Health insurance for LES for the U. S. Embassy ankara, turkey
Closed Solicitation Posted
- Solicitation number
- 19GE5025R0041
- Agency
-
Office of Acquisition Management
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 524114 Direct Health and Medical Insurance Carriers
- Place of performance
- Turkey
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State's Regional Procurement Support Office (RPSO) in Frankfurt is seeking a contractor to provide comprehensive health insurance coverage for Locally Employed Staff (LES) and their dependents at the U.S. Embassy in Ankara, Turkey. This indefinite delivery, indefinite quantity (IDIQ) contract will provide health insurance services including hospitalization, emergency services, outpatient care, prescription drugs, dental care, and mental health services with an annual maximum coverage of $30,000 per covered individual. Offerors must be registered in the System for Award Management (SAM), hold a valid license to provide health insurance in Turkey, and submit proposals electronically by June 23, 2025, at 13:00 Central European Time. The contract will be awarded in Turkish Lira and requires completion of representations, certifications, and potentially Form W-14 for foreign contractors. A virtual pre-proposal conference was held on April 30, 2025, with questions accepted until May 7, 2025, and the contracting officer reserves the right to award based on initial proposals without further discussions.
This solicitation does not utilize any set-aside designations and is open to full and open competition. The contract covers health insurance for approximately 854 employees across various age groups, with current enrollment including 50 retirees, 554 spouses, and 793 children, creating a total covered population requiring single employee plans (265), employee-plus-one plans (210), and family plans (505). The contract structure includes a base year from August 31, 2025, to August 30, 2026, with four potential one-year option periods, and guarantees a minimum of 100 enrollees with a maximum of 6,000 enrollees. Current claims experience shows loss ratios of 88.1% and 82.36% for recent periods, with employees having options for additional excess coverage of $30,000 at their own expense. All services will be performed in Turkey, with the insurance provider required to comply with local Turkish laws and healthcare regulations.
Notice text
4 versions
Update #4 · Latest ·
06.16.2025 Offerors shall refer to Amendment 0003- deadline for proposal submittal is hereby extended until no later than 13:00 hours Central European Time (C.E.T.) June 23, 2025 and set 2 of Questions and Answers letter is hereto attached.
06.06.2025 Offerors shall refer to Amendment 0002 - deadline for proposal submittal is hereby extended until no later than 13:00 hours Central European Time (C.E.T.) June 17, 2025.
05.20.2025 - Offerors shall refer to Amendment 0001 and updated attachments are hereto attached. New proposal deadline is no later than 13:00 hours June 06, 2025 and updated documentation are specified in Amendment 0001.
Offerors shall refer to attachments section for the complete solicitation documents and its documentation.
The Regional Procurement Support Office (RPSO) at the U.S. Consulate General in Frankfurt would like to invite your company to submit a proposal for Health Insurance for its Locally Employed Staff (LES) and their dependents at U.S. Mission Turkey.
The complete offer package shall be e-mailed to Ms. Alexandra Perez Acevedo PerezAcevedoA@state.gov, named on the subject “Proposal 19GE5025R0041 no later than 13:00 hours Central European Time (CET) on June 06, 2025.
All documents shall be submitted in the Microsoft word or the Adobe pdf format and shall be named / numbered to appear in the e-mail(s) in the correct sequence. The one exception is I.1 Pricing, which shall be submitted as completed Microsoft Excel spreadsheet. The limit per e-mail is 50MB. Zipped files (.zip or .rar) are not permitted.
NOTE: No proposals will be accepted after the time specified above. Delay due internet connection issues/failure, delay on electronic correspondence transmission or processing will not be an acceptable excuse for late delivery of a proposal.
Submission shall be made electronically, i.e., by e-mail.
Please note:
- All communication and the award documents shall be in English.
- Please do NOT contact the Embassy directly regarding this project.
- Attachment I.1 Pricing of the solicitation contains the Microsoft Excel spreadsheet for pricing you need to complete / submit. The currency of this contract is Turkish Lira. Currency cannot be changed.
- Please submit your proposal in accordance with the instructions set forth in Section III of the solicitation. Including those attachments under section I required to be completed by the offeror
- An active SAM registration is a condition of award (See Section 2, FAR clause 52.212-4 (t)).
- Section V of the solicitation contains the representations and certifications you need to complete / submit.
- The Vendor Shall submit Form W-14 if applicable.
A virtual Pre-Proposal conference to discuss the terms and conditions of this solicitation and resulting contract and to explain the Instructions to Offerors for proposal submission will be held on April 30, 2025, at 11:00 Hours Central European Time (CET) via Webex.
Prior registration is required. Interested offerors shall register for the pre-proposal conference not later than 13:00 Hours Central European Time, April 29, 2025, with an email to PerezAcevedoA@state.gov.
The Contracting Officer reserves the right to reject any proposals that deviate significantly from the instructions in Section III and to waive any information or minor irregularities in proposals received. In addition, the Contracting Officer reserves the right to award the contract based upon initial offers received without holding discussions.
Any questions regarding this solicitation may be directed to Ms. Alexandra Perez Acevedo at PerezAcevedoA@state.gov no later 10:00 hours Central European Time (CET) on May 07, 2025. Offerors may rely ONLY upon written interpretations by the contracting officer.
Update #3 ·
06.06.2025 Offerors shall refer to Amendment 0002 - deadline for proposal submittal is hereby extended until no later than 13:00 hours Central European Time (C.E.T.) June 17, 2025.
05.20.2025 - Offerors shall refer to Amendment 0001 and updated attachments are hereto attached. New proposal deadline is no later than 13:00 hours June 06, 2025 and updated documentation are specified in Amendment 0001.
Offerors shall refer to attachments section for the complete solicitation documents and its documentation.
The Regional Procurement Support Office (RPSO) at the U.S. Consulate General in Frankfurt would like to invite your company to submit a proposal for Health Insurance for its Locally Employed Staff (LES) and their dependents at U.S. Mission Turkey.
The complete offer package shall be e-mailed to Ms. Alexandra Perez Acevedo PerezAcevedoA@state.gov, named on the subject “Proposal 19GE5025R0041 no later than 13:00 hours Central European Time (CET) on June 06, 2025.
All documents shall be submitted in the Microsoft word or the Adobe pdf format and shall be named / numbered to appear in the e-mail(s) in the correct sequence. The one exception is I.1 Pricing, which shall be submitted as completed Microsoft Excel spreadsheet. The limit per e-mail is 50MB. Zipped files (.zip or .rar) are not permitted.
NOTE: No proposals will be accepted after the time specified above. Delay due internet connection issues/failure, delay on electronic correspondence transmission or processing will not be an acceptable excuse for late delivery of a proposal.
Submission shall be made electronically, i.e., by e-mail.
Please note:
- All communication and the award documents shall be in English.
- Please do NOT contact the Embassy directly regarding this project.
- Attachment I.1 Pricing of the solicitation contains the Microsoft Excel spreadsheet for pricing you need to complete / submit. The currency of this contract is Turkish Lira. Currency cannot be changed.
- Please submit your proposal in accordance with the instructions set forth in Section III of the solicitation. Including those attachments under section I required to be completed by the offeror
- An active SAM registration is a condition of award (See Section 2, FAR clause 52.212-4 (t)).
- Section V of the solicitation contains the representations and certifications you need to complete / submit.
- The Vendor Shall submit Form W-14 if applicable.
A virtual Pre-Proposal conference to discuss the terms and conditions of this solicitation and resulting contract and to explain the Instructions to Offerors for proposal submission will be held on April 30, 2025, at 11:00 Hours Central European Time (CET) via Webex.
Prior registration is required. Interested offerors shall register for the pre-proposal conference not later than 13:00 Hours Central European Time, April 29, 2025, with an email to PerezAcevedoA@state.gov.
The Contracting Officer reserves the right to reject any proposals that deviate significantly from the instructions in Section III and to waive any information or minor irregularities in proposals received. In addition, the Contracting Officer reserves the right to award the contract based upon initial offers received without holding discussions.
Any questions regarding this solicitation may be directed to Ms. Alexandra Perez Acevedo at PerezAcevedoA@state.gov no later 10:00 hours Central European Time (CET) on May 07, 2025. Offerors may rely ONLY upon written interpretations by the contracting officer.
Update #2 ·
05.20.2025 - Offerors shall refer to Amendment 0001 and updated attachments are hereto attached. New proposal deadline is no later than 13:00 hours June 06, 2025 and updated documentation are specified in Amendment 0001.
Offerors shall refer to attachments section for the complete solicitation documents and its documentation.
The Regional Procurement Support Office (RPSO) at the U.S. Consulate General in Frankfurt would like to invite your company to submit a proposal for Health Insurance for its Locally Employed Staff (LES) and their dependents at U.S. Mission Turkey.
The complete offer package shall be e-mailed to Ms. Alexandra Perez Acevedo PerezAcevedoA@state.gov, named on the subject “Proposal 19GE5025R0041 no later than 13:00 hours Central European Time (CET) on June 06, 2025.
All documents shall be submitted in the Microsoft word or the Adobe pdf format and shall be named / numbered to appear in the e-mail(s) in the correct sequence. The one exception is I.1 Pricing, which shall be submitted as completed Microsoft Excel spreadsheet. The limit per e-mail is 50MB. Zipped files (.zip or .rar) are not permitted.
NOTE: No proposals will be accepted after the time specified above. Delay due internet connection issues/failure, delay on electronic correspondence transmission or processing will not be an acceptable excuse for late delivery of a proposal.
Submission shall be made electronically, i.e., by e-mail.
Please note:
- All communication and the award documents shall be in English.
- Please do NOT contact the Embassy directly regarding this project.
- Attachment I.1 Pricing of the solicitation contains the Microsoft Excel spreadsheet for pricing you need to complete / submit. The currency of this contract is Turkish Lira. Currency cannot be changed.
- Please submit your proposal in accordance with the instructions set forth in Section III of the solicitation. Including those attachments under section I required to be completed by the offeror
- An active SAM registration is a condition of award (See Section 2, FAR clause 52.212-4 (t)).
- Section V of the solicitation contains the representations and certifications you need to complete / submit.
- The Vendor Shall submit Form W-14 if applicable.
A virtual Pre-Proposal conference to discuss the terms and conditions of this solicitation and resulting contract and to explain the Instructions to Offerors for proposal submission will be held on April 30, 2025, at 11:00 Hours Central European Time (CET) via Webex.
Prior registration is required. Interested offerors shall register for the pre-proposal conference not later than 13:00 Hours Central European Time, April 29, 2025, with an email to PerezAcevedoA@state.gov.
The Contracting Officer reserves the right to reject any proposals that deviate significantly from the instructions in Section III and to waive any information or minor irregularities in proposals received. In addition, the Contracting Officer reserves the right to award the contract based upon initial offers received without holding discussions.
Any questions regarding this solicitation may be directed to Ms. Alexandra Perez Acevedo at PerezAcevedoA@state.gov no later 10:00 hours Central European Time (CET) on May 07, 2025. Offerors may rely ONLY upon written interpretations by the contracting officer.
Update #1 ·
Offerors shall refer to attachments section for the complete solicitation documents and its documentation.
The Regional Procurement Support Office (RPSO) at the U.S. Consulate General in Frankfurt would like to invite your company to submit a proposal for Health Insurance for its Locally Employed Staff (LES) and their dependents at U.S. Mission Turkey.
The complete offer package shall be e-mailed to Ms. Alexandra Perez Acevedo PerezAcevedoA@state.gov, named on the subject “Proposal 19GE5025R0041 no later than 15:00 hours Central European Time (CET) on June 04, 2025.
All documents shall be submitted in the Microsoft word or the Adobe pdf format and shall be named / numbered to appear in the e-mail(s) in the correct sequence. The one exception is I.1 Pricing, which shall be submitted as completed Microsoft Excel spreadsheet. The limit per e-mail is 50MB. Zipped files (.zip or .rar) are not permitted.
NOTE: No proposals will be accepted after the time specified above. Delay due internet connection issues/failure, delay on electronic correspondence transmission or processing will not be an acceptable excuse for late delivery of a proposal.
Submission shall be made electronically, i.e., by e-mail.
Please note:
- All communication and the award documents shall be in English.
- Please do NOT contact the Embassy directly regarding this project.
- Attachment I.1 Pricing of the solicitation contains the Microsoft Excel spreadsheet for pricing you need to complete / submit. The currency of this contract is Turkish Lira. Currency cannot be changed.
- Please submit your proposal in accordance with the instructions set forth in Section III of the solicitation. Including those attachments under section I required to be completed by the offeror
- An active SAM registration is a condition of award (See Section 2, FAR clause 52.212-4 (t)).
- Section V of the solicitation contains the representations and certifications you need to complete / submit.
- The Vendor Shall submit Form W-14 if applicable.
A virtual Pre-Proposal conference to discuss the terms and conditions of this solicitation and resulting contract and to explain the Instructions to Offerors for proposal submission will be held on April 30, 2025, at 11:00 Hours Central European Time (CET) via Webex.
Prior registration is required. Interested offerors shall register for the pre-proposal conference not later than 13:00 Hours Central European Time, April 29, 2025, with an email to PerezAcevedoA@state.gov.
The Contracting Officer reserves the right to reject any proposals that deviate significantly from the instructions in Section III and to waive any information or minor irregularities in proposals received. In addition, the Contracting Officer reserves the right to award the contract based upon initial offers received without holding discussions.
Any questions regarding this solicitation may be directed to Ms. Alexandra Perez Acevedo at PerezAcevedoA@state.gov no later 10:00 hours Central European Time (CET) on May 07, 2025. Offerors may rely ONLY upon written interpretations by the contracting officer.
Files
Show all 14
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Health Insurance for Locally Employed Staff, U. S. Embassy Ankara, Turkey | Pre-Solicitation |
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