Health insurance for local employees in spain
Closed Solicitation Posted
Not the latest version. See the latest solicitation from .
- Solicitation number
- 19SP5026R0001solicitation
- Agency
-
US Embassy Madrid
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 524114 Direct Health and Medical Insurance Carriers
- Place of performance
- Madrid 28006 Spain
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Madrid is soliciting proposals for supplemental health insurance services for locally hired employees, retirees, and their eligible family members in Spain. The Department of State is seeking comprehensive health coverage including hospitalization, emergency services, outpatient care, prescription drugs, preventive services, dental and optical care, and mental health services, with no pre-existing condition exclusions. Offerors must be licensed to provide health insurance in Spain and submit detailed technical and price proposals. Evaluation will be based on technical acceptability, past performance, and lowest price, with the government potentially making an award without discussions. Key deadlines include a pre-proposal conference on December 2, 2025, at 11:00 local time, and a proposal submission deadline of December 18, 2025, at 17:00 local time. All prospective offerors must register in the System for Award Management (SAM) prior to proposal submission, and proposals must be submitted electronically in English to madridhealthinsurance@state.gov with a maximum file size of 30 MB.
This solicitation does not include any small business set-aside designations. The contract is valued at a maximum of 2,000,000 euros and will cover an estimated 456 participants across different coverage tiers (self, self plus one, and family). The contract structure is a fixed-price requirements contract with economic price adjustment, with a base period of twelve months followed by four one-year option periods at the government's discretion. The place of performance is Madrid, Spain (postal code 28006), and the contract will serve active employees, Official Residence Expense (ORE) staff, and retirees of the Embassy. No incumbent contractor or current contract holder is identified in the solicitation documentation.
Notice text
The Embassy of the United States in Madrid, is releasing a solicitation for health insurance services for Locally hired employees and retirees of the Embassy of the United States and their eligible family members in Spain. The estimated number of participants covered by this contract is four hundred and fifty (456). Please note these are only estimated quantities. The coverages shall be supplemental for those affiliated to the Spanish Social Security. All responsible sources may submit an offer, which will be considered.
The resultant contract will be a fixed price with economic price adjustment requirements type contract under which firm fixed price task orders will be issued. The anticipated performance is for a base period of twelve months and four one-year periods at the option of the Government. All responsible sources may submit an offer, which will be considered. The Government may award the contract based on the initial offer without discussions.
A pre-quotation conference is planned, and the solicitation specifies the date for this event.
Note: The response date is December 18, 2025 before 17:00 (local time).
In accordance with FAR provision 52.207, all contractors must be registered in the System for Award Management (SAM) at https://www.sam.gov prior to contract award. Prospective offerors are encouraged to register before submitting quotations or proposals. Registration guidelines are available at https://www.fsd.gov/gsafsd_sp.
This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (Dec 2024)
Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed (30 MB), if it does then you might have to send more than one email.
Files
| File | Type | Posted |
|---|---|---|
| Invitation letter.pdf | ||
| HEALTH INSURANCE SOLICITATION 19SP5026R0001.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Health insurance for local employees in spain | Solicitation | |
| Health insurance for local employees in spain | Solicitation | |
| Health insurance for local employees in spain | Solicitation | |
| This notice | Solicitation | |
| Health insurance for local employees in spain | Pre-Solicitation |
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