Q and A Letter 19GE5025R0041 0001.pdf

RFP No.19GE50-25-R-041– Amendment 0001 Questions and Answers (Q&A) Health Insurance LES Page 1 of 3 U.S. Embassy Ankara, Turkey

Questions and Answers (Q&A)

RPSO has received the following Questions (Q) and is hereby providing the following Answers

(A).

1. Q: Any rates/pricing/plans for medical plans will depend on the underlying population of people being identified and subsequently underwritten. This means that for the employees plus eligible spouses and children, their demographic information (names, dates of birth, genders – at the very least) will need to end up in a census all together

A: Offerors shall refer to the updated Employee Statistics below, which include age group and gender data for employees.

Information on dependents is not included. Employees will decide individually whom they wish to enroll under their health insurance coverage.

Employee Statistics

Age Group

Number of

Male

Employees

Number of

Female

Employees Total

24-30 Age 25 17 42

31-40 Age 171 71 242

41-50 Age 260 74 334

51-60 Age 178 29 207

61+ Age 23 6 29

Total 657 197 854

2. Q: Can/will a census be provided with the information for the employees and dependents?

a. We can easily send a census template

A: Offerors shall refer to Attachment Exhibit A – Employment statistic; or the answer to question number 1.

3. Q: Are there any benefits in-force right now?

a. If so, what?

A: There is a health insurance contract currently in force. The benefits provided under this contract are similar to those outlined in RFP No. 19GE5025R0041, Section C.

The successful contractor shall provide all required benefits under this solicitation.

b. With a population that large, any insurance carrier will want to get the claims history for underwriting

A: The loss ratio for April 2025 was 83%.

4. Q: What is the health insurance coverage for and where will it be used?

a. Locally when the employees are off-Embassy (US) property?

A: The required health insurance coverage is intended to be used both within Turkey boundaries and out-of-country regardless the location (not specific to US) as outlined in

Health Insurance LES Page 2 of 3 U.S. Embassy Ankara, Turkey

RFP No. 19GE5025R0041 Section C.1.1.17, for medical services provided at hospitals, clinics, doctors’ offices, other licensed medical facilities, etc.

b. When traveling to the US (US-proper, not just the Embassy)?

A: The required health insurance coverage is intended to be used both within Turkey and out-of-country regardless the location (not specific to US) as outlined in RFP No.

19GE5025R0041 Section C.1.1.17, for medical services provided at hospitals, clinics, doctors’ offices, other licensed medical facilities, etc.

c. Is it for coverage at local doctor’s offices and hospital facilities

A: All required benefits and scope of coverage and applicable conditions, are outlined in

RFP No. 19GE5025R0041 Section I. subsection C through subsection I

5. Q: Why is coverage not provided through the US government if these are US government employees?

A: This requirement is to provide health insurance for locally employed staff who are hired under local labor laws and employment practices. As such, their employment terms

— including benefits such as health insurance — are structured in accordance with local compensation plans (LCPs) developed for each country and approved by the U.S.

Department of State.

The U.S. Government must use locally licensed and authorized insurance providers to ensure that coverage is compliant with Turkish laws, responsive to the local healthcare environment, and appropriately administered within the host country.

6. Q: Is medical coverage needed or is this for travel insurance/coverage?

A: The requested coverage is not a travel insurance. It is a comprehensive private health insurance plan intended to provide general medical coverage for locally employed staff, including out-of-country treatment, up to the stated maximum.

Offerors shall refer to RFP No. 19GE5025R0041 for detailed requirements, scope of coverage, and terms.

7. Q: Are there any restrictions to give a bid for Notice ID: 19GE5025R0041 with a subcontractor which is operating a licensed insurance agency?

A: The main contractor shall comply with DOSAR 652.242-73 – Authorization and

Performance (Aug 1999) and section III.2. Qualifications of offerors. It is the offeror’s responsibility to demonstrate it can meet all the outlined requirements when submitting its proposal.

8. Q: The annual per-person limit is $30,000, but if a person has an accident or is diagnosed with cancer and this limit is exhausted, an additional $30,000 is added specifically for use towards that illness. This coverage will be provided automatically without an additional premium.

A: Yes, the person would have:

Health Insurance LES Page 3 of 3 U.S. Embassy Ankara, Turkey

• The original $30,000 annual limit

• Plus an additional $30,000 limit (for use specifically towards catastrophic incidents if the limit is exceeded, without extra premium)

• And additionally, if they select “excess coverage”, the right to purchase another

$30,000 limit (the entire premium to be paid by the employee).

9. Q: Will the proposal deadline be extended?

A: The proposal deadline is extended until no later than 13:00 hours Central

European Time (CET) on June 06, 2025., via email to Ms. Alexandra Perez Acevedo at

PerezAcevedoA@state.gov. Offerors shall refer to the solicitation RFP. No.

19GE5025R0041 for detailed information regarding the instructions on how to submit its proposal.