HQ AFRC Yellow Ribbon Reintegration Program Event Planning Services

UPDATE 30 August 2021: The purpose of this update is to post Q&A - Set 2. Official is being posted to SAM.gov 30 August 2021. Please refer to the Solocitation Posting for the final, official RFP documents.

UPDATE 24 August 2021: The purpose of this update is to correct the proposal due date to 7 Sept 2021 to account for the Labor Day holiday. Q&As were inadvertently ommitted from the previous attachments and are also being posted now.

UPDATE 20 August 2021: The delay of the official solicitation has been extended. Due to system limitations, a solicitation due date is required and has been set for 20 August 2021 at 2:00pm EST. However, this date is subject to change once official solicitation has been posted. 

The purpose of this update is also to post the Q&As as a result of the initial pre-solicitation that included a draft PWS. In addition, a draft copy of the solicitation package is being posted.

UPDATE 2 August 2021: Official solicitation has been delayed. Due to system limitations, a solicitation due date is required and has been set for 20 August 2021 at 2:00pm EST. However, this date is subject to change once official solicitation has been posted.

***DRAFT RFP*** Questions/Comments Due 23 July 2021, 5:00 PM EST Daylight

HQ AFRC proposes to award a new Firm Fixed Price (FFP) commercial Indefinite Delivery Indefinite Quantity (IDIQ) contract for the Yellow Ribbon Reintegration Program (YRRP) Event Planning Services (EPS).

This requirement will be solicited as a full and open competition IAW FAR 6.1, Full and Open Competition.

This effort will be a Best Value Price Performance Tradeoff source selection conducted in accordance with FAR Part 15, Contracting by Negotiation.

The resulting IDIQ contract will include a basic period of twelve-months and four one-year options. The contract will also contain provisions for an extension of up to six months IAW FAR clause 52.217-8, Option to Extend Services.  The resulting IDIQ contract will have a maximum period of performance (POP) of 66 months.

The anticipated CLIN structure is as follows:

0001 – In-Person/Hybrid Event Planning and Administrative Services IAW PWS 1.4.1, 1.4.1.2, 1.4.1.4-8, and 1.4.6

0002 – CDRL A001 – Venue Recommendations IAW PWS 1.4.1.2

0003 – CDRL A002 – Contracted Information IAW PWS 1.4.1.2

0004 – CDRL A003 – Monthly Status Reports IAW PWS 1.4.1.5

0005 – CDRL A004 – Childcare Services and Credentials IAW PWS 1.4.5.1

0006 – CDRL A005 – Lodging Status Reports IAW PWS 1.4.13

0007 – CDRL A006 – Training Session Recording IAW PWS 1.4.2.1

               A. 1-3 Sessions

               B. 4-6 Sessions

               C. 7-9 Sessions

               D. Each additional session over 9

0008 – CDRL A007 – On-line Participant List IAW PWS 1.4.2.1 and 1.5.2.1

0009 – CDRL A008 – Adult and Children Meal and Refreshment Menus IAW PWS 1.4.4.1-4

0010 – Childcare Services – Saturday and Sunday IAW PWS 1.4.5

               A. 30 Children or below

               B. 31-60 Children

               C. 61-90 Children

               D. 91-120 Children

               E. 121-150 Children

               F. 151-180 Children

               G. 181-210 Children

               H. 210-240 Children

               I. Each additional child over 240

0011 – Childcare Services – Evening IAW PWS 1.4.5

               A. 30 Children or below

               B. 31-60 Children

               C. 61-90 Children

               D. 91-120 Children

               E. 121-150 Children

               F. 151-180 Children

               G. 181-210 Children

               H. 210-240 Children

               I. Each additional child over 240

0012 – Event Receiving and Distribution IAW PWS 1.4.7

0013 – General Hotel Rooms and Space IAW PWS 1.4.2, 1.4.3, 1.4.8, 1.4.8.1, 1.4.8.3, 1.4.8.4.2, 1.4.8.6, 1.4.8.8, 1.4.9, 1.4.10, and 1.4.11 (Event Signage, Registration Area, Information Fair, Friday Meeting Room, Counseling Room, Command Post, Flatbed Carts, Luggage Storage Area/Room, and Daily Parking Passes)

0014 – General Session Room IAW PWS 1.4.2, 1.4.3, and 1.4.8.2

0015 – Hybrid General Session Room IAW PWS 1.4.2, 1.4.3, 1.4.2.1, 1.4.8.3, and 1.4.8.4.3

               A. 1 Room

               B. 2 Rooms

               C. 3 Rooms

               D. 4 Rooms

               E. Each additional room over 4

0016 – Breakout Rooms IAW PWS 1.4.2, 1.4.3, 1.4.8.4, and 1.4.8.4.1

               A. 7 Rooms

               B. 8-9 Rooms

               C. 10-11 Rooms

               D. 12-13 Rooms

               E. 14-15 Rooms

               F. 16 Rooms

               G. Each additional room over 16

0017 – Hybrid Breakout Rooms IAW PWS 1.4.2, 1.4.2.1, 1.4.3, 1.4.8.4, and 1.4.8.4.1

               A. 1 Room

               B. 2 Rooms

               C. 3 Rooms

               D. 4 Rooms

               E. 5 Rooms

               F. 6 Rooms

               G. Each additional room over 6

0018 – Teen Room IAW PWS 1.4.2, 1.4.3, and 1.4.8.5

               A. 1 Room

               B. 2 Rooms

0019 – Childcare Rooms IAW PWS 1.4.2, 1.4.3, and 1.4.8.7

               A. 1 Room

               B. 2 Rooms

               C. 3 Rooms

               D. 4 Rooms

               E. 5 Rooms

               F. 6 Rooms

               G. 7 Rooms

               H. Each additional room over 7

0020 – Food Services – Saturday and Sunday Meals IAW PWS 1.4.4 and 1.4.4.1-3

               A. 250 Attendees or below

               B. 251-350 Attendees

               C. 351-450 Attendees

               D. 451-550 Attendees

               E. 551-650 Attendees

               F. 651-750 Attendees

               G. Each additional attendee over 750

0021 – Food Services – Dinner Meals IAW PWS 1.4.4 and 1.4.4.1-2

A. 250 Attendees or below

               B. 251-350 Attendees

               C. 351-450 Attendees

               D. 451-550 Attendees

               E. 551-650 Attendees

               F. 651-750 Attendees

               G. Each additional attendee over 750

0022 – Food Service – Refreshments IAW PWS 1.4.4 and 1.4.4.4

               A. 250 Attendees or below

               B. 251-350 Attendees

               C. 351-450 Attendees

               D. 451-550 Attendees

               E. 551-650 Attendees

               F. 651-750 Attendees

               G. Each additional attendee over 750

0023 – Virtual Event Planning and Support Services IAW PWS 1.5, 1.5.2, 1.5.2.1, and 1.5.3

This requirement is for event planning support for AFRC YRRP in-person, hybrid and/or virtual events / workshops, including but not limited to, venue management, planning and administrative services, labor, tools, supplies, equipment, virtual platform and travel. Specifically, the successful offeror shall (A) secure event lodging, i.e. blocking sleeping rooms required; (B) secure and pay for childcare; (C) secure and pay for meals and refreshments; (D) secure and pay for audio visual and live streaming equipment and personnel support; (E) secure and pay for meeting rooms/space and logistical equipment and services; (F) secure and pay for virtual platform. The maximum number of in-person or hybrid events will not exceed 20 per year and the maximum number of simultaneous in-person or hybrid events will not exceed two (2) per weekend per month. The maximum number of virtual events will not exceed 15 per year. The Contractor personnel shall perform from their corporate facilities and at venue locations within the contiguous United States (CONUS) or within overseas (OCONUS) locations which include Guam, Saipan, Alaska, Hawaii and Puerto Rico.

UPDATE 24 August 2021: The purpose of this update is to correct the proposal due date to 7 Sept 2021 to account for the Labor Day holiday. Q&As were inadvertently ommitted from the previous attachments and are also being posted now.

UPDATE 20 August 2021: The delay of the official solicitation has been extended. Due to system limitations, a solicitation due date is required and has been set for 20 August 2021 at 2:00pm EST. However, this date is subject to change once official solicitation has been posted. 

The purpose of this update is also to post the Q&As as a result of the initial pre-solicitation that included a draft PWS. In addition, a draft copy of the solicitation package is being posted.

UPDATE 2 August 2021: Official solicitation has been delayed. Due to system limitations, a solicitation due date is required and has been set for 20 August 2021 at 2:00pm EST. However, this date is subject to change once official solicitation has been posted.

***DRAFT RFP*** Questions/Comments Due 23 July 2021, 5:00 PM EST Daylight

HQ AFRC proposes to award a new Firm Fixed Price (FFP) commercial Indefinite Delivery Indefinite Quantity (IDIQ) contract for the Yellow Ribbon Reintegration Program (YRRP) Event Planning Services (EPS).

This requirement will be solicited as a full and open competition IAW FAR 6.1, Full and Open Competition.

This effort will be a Best Value Price Performance Tradeoff source selection conducted in accordance with FAR Part 15, Contracting by Negotiation.

The resulting IDIQ contract will include a basic period of twelve-months and four one-year options. The contract will also contain provisions for an extension of up to six months IAW FAR clause 52.217-8, Option to Extend Services.  The resulting IDIQ contract will have a maximum period of performance (POP) of 66 months.

The anticipated CLIN structure is as follows:

0001 – In-Person/Hybrid Event Planning and Administrative Services IAW PWS 1.4.1, 1.4.1.2, 1.4.1.4-8, and 1.4.6

0002 – CDRL A001 – Venue Recommendations IAW PWS 1.4.1.2

0003 – CDRL A002 – Contracted Information IAW PWS 1.4.1.2

0004 – CDRL A003 – Monthly Status Reports IAW PWS 1.4.1.5

0005 – CDRL A004 – Childcare Services and Credentials IAW PWS 1.4.5.1

0006 – CDRL A005 – Lodging Status Reports IAW PWS 1.4.13

0007 – CDRL A006 – Training Session Recording IAW PWS 1.4.2.1

               A. 1-3 Sessions

               B. 4-6 Sessions

               C. 7-9 Sessions

               D. Each additional session over 9

0008 – CDRL A007 – On-line Participant List IAW PWS 1.4.2.1 and 1.5.2.1

0009 – CDRL A008 – Adult and Children Meal and Refreshment Menus IAW PWS 1.4.4.1-4

0010 – Childcare Services – Saturday and Sunday IAW PWS 1.4.5

               A. 30 Children or below

               B. 31-60 Children

               C. 61-90 Children

               D. 91-120 Children

               E. 121-150 Children

               F. 151-180 Children

               G. 181-210 Children

               H. 210-240 Children

               I. Each additional child over 240

0011 – Childcare Services – Evening IAW PWS 1.4.5

               A. 30 Children or below

               B. 31-60 Children

               C. 61-90 Children

               D. 91-120 Children

               E. 121-150 Children

               F. 151-180 Children

               G. 181-210 Children

               H. 210-240 Children

               I. Each additional child over 240

0012 – Event Receiving and Distribution IAW PWS 1.4.7

0013 – General Hotel Rooms and Space IAW PWS 1.4.2, 1.4.3, 1.4.8, 1.4.8.1, 1.4.8.3, 1.4.8.4.2, 1.4.8.6, 1.4.8.8, 1.4.9, 1.4.10, and 1.4.11 (Event Signage, Registration Area, Information Fair, Friday Meeting Room, Counseling Room, Command Post, Flatbed Carts, Luggage Storage Area/Room, and Daily Parking Passes)

0014 – General Session Room IAW PWS 1.4.2, 1.4.3, and 1.4.8.2

0015 – Hybrid General Session Room IAW PWS 1.4.2, 1.4.3, 1.4.2.1, 1.4.8.3, and 1.4.8.4.3

               A. 1 Room

               B. 2 Rooms

               C. 3 Rooms

               D. 4 Rooms

               E. Each additional room over 4

0016 – Breakout Rooms IAW PWS 1.4.2, 1.4.3, 1.4.8.4, and 1.4.8.4.1

               A. 7 Rooms

               B. 8-9 Rooms

               C. 10-11 Rooms

               D. 12-13 Rooms

               E. 14-15 Rooms

               F. 16 Rooms

               G. Each additional room over 16

0017 – Hybrid Breakout Rooms IAW PWS 1.4.2, 1.4.2.1, 1.4.3, 1.4.8.4, and 1.4.8.4.1

               A. 1 Room

               B. 2 Rooms

               C. 3 Rooms

               D. 4 Rooms

               E. 5 Rooms

               F. 6 Rooms

               G. Each additional room over 6

0018 – Teen Room IAW PWS 1.4.2, 1.4.3, and 1.4.8.5

               A. 1 Room

               B. 2 Rooms

0019 – Childcare Rooms IAW PWS 1.4.2, 1.4.3, and 1.4.8.7

               A. 1 Room

               B. 2 Rooms

               C. 3 Rooms

               D. 4 Rooms

               E. 5 Rooms

               F. 6 Rooms

               G. 7 Rooms

               H. Each additional room over 7

0020 – Food Services – Saturday and Sunday Meals IAW PWS 1.4.4 and 1.4.4.1-3

               A. 250 Attendees or below

               B. 251-350 Attendees

               C. 351-450 Attendees

               D. 451-550 Attendees

               E. 551-650 Attendees

               F. 651-750 Attendees

               G. Each additional attendee over 750

0021 – Food Services – Dinner Meals IAW PWS 1.4.4 and 1.4.4.1-2

A. 250 Attendees or below

               B. 251-350 Attendees

               C. 351-450 Attendees

               D. 451-550 Attendees

               E. 551-650 Attendees

               F. 651-750 Attendees

               G. Each additional attendee over 750

0022 – Food Service – Refreshments IAW PWS 1.4.4 and 1.4.4.4

               A. 250 Attendees or below

               B. 251-350 Attendees

               C. 351-450 Attendees

               D. 451-550 Attendees

               E. 551-650 Attendees

               F. 651-750 Attendees

               G. Each additional attendee over 750

0023 – Virtual Event Planning and Support Services IAW PWS 1.5, 1.5.2, 1.5.2.1, and 1.5.3

This requirement is for event planning support for AFRC YRRP in-person, hybrid and/or virtual events / workshops, including but not limited to, venue management, planning and administrative services, labor, tools, supplies, equipment, virtual platform and travel. Specifically, the successful offeror shall (A) secure event lodging, i.e. blocking sleeping rooms required; (B) secure and pay for childcare; (C) secure and pay for meals and refreshments; (D) secure and pay for audio visual and live streaming equipment and personnel support; (E) secure and pay for meeting rooms/space and logistical equipment and services; (F) secure and pay for virtual platform. The maximum number of in-person or hybrid events will not exceed 20 per year and the maximum number of simultaneous in-person or hybrid events will not exceed two (2) per weekend per month. The maximum number of virtual events will not exceed 15 per year. The Contractor personnel shall perform from their corporate facilities and at venue locations within the contiguous United States (CONUS) or within overseas (OCONUS) locations which include Guam, Saipan, Alaska, Hawaii and Puerto Rico.

UPDATE 20 August 2021: The delay of the official solicitation has been extended. Due to system limitations, a solicitation due date is required and has been set for 20 August 2021 at 2:00pm EST. However, this date is subject to change once official solicitation has been posted. 

The purpose of this update is also to post the Q&As as a result of the initial pre-solicitation that included a draft PWS. In addition, a draft copy of the solicitation package is being posted.

UPDATE 2 August 2021: Official solicitation has been delayed. Due to system limitations, a solicitation due date is required and has been set for 20 August 2021 at 2:00pm EST. However, this date is subject to change once official solicitation has been posted.

***DRAFT RFP*** Questions/Comments Due 23 July 2021, 5:00 PM EST Daylight

HQ AFRC proposes to award a new Firm Fixed Price (FFP) commercial Indefinite Delivery Indefinite Quantity (IDIQ) contract for the Yellow Ribbon Reintegration Program (YRRP) Event Planning Services (EPS).

This requirement will be solicited as a full and open competition IAW FAR 6.1, Full and Open Competition.

This effort will be a Best Value Price Performance Tradeoff source selection conducted in accordance with FAR Part 15, Contracting by Negotiation.

The resulting IDIQ contract will include a basic period of twelve-months and four one-year options. The contract will also contain provisions for an extension of up to six months IAW FAR clause 52.217-8, Option to Extend Services.  The resulting IDIQ contract will have a maximum period of performance (POP) of 66 months.

The anticipated CLIN structure is as follows:

0001 – In-Person/Hybrid Event Planning and Administrative Services IAW PWS 1.4.1, 1.4.1.2, 1.4.1.4-8, and 1.4.6

0002 – CDRL A001 – Venue Recommendations IAW PWS 1.4.1.2

0003 – CDRL A002 – Contracted Information IAW PWS 1.4.1.2

0004 – CDRL A003 – Monthly Status Reports IAW PWS 1.4.1.5

0005 – CDRL A004 – Childcare Services and Credentials IAW PWS 1.4.5.1

0006 – CDRL A005 – Lodging Status Reports IAW PWS 1.4.13

0007 – CDRL A006 – Training Session Recording IAW PWS 1.4.2.1

               A. 1-3 Sessions

               B. 4-6 Sessions

               C. 7-9 Sessions

               D. Each additional session over 9

0008 – CDRL A007 – On-line Participant List IAW PWS 1.4.2.1 and 1.5.2.1

0009 – CDRL A008 – Adult and Children Meal and Refreshment Menus IAW PWS 1.4.4.1-4

0010 – Childcare Services – Saturday and Sunday IAW PWS 1.4.5

               A. 30 Children or below

               B. 31-60 Children

               C. 61-90 Children

               D. 91-120 Children

               E. 121-150 Children

               F. 151-180 Children

               G. 181-210 Children

               H. 210-240 Children

               I. Each additional child over 240

0011 – Childcare Services – Evening IAW PWS 1.4.5

               A. 30 Children or below

               B. 31-60 Children

               C. 61-90 Children

               D. 91-120 Children

               E. 121-150 Children

               F. 151-180 Children

               G. 181-210 Children

               H. 210-240 Children

               I. Each additional child over 240

0012 – Event Receiving and Distribution IAW PWS 1.4.7

0013 – General Hotel Rooms and Space IAW PWS 1.4.2, 1.4.3, 1.4.8, 1.4.8.1, 1.4.8.3, 1.4.8.4.2, 1.4.8.6, 1.4.8.8, 1.4.9, 1.4.10, and 1.4.11 (Event Signage, Registration Area, Information Fair, Friday Meeting Room, Counseling Room, Command Post, Flatbed Carts, Luggage Storage Area/Room, and Daily Parking Passes)

0014 – General Session Room IAW PWS 1.4.2, 1.4.3, and 1.4.8.2

0015 – Hybrid General Session Room IAW PWS 1.4.2, 1.4.3, 1.4.2.1, 1.4.8.3, and 1.4.8.4.3

               A. 1 Room

               B. 2 Rooms

               C. 3 Rooms

               D. 4 Rooms

               E. Each additional room over 4

0016 – Breakout Rooms IAW PWS 1.4.2, 1.4.3, 1.4.8.4, and 1.4.8.4.1

               A. 7 Rooms

               B. 8-9 Rooms

               C. 10-11 Rooms

               D. 12-13 Rooms

               E. 14-15 Rooms

               F. 16 Rooms

               G. Each additional room over 16

0017 – Hybrid Breakout Rooms IAW PWS 1.4.2, 1.4.2.1, 1.4.3, 1.4.8.4, and 1.4.8.4.1

               A. 1 Room

               B. 2 Rooms

               C. 3 Rooms

               D. 4 Rooms

               E. 5 Rooms

               F. 6 Rooms

               G. Each additional room over 6

0018 – Teen Room IAW PWS 1.4.2, 1.4.3, and 1.4.8.5

               A. 1 Room

               B. 2 Rooms

0019 – Childcare Rooms IAW PWS 1.4.2, 1.4.3, and 1.4.8.7

               A. 1 Room

               B. 2 Rooms

               C. 3 Rooms

               D. 4 Rooms

               E. 5 Rooms

               F. 6 Rooms

               G. 7 Rooms

               H. Each additional room over 7

0020 – Food Services – Saturday and Sunday Meals IAW PWS 1.4.4 and 1.4.4.1-3

               A. 250 Attendees or below

               B. 251-350 Attendees

               C. 351-450 Attendees

               D. 451-550 Attendees

               E. 551-650 Attendees

               F. 651-750 Attendees

               G. Each additional attendee over 750

0021 – Food Services – Dinner Meals IAW PWS 1.4.4 and 1.4.4.1-2

A. 250 Attendees or below

               B. 251-350 Attendees

               C. 351-450 Attendees

               D. 451-550 Attendees

               E. 551-650 Attendees

               F. 651-750 Attendees

               G. Each additional attendee over 750

0022 – Food Service – Refreshments IAW PWS 1.4.4 and 1.4.4.4

               A. 250 Attendees or below

               B. 251-350 Attendees

               C. 351-450 Attendees

               D. 451-550 Attendees

               E. 551-650 Attendees

               F. 651-750 Attendees

               G. Each additional attendee over 750

0023 – Virtual Event Planning and Support Services IAW PWS 1.5, 1.5.2, 1.5.2.1, and 1.5.3

This requirement is for event planning support for AFRC YRRP in-person, hybrid and/or virtual events / workshops, including but not limited to, venue management, planning and administrative services, labor, tools, supplies, equipment, virtual platform and travel. Specifically, the successful offeror shall (A) secure event lodging, i.e. blocking sleeping rooms required; (B) secure and pay for childcare; (C) secure and pay for meals and refreshments; (D) secure and pay for audio visual and live streaming equipment and personnel support; (E) secure and pay for meeting rooms/space and logistical equipment and services; (F) secure and pay for virtual platform. The maximum number of in-person or hybrid events will not exceed 20 per year and the maximum number of simultaneous in-person or hybrid events will not exceed two (2) per weekend per month. The maximum number of virtual events will not exceed 15 per year. The Contractor personnel shall perform from their corporate facilities and at venue locations within the contiguous United States (CONUS) or within overseas (OCONUS) locations which include Guam, Saipan, Alaska, Hawaii and Puerto Rico.

UPDATE 2 August 2021: Official solicitation has been delayed. Due to system limitations, a solicitation due date is required and has been set for 20 August 2021 at 2:00pm EST. However, this date is subject to change once official solicitation has been posted.

***DRAFT RFP*** Questions/Comments Due 23 July 2021, 5:00 PM EST Daylight

HQ AFRC proposes to award a new Firm Fixed Price (FFP) commercial Indefinite Delivery Indefinite Quantity (IDIQ) contract for the Yellow Ribbon Reintegration Program (YRRP) Event Planning Services (EPS).

This requirement will be solicited as a full and open competition IAW FAR 6.1, Full and Open Competition.

This effort will be a Best Value Price Performance Tradeoff source selection conducted in accordance with FAR Part 15, Contracting by Negotiation.

The resulting IDIQ contract will include a basic period of twelve-months and four one-year options. The contract will also contain provisions for an extension of up to six months IAW FAR clause 52.217-8, Option to Extend Services.  The resulting IDIQ contract will have a maximum period of performance (POP) of 66 months.

The anticipated CLIN structure is as follows:

0001 – In-Person/Hybrid Event Planning and Administrative Services IAW PWS 1.4.1, 1.4.1.2, 1.4.1.4-8, and 1.4.6

0002 – CDRL A001 – Venue Recommendations IAW PWS 1.4.1.2

0003 – CDRL A002 – Contracted Information IAW PWS 1.4.1.2

0004 – CDRL A003 – Monthly Status Reports IAW PWS 1.4.1.5

0005 – CDRL A004 – Childcare Services and Credentials IAW PWS 1.4.5.1

0006 – CDRL A005 – Lodging Status Reports IAW PWS 1.4.13

0007 – CDRL A006 – Training Session Recording IAW PWS 1.4.2.1

               A. 1-3 Sessions

               B. 4-6 Sessions

               C. 7-9 Sessions

               D. Each additional session over 9

0008 – CDRL A007 – On-line Participant List IAW PWS 1.4.2.1 and 1.5.2.1

0009 – CDRL A008 – Adult and Children Meal and Refreshment Menus IAW PWS 1.4.4.1-4

0010 – Childcare Services – Saturday and Sunday IAW PWS 1.4.5

               A. 30 Children or below

               B. 31-60 Children

               C. 61-90 Children

               D. 91-120 Children

               E. 121-150 Children

               F. 151-180 Children

               G. 181-210 Children

               H. 210-240 Children

               I. Each additional child over 240

0011 – Childcare Services – Evening IAW PWS 1.4.5

               A. 30 Children or below

               B. 31-60 Children

               C. 61-90 Children

               D. 91-120 Children

               E. 121-150 Children

               F. 151-180 Children

               G. 181-210 Children

               H. 210-240 Children

               I. Each additional child over 240

0012 – Event Receiving and Distribution IAW PWS 1.4.7

0013 – General Hotel Rooms and Space IAW PWS 1.4.2, 1.4.3, 1.4.8, 1.4.8.1, 1.4.8.3, 1.4.8.4.2, 1.4.8.6, 1.4.8.8, 1.4.9, 1.4.10, and 1.4.11 (Event Signage, Registration Area, Information Fair, Friday Meeting Room, Counseling Room, Command Post, Flatbed Carts, Luggage Storage Area/Room, and Daily Parking Passes)

0014 – General Session Room IAW PWS 1.4.2, 1.4.3, and 1.4.8.2

0015 – Hybrid General Session Room IAW PWS 1.4.2, 1.4.3, 1.4.2.1, 1.4.8.3, and 1.4.8.4.3

               A. 1 Room

               B. 2 Rooms

               C. 3 Rooms

               D. 4 Rooms

               E. Each additional room over 4

0016 – Breakout Rooms IAW PWS 1.4.2, 1.4.3, 1.4.8.4, and 1.4.8.4.1

               A. 7 Rooms

               B. 8-9 Rooms

               C. 10-11 Rooms

               D. 12-13 Rooms

               E. 14-15 Rooms

               F. 16 Rooms

               G. Each additional room over 16

0017 – Hybrid Breakout Rooms IAW PWS 1.4.2, 1.4.2.1, 1.4.3, 1.4.8.4, and 1.4.8.4.1

               A. 1 Room

               B. 2 Rooms

               C. 3 Rooms

               D. 4 Rooms

               E. 5 Rooms

               F. 6 Rooms

               G. Each additional room over 6

0018 – Teen Room IAW PWS 1.4.2, 1.4.3, and 1.4.8.5

               A. 1 Room

               B. 2 Rooms

0019 – Childcare Rooms IAW PWS 1.4.2, 1.4.3, and 1.4.8.7

               A. 1 Room

               B. 2 Rooms

               C. 3 Rooms

               D. 4 Rooms

               E. 5 Rooms

               F. 6 Rooms

               G. 7 Rooms

               H. Each additional room over 7

0020 – Food Services – Saturday and Sunday Meals IAW PWS 1.4.4 and 1.4.4.1-3

               A. 250 Attendees or below

               B. 251-350 Attendees

               C. 351-450 Attendees

               D. 451-550 Attendees

               E. 551-650 Attendees

               F. 651-750 Attendees

               G. Each additional attendee over 750

0021 – Food Services – Dinner Meals IAW PWS 1.4.4 and 1.4.4.1-2

A. 250 Attendees or below

               B. 251-350 Attendees

               C. 351-450 Attendees

               D. 451-550 Attendees

               E. 551-650 Attendees

               F. 651-750 Attendees

               G. Each additional attendee over 750

0022 – Food Service – Refreshments IAW PWS 1.4.4 and 1.4.4.4

               A. 250 Attendees or below

               B. 251-350 Attendees

               C. 351-450 Attendees

               D. 451-550 Attendees

               E. 551-650 Attendees

               F. 651-750 Attendees

               G. Each additional attendee over 750

0023 – Virtual Event Planning and Support Services IAW PWS 1.5, 1.5.2, 1.5.2.1, and 1.5.3

This requirement is for event planning support for AFRC YRRP in-person, hybrid and/or virtual events / workshops, including but not limited to, venue management, planning and administrative services, labor, tools, supplies, equipment, virtual platform and travel. Specifically, the successful offeror shall (A) secure event lodging, i.e. blocking sleeping rooms required; (B) secure and pay for childcare; (C) secure and pay for meals and refreshments; (D) secure and pay for audio visual and live streaming equipment and personnel support; (E) secure and pay for meeting rooms/space and logistical equipment and services; (F) secure and pay for virtual platform. The maximum number of in-person or hybrid events will not exceed 20 per year and the maximum number of simultaneous in-person or hybrid events will not exceed two (2) per weekend per month. The maximum number of virtual events will not exceed 15 per year. The Contractor personnel shall perform from their corporate facilities and at venue locations within the contiguous United States (CONUS) or within overseas (OCONUS) locations which include Guam, Saipan, Alaska, Hawaii and Puerto Rico.

***DRAFT RFP*** Questions/Comments Due 23 July 2021, 5:00 PM EST Daylight

HQ AFRC proposes to award a new Firm Fixed Price (FFP) commercial Indefinite Delivery Indefinite Quantity (IDIQ) contract for the Yellow Ribbon Reintegration Program (YRRP) Event Planning Services (EPS).

This requirement will be solicited as a full and open competition IAW FAR 6.1, Full and Open Competition.

This effort will be a Best Value Price Performance Tradeoff source selection conducted in accordance with FAR Part 15, Contracting by Negotiation.

The resulting IDIQ contract will include a basic period of twelve-months and four one-year options. The contract will also contain provisions for an extension of up to six months IAW FAR clause 52.217-8, Option to Extend Services.  The resulting IDIQ contract will have a maximum period of performance (POP) of 66 months.

The anticipated CLIN structure is as follows:

0001 – In-Person/Hybrid Event Planning and Administrative Services IAW PWS 1.4.1, 1.4.1.2, 1.4.1.4-8, and 1.4.6

0002 – CDRL A001 – Venue Recommendations IAW PWS 1.4.1.2

0003 – CDRL A002 – Contracted Information IAW PWS 1.4.1.2

0004 – CDRL A003 – Monthly Status Reports IAW PWS 1.4.1.5

0005 – CDRL A004 – Childcare Services and Credentials IAW PWS 1.4.5.1

0006 – CDRL A005 – Lodging Status Reports IAW PWS 1.4.13

0007 – CDRL A006 – Training Session Recording IAW PWS 1.4.2.1

               A. 1-3 Sessions

               B. 4-6 Sessions

               C. 7-9 Sessions

               D. Each additional session over 9

0008 – CDRL A007 – On-line Participant List IAW PWS 1.4.2.1 and 1.5.2.1

0009 – CDRL A008 – Adult and Children Meal and Refreshment Menus IAW PWS 1.4.4.1-4

0010 – Childcare Services – Saturday and Sunday IAW PWS 1.4.5

               A. 30 Children or below

               B. 31-60 Children

               C. 61-90 Children

               D. 91-120 Children

               E. 121-150 Children

               F. 151-180 Children

               G. 181-210 Children

               H. 210-240 Children

               I. Each additional child over 240

0011 – Childcare Services – Evening IAW PWS 1.4.5

               A. 30 Children or below

               B. 31-60 Children

               C. 61-90 Children

               D. 91-120 Children

               E. 121-150 Children

               F. 151-180 Children

               G. 181-210 Children

               H. 210-240 Children

               I. Each additional child over 240

0012 – Event Receiving and Distribution IAW PWS 1.4.7

0013 – General Hotel Rooms and Space IAW PWS 1.4.2, 1.4.3, 1.4.8, 1.4.8.1, 1.4.8.3, 1.4.8.4.2, 1.4.8.6, 1.4.8.8, 1.4.9, 1.4.10, and 1.4.11 (Event Signage, Registration Area, Information Fair, Friday Meeting Room, Counseling Room, Command Post, Flatbed Carts, Luggage Storage Area/Room, and Daily Parking Passes)

0014 – General Session Room IAW PWS 1.4.2, 1.4.3, and 1.4.8.2

0015 – Hybrid General Session Room IAW PWS 1.4.2, 1.4.3, 1.4.2.1, 1.4.8.3, and 1.4.8.4.3

               A. 1 Room

               B. 2 Rooms

               C. 3 Rooms

               D. 4 Rooms

               E. Each additional room over 4

0016 – Breakout Rooms IAW PWS 1.4.2, 1.4.3, 1.4.8.4, and 1.4.8.4.1

               A. 7 Rooms

               B. 8-9 Rooms

               C. 10-11 Rooms

               D. 12-13 Rooms

               E. 14-15 Rooms

               F. 16 Rooms

               G. Each additional room over 16

0017 – Hybrid Breakout Rooms IAW PWS 1.4.2, 1.4.2.1, 1.4.3, 1.4.8.4, and 1.4.8.4.1

               A. 1 Room

               B. 2 Rooms

               C. 3 Rooms

               D. 4 Rooms

               E. 5 Rooms

               F. 6 Rooms

               G. Each additional room over 6

0018 – Teen Room IAW PWS 1.4.2, 1.4.3, and 1.4.8.5

               A. 1 Room

               B. 2 Rooms

0019 – Childcare Rooms IAW PWS 1.4.2, 1.4.3, and 1.4.8.7

               A. 1 Room

               B. 2 Rooms

               C. 3 Rooms

               D. 4 Rooms

               E. 5 Rooms

               F. 6 Rooms

               G. 7 Rooms

               H. Each additional room over 7

0020 – Food Services – Saturday and Sunday Meals IAW PWS 1.4.4 and 1.4.4.1-3

               A. 250 Attendees or below

               B. 251-350 Attendees

               C. 351-450 Attendees

               D. 451-550 Attendees

               E. 551-650 Attendees

               F. 651-750 Attendees

               G. Each additional attendee over 750

0021 – Food Services – Dinner Meals IAW PWS 1.4.4 and 1.4.4.1-2

A. 250 Attendees or below

               B. 251-350 Attendees

               C. 351-450 Attendees

               D. 451-550 Attendees

               E. 551-650 Attendees

               F. 651-750 Attendees

               G. Each additional attendee over 750

0022 – Food Service – Refreshments IAW PWS 1.4.4 and 1.4.4.4

               A. 250 Attendees or below

               B. 251-350 Attendees

               C. 351-450 Attendees

               D. 451-550 Attendees

               E. 551-650 Attendees

               F. 651-750 Attendees

               G. Each additional attendee over 750

0023 – Virtual Event Planning and Support Services IAW PWS 1.5, 1.5.2, 1.5.2.1, and 1.5.3

This requirement is for event planning support for AFRC YRRP in-person, hybrid and/or virtual events / workshops, including but not limited to, venue management, planning and administrative services, labor, tools, supplies, equipment, virtual platform and travel. Specifically, the successful offeror shall (A) secure event lodging, i.e. blocking sleeping rooms required; (B) secure and pay for childcare; (C) secure and pay for meals and refreshments; (D) secure and pay for audio visual and live streaming equipment and personnel support; (E) secure and pay for meeting rooms/space and logistical equipment and services; (F) secure and pay for virtual platform. The maximum number of in-person or hybrid events will not exceed 20 per year and the maximum number of simultaneous in-person or hybrid events will not exceed two (2) per weekend per month. The maximum number of virtual events will not exceed 15 per year. The Contractor personnel shall perform from their corporate facilities and at venue locations within the contiguous United States (CONUS) or within overseas (OCONUS) locations which include Guam, Saipan, Alaska, Hawaii and Puerto Rico.