Invitation letter.pdf

This document is a Request for Proposals (RFP) issued by the U.S. Embassy in Madrid, Spain, solicitation number 19SP5026R0001, seeking proposals for locally employed staff health and/or life insurance coverage. The embassy intends to award a contract to the responsible company submitting an acceptable offer at the lowest price, with potential for competitive range discussions. A pre-proposal conference will be held on December 2, 2025, at 11:00 local time at the U.S. Embassy, Calle Serrano, 75, Madrid.

Proposals are due by December 18, 2025, at 17:00 local time and must be submitted electronically in English to madridhealthinsurance@state.gov. Offerors must complete and submit several required documents, including SF-33, Section B Pricing Schedule, Section B Retention Amounts, Section K Representations and Certifications, and additional information. Prospective offerors are required to register in the System for Award Management (SAM) database prior to proposal submission, with failure to do so potentially rendering the proposal non-responsive. The embassy encourages off-the-shelf plans that meet minimum benefit levels specified in the solicitation.