VAPAHCS Communication Maintenance Services

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 21 seeks a one-year firm fixed-price contract for maintenance and repair services of Motorola Astro Core P25 radio equipment at the VA Palo Alto Health Care System, with quotes due November 4, 2026 at 10:00 AM PST. The procurement is 100% set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

Place of performance includes three VA facilities in Palo Alto, Livermore, and Menlo Park, California. The contract period runs December 1, 2026 through November 30, 2027. Offerors must be certified SDVOSB firms at time of quotation submission and prior to award, and must submit the fully completed and signed VAAR clause 852.219-75.

The Performance Work Statement requires the contractor to provide 100% of labor, supplies, materials, electrical and electronic components, consultation, and travel at no additional cost. Services include guaranteed 3-hour emergency response time 24/7/365, preventative maintenance, repairs, technical support, onsite support, annual preventative maintenance, network hardware repair, and software release updates. The contractor must assign competent, trained radio system technicians with extensive knowledge of VAPAHCS radio systems and design.

The NAICS code is 811210, Electronic and Precision Equipment Repair and Maintenance, with a small business size standard of $34 million. Quotes must be submitted electronically in three separate PDF volumes (Technical Approach, Past Performance, and Price), not exceeding 5 MB per email. Questions must be submitted via email at least seven business days before the quote due date to contracting officer Cynthia Diezel. Invoices shall be submitted monthly in arrears through the Tungsten system to the VA Financial Services Center. Service Contract Act prevailing wage rates and fringe benefits apply per California wage determinations for San Francisco, San Mateo, and Santa Clara Counties.