Draft Attch 10 - CDRL A001 Venue Recommendation 4.28.2021.pdf

DD FORM 1423-1, FEB 2001

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services and Communications Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

1138287579C Draft

Yellow Ribbon Program Venue Recommendation Form

Resort Fee

Function Set Max

Location Event Dates

SPACE ALLOCATION (Floorplan and Capacity Chart Attached) Space Name Important Notes

Attachment 1 to CDRL A001 of the Basic Contract

VENUE RECOMMENDATION

Initial or Adjustment Submission /Date

Projected Event # / Type / Date / Region

Recommendation # of # of Individual Loding Room Rate / Night

Event Size / General Hotel Rooms & Space Ccare Rms/

Teen Rms

Ccare Services/ In-Person / Hybrid Break-Out Room(s)

In-Person / Hybrid General Session

Room(s)

Participants per Meal/Refreshment

Venue (Hotel) Name Street, City, State, Zip Hotel URL Hotel Phone # https://www.omnihotels.com/hotels/orlando-championsgate https://www.omnihotels.com/hotels/orlando-championsgate https://www.omnihotels.com/hotels/orlando-championsgate https://www.omnihotels.com/hotels/orlando-championsgate https://www.omnihotels.com/hotels/orlando-championsgate https://www.omnihotels.com/hotels/orlando-championsgate

Yellow Ribbon Program Venue Recommendation

Sq. Ft.

Max Kids:

Airport Name

Distance

Estimated Taxi

Cost

Shuttle Available

Self:

Valet:

In Room

Onsite Activities

Onsite Dining

Walking

Distance

Other Nearby

Attractions to be held on: Event Dates

Date:

to be held on: Event Dates

Date:

has been disapproved by the Government Yellow Ribbon Program Manager for the specific reasons listed below. A new initial venue recommendation will be provided to the Government Yellow Ribbon Program Manager in accordance with

PWS 1.4.1.2 within twenty-one (21) calendar days of disapproval.

Parking cost. Complimentary parking vouchers for Providers?

Hotel amenities and activities

Area Attractions

Nearest Major Airport

Disapproved By: Government Yellow Ribbon Program Manager

Reasons:

ADDITIONAL NOTES

e.g. "General Session will be set with 66" rounds of 10 or 72" rounds of 11"

APPROVAL

Recommendation Submitted by:

Statement of Recommendation Approval by Government Yellow Ribbon Program Manager

The recommended venue:

has been approved by the Government Yellow Ribbon Program Manager. Venue will be secured/contracted within ten (10) calendar days, and the information for the event will be provided to the HQ AFRC Event Planner COR in accordance with

PWS 1.4.1.2 within 10 calendar days after the Contractor has secured and contracted the approved venue, Approved By: HQ AFRC YR Event Planner

ADDITIONAL HOTEL AND AREA INFORMATION (Location, Amenities, etc..)

Statement of Recommendation Disapproval by Government Yellow Ribbon Program Manager

The recommended venue:

Note: For Childcare or Teen Rooms note Sq ft and Max kids/teens

Use Government provided format (ATCH 1, Yellow Ribbon Program Venue Recommendation Form)

Para 1.4.1.2 Venue Recommendation Selection Process for Projected Events apply, the following list the flow of this document.

1. Contractor shall submit one to three (1-3) initial venue recommendation(s) for each projected event requirement IAW ATCH 1 document and Event Requirement Planning Document NLT 180 calendar days prior to the start date of the event. Submit documents electronically to afrc.yellowribbon@us.af.mil to the attention of Government Yellow Ribbon Program Manager (GYRPM), Operations Officer (OIC), and Event Managers (EMs).

2. The Government shall review and select one (1) or none of the initial venue recommendation(s) for each projected event requirement NLT fifteen (15) calendar days after receipt of venue recommendation(s).

3. If no acceptable initial venue recommendation(s) presented for particular projected date and region, the Contractor will provide a new initial venue recommendation for that particular projected event date and region within twenty-one (21) calendar days of Government disapproval.

4. Contractor shall secure and contract for the approved venue within ten (10) calendar days of Government venue recommendation approval.