HEERC Duct Replacement for DHU
Closed Solicitation Posted
- Solicitation number
- ISD-380609-RO
- Agency
-
Fermi National Accelerator Laboratory
Office of Science, Department of Energy
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Batavia, Illinois 60510, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
Fermi National Accelerator Laboratory, operating through Fermi Forward Discovery Group, LLC, is seeking proposals for the replacement of existing exhaust ductwork for a Desiccant Dehumidifier (DHU) unit at the Helen Edwards Engineering Research Center (HEERC) facility in Batavia, Illinois. The project requires qualified heating, ventilation, and air-conditioning contractors to provide all labor, materials, equipment, and supervision necessary to remove existing ductwork and insulation, fabricate and install new ductwork with condensate management systems, perform water-tight sealing and re-insulation, install drainage and plumbing components, and commission the system through a third-party agent. The solicitation has been designated for evaluation using the Lowest Price Technically Acceptable (LPTA) method, with proposals due by 4:00 PM CST on May 19, 2026, and a pre-proposal meeting and site visit scheduled for May 5, 2026. Key technical requirements include at least five years of HVAC industry experience in ductwork removal and replacement, OSHA-compliant work-at-height procedures, documentation of three similar projects completed within the past ten years, and resumes for the Project Manager, Project Superintendent, and Safety Coordinator, with the Project Manager required to possess five years of construction experience and 30-hour OSHA training certification. The deadline for submitting questions is May 12, 2026, at 4:00 PM CST, and all proposals must include a bid guarantee of at least 20 percent of the proposal price.
This procurement is designated as a small business set-aside under NAICS code 238220 (Plumbing, Heating and Air-Conditioning Contractors) with a $19.0 million size standard, and no incumbent contractor information is identified in the solicitation documents. The project timeline requires completion within 40 calendar days from the Notice to Proceed, with installation to be completed by day 30 and final controls and inspections by day 40, and the estimated performance period runs from April 9, 2026, through December 31, 2026. The award will be constituted as a firm fixed-price subcontract; specific budget or award values are not disclosed in the solicitation, but Performance and Payment Bonds equal to 100 percent of the contract price are required if the subcontract exceeds $150,000 and $35,000 respectively. The work will be performed at the Fermi National Accelerator Laboratory located at Kirk Road and Wilson Street in Batavia, Illinois 60510, and all work is subject to Davis-Bacon Act prevailing wage requirements, 10 CFR 851 worker safety and health standards, federal environmental and safety regulations, and comprehensive insurance and bonding requirements. Subcontractors must comply with extensive requirements including submission of a Construction Environmental Safety & Health Certification, workers' compensation and OSHA 300A logs for the past three years, quality assurance documentation, and completion of the Subcontractor Annual Representations & Certifications form prior to award.
Notice text
The following requirements must be adhered to for the Offeror’s submission of Proposals to Fermi Forward Discovery Group, LLC (FFDG) in support of this specific requirement.
1.INVITATION TO SUBMIT PROPOSAL
You are invited to submit a proposal for the items specified in this Request for Proposal (RFP), by theprovisions contained herein, and the terms and conditions of the proposed firm fixed price subcontractentered into as a result of this solicitation.
All questions concerning this RFP should be submitted in writing and directed to the ProcurementSpecialist listed below.
Procurement Specialist: Ryan O'Sullivan
Phone: (630)-840-2402
Email: ryanosul@fnal.gov
Fermi Forward Discovery Group, LLC
Procurement Department
Kirk Road & Wilson Street Batavia, IL 60510-0500
2.SMALL BUSINESS SET-ASIDE & NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODEThis is a small business set-aside. The North American Industry Classification System (NAICS) code for this solicitation is 238220, Plumbing, Heating and Air-Conditioning Contractors. The small business size standard for this NAICS code is $19.0 Million.3.PRE-PROPOSAL MEETING/SITE VISITA Pre-Proposal Meeting and Site Visit is scheduled for April 28, 2026 10:00 AM at West Entrance Lobby to Wilson Hall . The meeting provides an opportunity to discuss and clarify the RFP. However, nothing said or represented in the meeting shall be deemed to modify RFP requirements unless followed by a written amendment. Offerors are requested to submit questions relative to the RFP in advance of the meeting so the Procurement Specialist may prepare responses. Offerors’ participation at this meeting is strongly recommended.Except for those already having a Fermilab Access badge, anyone attending the Pre-Proposal Meeting and Site Visit must fill out an Access Request form (see link below) at least seven (7) days before the scheduled date and preferably be a U.S. Citizen. Onsite access approvals are dependent on citizenship status and the location(s) being visited. In addition, please review the Business Visitor Registration Instruction Instructions and Directions provided as part of the RFP.https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f 961975.Upon request approval, the individual will receive an informal invitation letter with a QR code, which is required to be presented at the security gate, otherwise, access to Fermilab will be denied.When checking in at the Security Gate House, the individual will be required to present a Valid Driver’s License (Real ID) and the informal invitation letter with the QR code, and the Visitor and Business Visitor Attestation Form. If the Driver’s License is not Real ID compliant, one of the appropriate REAL ID documents (https://www.tsa.gov/travel/security-screening/identification) is required.
Please note that when entering Fermilab:
•No weapons, firearms, or ammunition (regardless of concealed and carry permit) are allowedon-site.
•No explosives or any other apparatus or material hazardous to the public or property areallowed on-site.
•Illinois Rules of the Road are to be followed while driving on Fermilab’s premises.
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