H342--Fire Alarm Maintenance

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 21 is soliciting quotes for comprehensive fire alarm maintenance services for the VA Palo Alto Health Care System under Solicitation 36C26126Q0026. The contractor will be responsible for testing, maintenance, and repair of approximately 12,000 fire alarm devices across multiple VA facilities in California, including locations in Palo Alto, Menlo Park, Mountain View, Sunnyvale, and Livermore, with requirements for 24/7 emergency service, a maximum 4-hour on-site response time, and unlimited service calls. Key qualifications include NICET Level III certification for all inspection and testing personnel, local area location for rapid response capability, and compliance with National Fire Protection Association (NFPA) standards and Joint Commission requirements. The contractor must use the Building Reports program for documentation and provide labor and replacement parts within the quoted price, with unscheduled maintenance and replacement parts quoted separately. The solicitation deadline has been extended to December 1, 2025, at 11:00 am PST, with Amendment 0002 providing additional questions and answers along with an official site visit date opportunity.

This solicitation is designated as a 100 percent Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside with limited subcontracting allowed under specific conditions. The estimated contract value is up to $25 million, with a base period from January 1, 2026, through December 31, 2026, followed by four optional one-year renewal periods extending through December 31, 2030. The scope includes comprehensive annual device testing across 16 buildings with hundreds to thousands of individual devices per facility, as documented in the inspection reports provided as supporting materials showing current system status and device inventories. Monthly invoicing with electronic payment submission will be required, and the contractor must maintain monthly records of all service activities and device testing results. The place of performance is Palo Alto, California 94304, with services required across the five-county VA facility network in the surrounding region.