Must be able to sense and react to temperature and humidity fluctuations as small as ±1°F (°C) and ±1% RH.

5. Designed to operate over a wide range of ambient temperatures from as low as

30°F (-34.4°C) up to 120°F (48.9°C).

6. Compatible with R-407C refrigerant.

(2) Clearly identify the item by-

a. Brand name, if any; and

b. Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation.

The contractor shall perform all necessary electrical and environmental control connections for proper operations, following manufacturer guidelines. Contractor shall reuse existing circuits and conduit dedicated for the existing unit.

The contractor will perform complete operations testing to ensure proper operation and provide written confirmation that the system operates properly. The contractor shall notify the COR two (2) days prior to any system testing activities and final inspection so that arrangements can be made to have FCI Beckley staff available to observe testing.

The contractor will provide FCI Beckley with all warranty documentation for the equipment upon completion of the project.

The contractor shall provide a signed post-construction certification upon final testing of equipment tested, system is completely functional, and the overall system was installed in complete accordance with applicable codes and standards, the State of WV Regulations, and the Manufacturer’s recommendations.

In accordance with BPAP 37.103 (g): This service is a contractual arrangement and not a personnel appointment;

Payment is based on an end product or the accomplishment of a specific result; This service does not constitute an employer/employee relationship; and the contractor will not be subject to Government supervision, except for security-related matters. However, contractor performance shall be monitored.

C. BACKGROUND

Existing Conditions: FCI Beckley currently has one Hi-Ross 15-ton Downflow A/C unit (Model Number VE46AREGB2EHDW, 480-volt, 70 kw) feeding the Communications Shop. FCI Beckley will recover refrigerant from existing unit and remove existing unit for proposed equipment.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A. WORKING CONDITIONS

1. Working Hours: The working hours for these services will be regularly scheduled for five (5) days a week, between the days of Monday through Friday, with the exception of Government Holidays. Work hours for this project will be between 7:30 a.m. –3:00 p.m.

The contractor will be required to provide a written request to the Contracting Officer for extension of hours or change in workdays. Work hours and workdays may be altered only with a (24) hour advance approval of the Facilities Manager and Contracting Officer.

Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour workday.

The Government assumes no responsibility to the Contractor nor to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

Contractors should plan for a certain amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

2. Controlled Items/Prohibited Items/Worker Dress - All construction materials/tools shall be controlled and stored in a designated area mutually agreed upon between the Contracting Officer’s Representative (COR) and the contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the contractor and the COR. The following items are prohibited to enter federal property belonging to FCI Beckley without prior written approval of the Captain:

Cellular Telephones Laptop Computers Notebook Computers Two Way Radios iPads or Tablets

When on federal property belonging to FCI Beckley, the following dress is not allowed:

Khaki shirt/pants/outerwear Camouflage shirt/pants/outerwear Shorts Open toes shoes

Federal smoking policy on Federal property states that smoking is only allowed in designated areas. This policy will be strictly enforced.

B. DELIVERY OF MATERIALS

All construction materials/equipment required for work on this project is required to be processed by the Contractor and delivered to contractor’s off-site storage. Any construction related deliveries which are delivered to the site can be received by the Contractor between the hours of 7:30 a.m. to 3:00 p.m. Monday through Friday, excluding federal holidays. The contractor is responsible for receiving this material and is reminded that there is sufficient space to store materials on site. At no point will a FBOP staff member receive or sign for a delivery. The contractor is required to notify the COR when product is to be delivered, then be there at the institution to accept and sign for it. Under no circumstances will FCI Beckley, or its staff be responsible for the acceptance of any Contractor or company deliveries.

The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment. The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time.

C. SAFETY AND PERSONAL PROTECTIVE EQUIPMENT

All contractors and employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide all PPE equipment. If ladders are required, all ladders regardless of the size shall be stored, and secured to a stationary fixture with a chain and lock in a predetermined area, in a way that they cannot be removed. If ladders are required, immediately consult with the COR to ensure the COR can make timely notification to appropriate institution staff. All extension cords regardless of length shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and FCI Beckley locks on the isolation point to prevent shock.

All Lock-out/Tag-out procedures will be in compliance with the institution Lock-out program.

D. STORAGE OF MATERIALS AND EQUIPMENT

All construction materials/tools shall be stored in a designated area mutually agreed upon between the COR and the contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the contractor and the COR. If required, the contractor shall provide a securable, single point access storage container, such as a Job or Gang Box that will be left in the agreed upon storage area for the duration of the project. Size of the storage container will be determined by the contractor and the COR. The container will be secured using a padlock protocol with two locks to secure it. One shall be a contractor lock and the other lock provided by the institution. If necessary, a heavy-duty chain provided by the contractor may be used to facilitate the locking requirement. All materials and equipment stored within the container will be maintained in a safe an orderly fashion.

Materials cannot be stored at a height that would create a fall hazard. All tools will be inventoried prior to entering the Institution. At the start of each workday all tools will be inventoried out on a daily tool inventory sheet and at the end of the workday all tools will be inventoried back in to ensure accurate accountability of all tools at the end of each workday.

All contractor owned extension cords that will be used during the project, regardless of length, shall be in good condition with no broken outer Insulation. Extension cords are considered a “high risk” tool having a Federal Bureau of Prisons’ tool classification of Double A. All contractor owned extension cords used for this project will be required to exit the institution at the end of every workday for the duration of the project.

All contractor owned ladders approved for use within the institution, regardless of the size, shall be stored in a pre-determined area and secured to a stationary fixture with a heavy link chain and lock which would prevent removal.

E. TESTING AND ACCEPTANCE

The Contractor shall notify COR two (2) days prior to the final system testing and certification so that arrangements can be made to have BOP required staff available to observe testing. A complete plan detailing test procedures must be submitted to the COR in advance for final check out and testing of the complete system.

The contractor shall provide an Installation Certification of the completed and tested systems that contains an affidavit signed by the contractor and manufacturer’s representative, notarized, certifying that the complete systems meet the contract requirements and is fully operational per the manufacturer's recommendations.

The contractor awarded the contract will be responsible to ensure the premises are kept clean and free from accumulations of waste materials and rubbish at all times. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work. The Contractor shall be responsible to remove all debris and waste materials from the job site at FCI Beckley upon conclusion and acceptance of the project. These items must be disposed of in accordance with all Federal, State, and local laws. The Contractor is also responsible to conduct all structural repairs, patch walls, paint, repair ceiling etc., associated with the project.

F. SUBMITTALS & TRAINING

The contractor shall provide written submittals to the COR describing recommended equipment within 15 days from receiving the Notice to Proceed for approval.

A progress schedule must be submitted for approval to the Contracting Officer and COR 10 days prior to the contractor mobilizing to the site. The progress schedule must detail a work sequence/schedule that demonstrates minimal interruption to the existing system and current running of the institution. In addition, an updated progress schedule shall be submitted each month at the scheduled monthly progress meeting.

A detailed Schedule of Values shall be submitted to the Contracting Officer and COR with the progress schedule 10 days prior to the contractor mobilizing to the site.

The Contractor shall provide to the COR (3) copies of the Material Safety Data Sheets (MSDS) on all materials and substances that may be used during the project. In the event the material is not approved by the Safety Manager, it shall be the responsibility of the Contractor to locate and procure an alternative product.

The Contractor shall notify the Contracting Monitor two (2) days prior to the final system testing and certification so that arrangements can be made to have BOP required staff available to observe testing. A complete plan detailing test procedures must be submitted to the COR in advance for final check out and testing of the complete system.

The contractor shall provide an Installation Certification of the completed and tested systems that contains an affidavit signed by the contractor and manufacturer’s representative, notarized, certifying that the complete systems meet the contract requirements and is fully operational per the manufacturer's recommendations.

G. UTILITIES

The FBOP will provide minimal electricity service (120V), for battery chargers, radios, small hand tools, etc. In addition, the BOP will provide restroom services, and water (non-potable). The contractor will provide all other supplies and materials needed to complete this project.

H. SECURITY CLEARANCE/CONTRACTOR BADGES

In accordance with BPAP 37.103 (b), Prospective contractors agree to security investigative procedures by incorporating the following requirements into this solicitation:

(1) National Crime Information Center (NCIC) check

The contractor shall provide the COR with all the necessary security clearance documents for all contractors and subcontractor employees accessing the institution and be security cleared for badging within 14 days of receiving the Notice to Proceed, as stated above. Security clearance documents will only be accepted from the prime contractor. If submitted by a sub-contractor, they will be rejected. It is the prime contractor’s responsibility to review security clearance submissions to ensure they are complete.

All contractors and their construction staff awarded the project will be required to attend a four (4) hour orientation and security procedures training. The contractors and any subcontract staff are required to attend.

This training must be accomplished prior to any contract or subcontract employee being granted access to federal property to start work.

In the event a contractor or subcontractor employee cannot pass the security clearance process, it will be the contractor’s responsibility to provide another candidate. By law the BOP cannot, and will not, release any information to the contractor concerning the nature of why a contractors or subcontractor employee was not able to pass the security clearance process.

All contractors and subcontractor employees will provide a check list of all employees on site each day to the COR, verifying the number of workers on site each day and that all workers are approved to be on site.

END SECTION