FPC bryan, TX - replace HVAC system ICC building
Open Solicitation Posted
- Solicitation number
- 15B50427Q00000001
- Agency
-
Federal Correctional Institution Beckley
Correctional Facilities, Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- PSC
- 4120 Air Conditioning Equipment
- Place of performance
- Texas 77803, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Bureau of Prisons, Federal Prison Camp Bryan, seeks a responsible small business to supply and deliver two 25-ton single-packaged air-conditioning units with gas heat (208/230V, three-phase, 60 Hz) for government installation at the ICC Building, with quotations due November 4, 2026, at 11:00 a.m. Eastern Time. This is a 100% total small business set-aside, foreclosing competition outside that pool.
Place of performance is Bryan, Texas 77803. This is a supply-and-delivery-only acquisition; vendor installation is not included. The Government will perform installation after delivery. Delivery is FOB destination, Monday through Friday, 8:00 a.m. to 2:00 p.m., excluding Federal holidays. Quoters must propose a specific delivery date.
Equipment must conform to the Government-approved Statement of Work (Attachment 3), including direct drive technology with vane axial indoor fan design, cooling operating range 40°F to 115°F, Puron Advance R454B refrigerant, IGC solid-state control with on-board diagnostics and LED error code designation, corrosive-resistant composite condensate pan per ASHRAE 62 Standard, scroll compressors with internal line-break overload protection, 24-volt control circuits with resettable circuit breaker protection, low and high pressure switch protection, totally enclosed condenser motors, louvered hail guards, hinged access panels, E-coated coils, stainless steel gas heat exchanger, and phase monitor protection. Quotations must identify manufacturer and model and include complete product data sheets demonstrating SOW compliance.
This is a firm-fixed-price contract under FAR Part 12 (commercial products). NAICS code is 333415 (size standard: 1,250 employees); PSC is 4120. Evaluation uses best-value criteria weighing technical acceptability and delivery schedule more heavily than price. Questions are due October 29, 2026, at 11:00 a.m. Eastern Time. Submit quotations via email to r3phillips@bop.gov. The Contracting Officer is Ragan K. Phillips.
Notice text
Notice of Combined Synopsis/Solicitation
This is a combined synopsis/solicitation for commercial products prepared in accordance with the applicable Revolutionary FAR Overhaul (RFO) Part 12 procedures. This announcement constitutes the solicitation; quotations are requested, and no separate written solicitation will be issued beyond the RFQ documents included in this posting.
This acquisition is a 100% total small business set-aside. The solicitation incorporates provisions and clauses by reference and in full text as provided in Attachment 2. The current text of Federal Acquisition Regulation provisions and clauses is available at https://www.acquisition.gov/.
Requirement
The Federal Bureau of Prisons, Federal Prison Camp - Bryan, seeks a responsible small business to supply and deliver two (2) 25-ton single-packaged air-conditioning units with gas heat, 208/230V, three-phase, 60 Hz, for Government installation at the ICC Building. This is a supply-and-delivery-only acquisition; installation is not included. Equipment and materials shall conform to Attachment 3, Statement of Work/Specifications. Quotations shall identify the manufacturer and model of the proposed units and include complete manufacturer product data sheets and specifications demonstrating compliance with the SOW. The Government-approved SOW controls the technical requirement.
Delivery destination: Federal Bureau of Prisons, FPC Bryan, 1100 Ursuline Avenue, Bryan, TX 77803. Deliveries may be received Monday through Friday, 8:00 a.m. to 2:00 p.m., excluding Federal holidays, as stated in the SOW. FOB destination. Quoters shall expressly provide their proposed delivery date.
Acquisition and quotation requirements
NAICS: 333415 (size standard shown in Attachment 2: 1,250 employees). Product Service Code: 4120. Contract type: firm-fixed-price. Vendors shall submit a completed SF 1449 (Attachment 2), firm-fixed unit and extended prices for both units including delivery, manufacturer/model identification, complete technical literature, and a proposed delivery date. Vendors must satisfy applicable small business eligibility requirements, including any applicable nonmanufacturer rule.
Quotations shall be emailed to r3phillips@bop.gov. Faxed and hand-delivered quotations will not be accepted. The quotation email subject should identify RFQ 15B50427Q00000001. Questions shall be submitted in writing to the same email address. Any material clarification or change will be published as an amendment on SAM.gov. Quoters are responsible for monitoring SAM.gov for amendments.
Quotation deadline: November 4, 2026, at 11:00 a.m. Eastern Time
Questions deadline: October 29, 2026, at 11:00 a.m. Eastern Time
Basis for award
The Government intends to make one firm-fixed-price award to the responsible, eligible small business whose quotation represents the best value to the Government, considering (1) Technical Acceptability, (2) Delivery Schedule, and (3) Price. Technical compliance will be evaluated against the SOW based on submitted manufacturer literature. Delivery will be evaluated against the quoter’s proposed schedule; an earlier achievable delivery date may provide additional value. Technical Acceptability and Delivery Schedule, combined, are more important than Price. The Government may select a higher-priced quotation where documented technical or delivery benefits justify the premium, or a lower-priced quotation when such benefits do not justify additional cost. The Government may make award without discussions.
Registration, funding and payment
Quoters must comply with the SAM.gov registration and representation requirements applicable to this solicitation and award. The Government will verify registration, exclusions, responsibility, and small-business eligibility before award.
Issuance of this RFQ does not obligate the Government to make an award or reimburse quotation preparation costs.
Payment will be made by electronic funds transfer in accordance with FAR 52.232-33, Payment by Electronic Funds Transfer—System for Award Management.
Solicitation documents and point of contact
Attachment 1 — Combined Synopsis/Solicitation Notice and Quotation Instructions
Attachment 2 — SF 1449 and Continuation Pages, Solicitation 15B50427Q00000001
Attachment 3 — Government-approved ICC Building HVAC Statement of Work/Specifications
Contracting Officer: Ragan Phillips | r3phillips@bop.gov. All questions and communications before award must be directed to the Contracting Officer in writing via email. Only an authorized Contracting Officer may obligate the Government.
Ragan Phillips
Contracting Officer
Federal Bureau of Prisons - FPC Bryan
Files
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