RFPCover letter_19GE5025R0041 FE.pdf
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- Solicitation number
- 19GE5025R0041
About this file
This document is a Request for Proposal (RFP) issued by the Regional Procurement Support Office (RPSO) at the U.S. Consulate General in Frankfurt for health insurance services for Locally Employed Staff (LES) and their dependents at the U.S. Embassy in Ankara, Turkey. The solicitation (No. 19GE5025R0041) requires interested vendors to submit a complete proposal electronically to Ms. Alexandra Perez Acevedo by 15:00 CET on June 04, 2025, with specific formatting requirements including Microsoft Word, PDF, and Excel file formats, with a 50MB per-email attachment limit.
Key submission requirements include an active SAM registration, completion of Section V representations and certifications, potential submission of Form W-14, and adherence to Turkish Lira as the contract currency. A virtual pre-proposal conference is scheduled for April 30, 2025, at 11:00 CET via Webex, with mandatory prior registration by April 29, 2025. The Contracting Officer reserves the right to reject proposals that significantly deviate from instructions, waive minor irregularities, and potentially award the contract based on initial offers without further discussions. Vendors may submit questions to PerezAcevedoA@state.gov until May 07, 2025, at 10:00 CET, with responses limited to written interpretations from the contracting officer.
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Text version
U.S. Consulate General
Regional Procurement Support Office (RPSO)
Gießener 30, 60435
Frankfurt am Main, Germany
Tel: (+49) (69) 7535-3337
Email: perezacevedoa@state.gov
April 25, 2025
Subject: Request for Proposal (RFP) Solicitation No.: 19GE5025R0041– HEALTH
INSURANCE FOR LES FOR THE U.S. EMBASSY ANKARA, TURKEY
The Regional Procurement Support Office (RPSO) at the U.S. Consulate General in Frankfurt would like to invite your company to submit a proposal for Health Insurance for its Locally
Employed Staff (LES) and their dependents at U.S. Mission Turkey.
The complete offer package shall be e-mailed to Ms. Alexandra Perez Acevedo
PerezAcevedoA@state.gov, named on the subject “Proposal 19GE5025R0041 no later than
15:00 hours Central European Time (CET) on June 04, 2025.
All documents shall be submitted in the Microsoft word or the Adobe pdf format and shall be named / numbered to appear in the e-mail(s) in the correct sequence. The one exception is I.1
Pricing, which shall be submitted as completed Microsoft Excel spreadsheet. The limit per e-mail is 50MB. Zipped files (.zip or .rar) are not permitted.
NOTE: No proposals will be accepted after the time specified above. Delay due internet connection issues/failure, delay on electronic correspondence transmission or processing will not be an acceptable excuse for late delivery of a proposal.
Submission shall be made electronically, i.e., by e-mail.
Please note:
a. All communication and the award documents shall be in English.
b. Please do NOT contact the Embassy directly regarding this project.
c. Attachment I.1 Pricing of the solicitation contains the Microsoft Excel spreadsheet for pricing you need to complete / submit. The currency of this contract is Turkish Lira.
Currency cannot be changed.
d. Please submit your proposal in accordance with the instructions set forth in Section III of the solicitation. Including those attachments under section I required to be completed by the offeror
e. An active SAM registration is a condition of award (See Section 2, FAR clause 52.212-4
(t)).
f. Section V of the solicitation contains the representations and certifications you need to complete / submit.
a. The Vendor Shall submit Form W-14 if applicable.
mailto:PerezAcevedoA@state.gov
A virtual Pre-Proposal conference to discuss the terms and conditions of this solicitation and resulting contract and to explain the Instructions to Offerors for proposal submission will be held on April 30, 2025, at 11:00 Hours Central European Time (CET) via Webex.
Prior registration is required. Interested offerors shall register for the pre-proposal conference not later than 13:00 Hours Central European Time, April 29, 2025, with an email to
PerezAcevedoA@state.gov.
The Contracting Officer reserves the right to reject any proposals that deviate significantly from the instructions in Section III and to waive any information or minor irregularities in proposals received. In addition, the Contracting Officer reserves the right to award the contract based upon initial offers received without holding discussions.
Any questions regarding this solicitation may be directed to Ms. Alexandra Perez Acevedo at
PerezAcevedoA@state.gov no later 10:00 hours Central European Time (CET) on May 07, 2025. Offerors may rely ONLY upon written interpretations by the contracting officer.
Sincerely, Daniel Jackson
Contracting Officer
| 2025-04-25T13:37:57+0200 | |
| Daniel J Jackson (Affiliate) |
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