H365--Amendment A0001 to incorporate VA Class Deviation - Replacement for HTME 3rd Party Inspection Contract

The Department of Veterans Affairs National Acquisition Center (VA NAC) is seeking a small business contractor to provide High Tech Medical Equipment (HTME) Inspection Services through Solicitation Number 36H79725R0001. The contract will require third-party medical physics testing and acceptance inspection services for various medical imaging systems including MRI, CT, PET, SPECT, Mammography, Radiographic Systems, Cath Labs, and Mobile MRI equipment at VA Medical Centers nationwide. Qualified Medical Physicists will be expected to perform detailed acceptance testing to ensure equipment meets original equipment manufacturer specifications, VA requirements, and federal safety standards. Potential contractors will be evaluated using a past performance questionnaire that assesses seven key performance areas: quality, schedule, customer satisfaction, management, cost management, safety/security, and general compliance. Questions regarding the solicitation must be submitted to Ms. Leah Boyd and Ms. Brenda Davis by March 26, 2025, at 12:00 PM CT, with proposals due by April 20, 2025, at 12:00 PM CT.

The solicitation is a total small business set-aside under NAICS code 541380 (Testing Laboratories) with a $19 million size standard, designed as a single-award Indefinite Delivery, Indefinite Quantity (IDIQ) contract. The contract structure includes a one-year base period with four one-year option periods, with a total potential contract value of $3,000,000 and a guaranteed minimum of $5,000. The place of performance will be determined at the delivery order level, potentially covering VA Medical Centers across the United States. The contract is scheduled to start on July 1, 2025, and will require comprehensive inspection services that include verifying software licenses, testing emergency circuits, assessing image quality, and ensuring compliance with federal regulations and manufacturer specifications. Detailed inspection checklists for X-Ray, CT, and MRI systems are included as attachments, providing specific guidance on the technical requirements and verification processes for medical equipment installations.